Monday, October 23, 2006

Newkirk, OK

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 23, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 20, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Everette Van Hoesen, Sheriff; Judy Barnes, Assessor; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Carol Kellum, Election Board Secretary; Mary Ramey, Court Clerk; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Schieber and seconded by Wilson approving minutes of October 16, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber authorizing Chairman Leven to sign Oklahoma Juvenile Affairs claim in the amount of $2,839.03.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Jail Issues:  Sheriff reported inmate count of 127, bunk beds are in and a welder will weld them together.  Commissioner Leven said he was moving forward with locks to meet Fire Marshall’s deadline.  Currently, there are 25 doors that locks do not work.

Motion was made by Wilson and seconded by Schieber to Table action on proposals for services on formation of Kay County Jail Trust Authority, funding and architectural options.  Leven commented that he has not been able to make contact with Assistant District Attorney Will Clark and therefore needs more time.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Schieber mentioned a meeting to be held in Enid on October 24, 2006 with the Circuit Engineering District No. 8, noted paper work is due on projects and ready to be sent.

Motion was made by Schieber and seconded by Wilson approving the following:  Statement of Inability to Provide Funds to BIADOT (roads in need of improvement that are used by Kaw Nation Tribal members), Dist#1; Acknowledgement of Public Authority Responsibility to BIADOT(roads in need of improvement that are used by Kaw Nation Tribal members), Dist#1; Statement of Inability to Provide Funds, (roads in need of improvement that are used by Tonkawa Tribe Tribal members), Dist#3; Acknowledgement of Public Authority Responsibility (roads in need of improvement that are used by Tonkawa Tribe Tribal members), Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway Cash Fund, Dist#1 -$85,000.00-Oklahoma Department of Transportation-$50,000.00, Country East Estates-$35,000.00-$35,000.00; Highway Cash Fund, Dist#3 - $286,749.29-Tonkawa Casino Access Road Project Agreement # AGB 00050022 (Project # NA), Highway Cash Fund, Dist#3 - $37,220.25-Stink Creek Bridge Project No. B0705024, Agreement # AGB 00050004; LEPC Grant Cash Fund - $534.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#6, 7-82 (corrected from Agenda that read Res#6,7-81), Deposit to Highway Cash Fund-$37,220.25, Stink Creek Bridge Project No. B0705024, Agreement # AGB 00050004, Dist#3; Res#6, 7-83 (corrected from Agenda that read Res#6, 7-82), Deposit to Highway Cash Fund-$286,749.29, Tonkawa Casino Access Road Project Agreement # AGB 00050022 (Project # NA) , Dist#3; Res#6, 7-84 (corrected from Agenda that read Res#6, 7-83), Deposit LEPC Grant Cash Fund-$534.00, Final payment

 

for FY2006 for Hazardous Materials Emergency Preparedness.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving Resolution Number 6, 7-85 (corrected from Agenda that read Res#6, 7-84) Bridge Inspection Contracts for 2007 & 2008 choosing Option #3-Circuit Engineering District 8 (bear 20% of the total bridge inspection cost and receive 80% Federal match).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving Programming Resolution No. 6, 7-87 (rebuild bridge over Duck Creek), Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving Resolution 6, 7-86, Amended Five Year Plan SB 1288, bridge improvements for bridge over Duck Creek, fiscal year 2007 through 2011, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to dispose of equipment:  Res#6, 7-88, Sheriff Department, Ser.#2FAFP71W1YX173644, Ford vehicle, surplus to sell; Res#6,7-89, Sheriff, Department, Ser.#213418, Whelen Edge 9000 light bar, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving Title Page to Bridge on Lake Road, Dist#1 (enlarging road width 26’ to 33’ wide).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson opting to pay full amount to employees who choose Delta Dental Care ($27.58)/Health Choice Dental ($26.80) effective January 1, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Unscheduled public appearances:   Ms. Orva Rothgeb asked Wayne Leven if he signed the jail settlement.  Mr. Leven said he has not been able to make arrangements with First Assistant District Attorney Will Clark.  Commissioner Wilson said he spoke with Mr. Clark earlier this morning and Mr. Clark said he would be filing the settlement in the afternoon without a signature.

 

Motion was made by Schieber and seconded by Wilson approving the Transfer of Appropriations for the Election Board, Maintenance & Operations (Agenda read Personal Services-Carol Kellum changed during meeting to her M&O account)-$1,000.00 to Part-Time.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

The Commissioners took a 5 minute break and reconvened at 9:55 a.m.

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye;

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

                FY 2006 Purchase Orders:

                2005-2006 Health: 491, OK Correctional Industry, 19928.52, Furniture

FY 2007 Purchase Orders:

                2006-2007 Cert.Fee: 16, Southwest Business Products, 42.00, Supplies; 17, Midwest Computers, 521.28, Print Cartridges; General: 689, OK Natural Gas, 201.55, Gas bill; 687, Galaxie Business, 206.26, Copier contract; 682, Houser Hardware, 122.33, Blanket; 688, Kay County Election Board, 232.02, Precinct costs; 683, USPS Disbursing Officer, 2300.00, Blanket; 690, Eastern Okla Youth Services, 811.20, Juvenile Detention 9/06; 691, Tulsa Co. Juvenile Bureau, 160.56,

 

Juvenile Detention 9/06; 684, Fleetcor Technologies, 3800.00, Fuel; 685, J & P Supply, 1594.80, Supplies; 686, J & P Supply, 189.44, Supplies; Health: 136, City of Blackwell, 453.45, Electric for Blackwell; 132, Carol Rickards, 231.25, Nursing; 135, Throop Lawn Care, 340.00, Lawn Care;

                131, Midwest Computers, 132.24, Toner; 137, Laura Pruett, 17.80, Travel; 130, Moore Medical Corp., 380.94, Supplies; 133, AT&T, 192.71, Phone Service; 134, Cingular Wireless, Highway:

555, Kelle Oil Company, 146.50, Repairs; 559, Southwest Business Products, 172.73, Supplies; 542, Houser Hardware, 495.24, Blanket; 544, Hats Auto Supply, 241.82, Blanket; 546, Evans &

Associates, 9975.00, Road project; 547, Evans & Associates, 31979.87, Asphalt; 548, Evans & Associates, 1981.11, Asphalt; 549, Evans & Associates, 691.85, Fly ash; 551, Evans & Associates, 2506.03, Asphalt; 553, Munn Supply Inc., 116.03, Supplies; 556, Midwest Computers, 220.00, Repairs; 558, ACCO, 50.00, Registration; 561, ACCO, 50.00, Registration; 554,

                Blackwell Equipment, 1785.00, Bulk oil for shop; 562, Southwest Truck Parts, 99.25, Parts; 564, Centerpoint Energy Arkla, 46.66, Gas bill; 550, Warren Power & Machinery, 1772.43, Parts; 560, Kay Electric Cooperative, 385.84, electric bill; 557, Power Plan, 545.00, Parts; 552, Filter Care Of Missouri, 83.75, Services; 545, Lampton Welding, 482.35, Blanket; 543, NES Traffic Safety, 120.00, Blanket; 563, AT&T, 64.58, Phone bill; Jail Cash Fund: 73, Walmart Community, 528.63, Blanket; 74, Walmart Community, 302.28, Blanket; 76, Sprueill, Melissa A., 96.00, Juvenile Transports; 78, Health Professionals, 11297.08, Medical; 75, Little, Steve, 198.00, Transport Prisoner; 77, Pruett, Desiree L., 108.00, Juvenile Transports; 79, Pruett, Desiree L., 84.00, Female Juvenile Transport; Lien Fee: 14, Southwest Business Products, 2712.28, Supplies; 15, Stillwater Typewriter, 145.00, Toner; 12, Austin, Steve, 133.95, Travel; 13, OSU AGEC CTP, 60.00, Registration; Serv.Fee: 27, Fleetcor Technologies, 145.64, Blanket; 28, Hart Auto Supply, 162.97, Brake pads; 29, Health Professionals, 3774.32, Medical

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Schieber and seconded by Wilson approving the Publishing Sheet on Kay County, Oklahoma, Financial Statement as of June 30, 2006 and Estimate of Needs for All Funds for the Fiscal Year ending June 30, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to recess (10:42 a.m.) until Wednesday, October 25, 2006 at (8:00 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

RECONVENED MEETING – WEDNESDAY, OCTOBER 25, 2006, 8:00 A.M.

 

Motion was made by Schieber and seconded by Wilson to reconvene meeting (8:07 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Chairman Leven avowed that all Members of the Board were present.

 

Motion was made by Schieber and seconded by Wilson to approve Kay County’s budget at 92%-$4,131,084.78.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to recess (8:40 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to reconvene (10:20 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Chairman Leven avowed that all Members of the Board were present.

 

The Excise Board was also in session, it was during this time the Excise Board, Commissioners, and officers discussed and reviewed budget issues.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:45 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

 

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Approved this 30th day of October, 2006.    

 

 

   

 

 

 

 

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

 

 

 

 

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