Tuesday, September 5, 2006

Newkirk, Oklahoma 

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 05, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 1, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Everette Van Hoesen, Sheriff; Judy Barnes, Assessor; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Floyd Harden; Mark Gibson, District Attorney; Will Clark, Assistant District Attorney;  Carolyn Kahle, KGBN; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Schieber approving minutes of August 28, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to enter into Executive Session pursuant to Oklahoma Statutes Title 25 Section 307.B.1, for the purpose of discussing the appointment of Kay County Court Clerk.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to come out of Executive Session.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven to appoint Mary Ramey as Kay County Court Clerk.  Motion carried:  Schieber, abstained (related to Ramey); Leven, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported that the new mattresses were in, showers and drain covers were fixed and he thought the lights were fixed but would need to check with Shannon.  Van Hoesen said they marked and numbered the mattresses before assigning to inmates in order to keep track of them and to be able to report if mattresses get torn up.  District Attorney Mark Gibson told the sheriff he thought that was a good idea and by noting the inmates are tearing them up we can file charges and get restitution.  Van Hoesen reported the daily count of 123 inmates.

 

Motion was made by Schieber and seconded by Wilson to Table Court proceedings on Health Department fines until next week when appeal is prepared, as suggested by Assistant District Attorney Will Clark.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Chairman Leven told Sheriff Van Hoesen that he would not sign contract on lease purchase agreement for three new cars.  Leven said his reasoning was because of the $95,000.00 fines the county was facing.  Van Hoesen told the Commissioners if they would not sign the lease purchase agreement for three cars he would buy the cars one at a time.  Van Hoesen said he had seven cars with over 120,000 miles and some with over 150,000 miles.  County Assessor Judy Barnes commented that she had researched the mileage on the Sheriff’s vehicles and found that as of August 20, 2006, five cars had over 120,000 and that the Sheriff didn’t have one vehicle with over 150,000 miles.  The highest mileage on any of his cars was 143,087 miles.  Sheriff has purchased four new cars since January 2006.  Sheriff continued saying they would be setting up a domino effect on cars just like we did with the jail - it’ll take care of itself.  Leven said, “I don’t think anyone said the jail would take care of itself.”  Leven referred to the deficiencies mentioned in the December 2005 inspection by the State Jail Inspector noting that the Sheriff signed those papers saying he would take care of problems by March 2006. 

 

 

 

Leven said, “Sheriff, you never got them done.”  Van Hoesen said he didn’t have the money.  Leven had researched the Sheriff’s budget back in February and told the Sheriff

that he did have the money.  In fact, Sheriff had in his maintenance and operation accounts $40,426.24 in his General Budget; $33,055.73 in Jail Cash and $7,571.12 in Service Fee.  Leven commented that $8,000 or $9,000 could have taken care of his jail problems.

 

Motion was made by Leven and seconded by Schieber to approve CBRIF Engineering Contract-Supplemental and Modification Agreement for Geotechnical Investigation, Claim Form 324A, Project BRF-136(116)CO SJN 22820(04) Bitter Creek, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Chairman to sign reimbursement for Election Board Salary for the month of August 2006 in the amount of $3,937.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber noting Sheriff’s July 2006 Monthly Report.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution No. 6, 7-58 to Dispose of Equipment, District #2, Caterpillar Motor Grader, D2-305-32, (defective equipment-traded for another grader).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Resolution No. 6, 7-59, Amended Five Year Plan SB 1288, Five Year Road and Bridge Improvement Plan for FY 2006 through 2010.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Application for Road Crossing Permits on the following for Dist#3:  Road crossing south of Tonkawa from SE1/4 S28-25N-R1W to SW ¼ S27-T25N-R1W, Permit #07-16; Road crossing, SW S22-25N-1W to SE S21-25N-1W, Permit#07-17; Road crossing, SE S21-25N-1W to NE S22-25N-1W, Permit#07-18; Road crossing, SE S22-25N-1W to NE S27-25N-1W, Permit#07-19.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  County Improvement Cash Fund-$2,550.00; Highway Cash Fund-$361,078.17 – Dist#1-$120,080.53; Dist#2-$119,935.84; Dist#3-$121,061.80; Highway Cash Fund-$126,000.00, Dist#1; Highway Cash Fund-$126,000.00, Dist#2; Highway Cash Fund, $65,701.45, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Sam McCoy, Okmulgee County and Jeff Andrews, Detention Solutions, Inc. briefly discussed a jail trust authority, financing, and requirements for the jail that would be beneficial to Kay County.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit:  Res#6, 7-55, Highway Cash Fund-$100,000.00, Department of Emergency Management, Flood 2004-Debris Clean-up, State Disaster#S20419; Res#6, 7-56, County Improvement Cash Fund, Sheriff-$2,550.00, Annual One-Net License Fees; Res#6, 7-57, Highway Cash Fund, BIA-$65,701.45, Dist#2; Res#6, 7-60, Highway Cash Fund, Kaw Nation-$126,000.00, Dist#1; Res#6, 7-61, Highway Cash Fund, Kaw Nation-$126,000.00, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye;

 

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

FY 2007 Purchase Orders:

                2006-2007 Cert.Fee: 7, Quality Water Service, 25.85, Water Bill; 8, AT&T, 90.69, Phone bill;

                EMA: 27, Rogers Oil Co., 41.09, Fuel; 26, Kay County, 445.00, Workers Comp; 29, Dennis Bonewell, 93.01, Travel; 28, AT&T, 60.46, Phone bill; General: 447, Quality Water Service, 21.35, Water; 452, Quality Water Service, 49.50, Blanket; 462, Quality Water Service, 20.40, Water & Rental; 458, City of Newkirk, 13089.35, electric bill; 454, Gregg Storage Warehouse, 360.00, Storage & Delivery Booths; 446, Southwest Business Products, 258.80, Blanket; 448, Rogers Oil Co., 277.03, Fuel; 464, Kay County, 40.70, Payroll Tax; 467, Kay County, 178.00, Workers Comp; 450, ThyssenKrupp Elevator, 306.61, Blanket; 455, Awards and Moore, 525.60, Plaques; 457, Awards and Moore, 44.00, Awards; 459, Tom E. Cusick, 1000.00, Services; 451, Neopost Inc, 384.36, Blanket; 445, United Linen, 94.20, Blanket; 449, Fleetcor Technologies, 3119.58, Fuel; 453, Mac Systems, 2223.52, Repairs; 456, Oklahoma Mailing Equipment, 150.40, Labels; 460, AT&T, 272.48, Phone bill; 461, AT&T, 90.61, Phone bill; 463, AT&T, 94.32, Phone bill; 465, AT&T, 120.92, Phone bill; 466, AT&T, 305.59, Phone bill; Health: 62, Southwest Business Products, 38.06, Supplies; 63, Southwest Business Products, 141.45, OFFICE SUPPLIES; 65, Leach Paper Co., 277.50, Copy Paper; 59, Dearingers Printing, 73.30, Printing; 58, Stillwater Typewriter, 598.00, Fax machine; 66, American Telephone, 70.00, Service charge; 67, Ponca City Utility Authority, 2152.05, electric bill; 68, United States Postal Service, 800.00, Postage; 60, McDonald Electric, 425.00, Maintenance; 69, Centerpoint Energy Arkla, 24.85, Gas bill; 64, McKesson Medical-Surgical, 86.40, Bandaid Spots &  Syringes; 61, Allegheny Paper Shredders, 93.21, Shredder Bags; 57, Mac Systems, 152.99, Fire Extinguisher Inspections; Highway: 304, OK Natural Gas, 43.71, Gas bill; 306, Total Com Inc., 250.00, Dispatch service; 284, Kelle Oil Company, 651.49, Blanket; 299, Kelle Oil Company, 371.17, Tire; 285, Take Ten Tire, 930.44, Blanket; 291, Take Ten Tire, 755.48, Blanket; 293, Take Ten Tire, 832.48, Blanket; 300, Cross Oil, 16788.72, Fuel; 297, Bellco Materials Inc., 251.22, Rip rap; 292, Southwest Truck Parts, 488.97, Blanket; 301, Pioneer Hydraulics, 56.99, Parts; 281, Kay County, 4494.00, Workers

Comp; 282, Kay County, 4121.00, Workers Comp; 283, Kay County, 4786.00, Workers Comp; 303, Ponca City Utility Authority, 633.05, electric bill; 289, Ponca City Publishing Co. Inc, 36.00, Blanket; 296, Western Uniform Service, 366.45, Uniforms; 288, Cintas, 579.57, Blanket; 294, Staples,        469.98, Office furniture; 286, Warren Power & Machinery, 497.52, Blanket; 290, Cintas, 634.73, Blanket; 295, Dish Network, 16.99, Satellite service; 287, Owen Auto Supply, 597.09, Blanket; 307, AT&T, 90.69, Phone bill; 298, Smith, J.B., 3500.00, Fencing materials; 302, Ponca

                City Medical Center, 42.00, Drug screening; 305, Power Drive, 650.58, Parts; Jail Cash Fund: 33, Quality Water Service, 111.00, Water; 35, Pioneer Fire And Safety, 532.50, Sprinker Head; 32, Scott Hammack D.D.S., 455.00, Blanket; 34, Walmart Community, 583.26, Supplies; Lien Fee: 2, AT&T, 120.92, Phone bill; PBA: 6, Clemons, Jane, 650.00, Blanket;  Drug Court: 1, Bridgeway Inc., 3911.23, Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (11:12 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

**************************************

Approved this 11th day of September, 2006.        

 

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

****************************************