Monday, June 19, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 19, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 16, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Carol Kellum, Election Board Secretary; Everette Van Hoesen, Sheriff; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Wilson and seconded by Schieber approving minutes of June 12, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Special Meeting minutes of June 17, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Assistant District Attorney Will Clark introduced Assistant District Attorney Jennifer Layton to the Board, reporting that Ms. Layton will be available to assist the county officers with any problems or questions, her assistance will be in addition to the current assistance received.

 

Motion was made by Schieber and seconded by Wilson to approve Chairman Leven signing Oklahoma Juvenile Affairs claim in the amount of $2922.74.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen stated that prisoners must be moved from our facility to another due to the fact that the jail is overcrowded (142 prisoners).  He added that he can not keep employees because of safety reasons; the locks on the cell doors are faulty and employees are afraid.  A special meeting will be held Wednesday, June 21, 2006 at 11:15 a.m. to discuss and possibly take action on several jail concerns.

 

Motion was made by Wilson and seconded by Schieber to recess to enter into Kay County Home Finance Authority meeting (9:19 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to reconvene Commissioners regular meeting (9:23 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Agreement whereas the office of the Kay County Assessor has records computerized and accessible – Agreement between Board of County Commissioners of Kay County and Robert Hughes.

Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman Leven to sign Memorandum of Agreement between Kay County Health Department and Newkirk Public School and Kay County Health Department and Blackwell Public School District.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Detention Services Agreement by and between Sequoyah Enterprises, Inc. and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman signing the following three modifications for Agreements:  AGB00050015, Design and Construction of BIA Project No. B0705020, Bridge over Deer Creek; AGB00050013, Design and Construction of BIA Project No. B0705010, Bridge over Spring Creek; AGB00050004, Design and Construction of BIA Project No. B0705024, Bridges over Stink Creek.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman signing and Clerk sending Request for Consultation – 06-07 Insurance Quotes from ACCO.  The Proposal on Intent to Participate in ACCO-SIG (Property/Liability) 2006-07 Payment Options, Intent to Participate in ACCO-SIG and Deductible Declaration Document 2006-2007 Deductible Options, and the Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group from ACCO no action was taken.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving going out for bid on Ballot Printing Contract for Election Board.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions for Deposit:  Res#5, 6-223, Deposit to Highway Cash Fund, Diemer Construction-$200.00 for Road Crossing Permits, Dist#2; Res#5, 6-224, Deposit to CSSP Cash Fund (correction from Agenda that read Highway Cash Fund), State of Okla.-Department of Corrections-$249.00, CSSP-Mar. & Apr. 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions for Disposing of Equipment:  Res#5, 6-225, Treasurer’s Office, C-218-55B, Compaq Computer, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  CSSP Cash Fund, $249.00 to Contractual Services; Public Buildings Authority-Health Cash Fund, $2,742.21 to Health Land Purchase.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Highway Fund-Dist#3, Maintenance-$1,000.00 to Personal Service; General Fund-Election Board, Maintenance & Operations-$257.64 to Capital Outlay.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to accept the following six months bids:  Bid#2006-24 Asphalt-Bellco Materials, Evans & Associates, Gary-Williams Eg., Logan County Asphalt, QPR, Semmaterials, LP, Wood & Sons Paving; Bid#2006-25 Bridge Materials-Bridge & Highway, K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2006-26 Lumber-Bridge & Highway, Halm Lumber, Kennety Saw Mills, Inc.; Bid#2006-27 Grader Blade-Warren Cat (harder blade and lasts longer), Dub Ross Co., Inc.; Bid#2006-28 Concrete-Ponca City Concrete Co.; Bid#2006-29 Heavy Equipment Rental-Evans & Associates, Pioneer Equipment; Bid#2006-30 Road Signs-Custom Products Corp., Hall Signs, K&O Construction, Michael Todd & Co., Inc., Oklahoma Correctional; Bid#2006-31 Road Rock-re-bid; Bid#2006-32 Culvert Pipe-K&O Construction, Railroad Yard, Inc., Sunbelt Equipment; Bid#2006-33 Office Supplies-Midwest Computers, Southwest Business; Bid#2006-34 Janitorial Supplies-All American Poly, J&P Supply, Inc.; Bid#2006-35 Concrete Pour & Finish-Sober Brothers Inc.; Bid#2006-36 Routine Painting (labor only)-no bids; Bid#2006-37 Road Striping (traffic marking)-Direct Traffic Control, NES Traffic Safety, LP.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to accept, by recommendation of Lisa Cundiff, Administrative Programs Officer for the Kay County Health Department, bid submitted by Anco Services, Inc., Bid#2006-39 Janitorial Services.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to Table Bid#2006-38 Medical Supplies until recommendation is received.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

County Officer’s Comments:  County Clerk Reese notified all in attendance that TransCanada Pipeline will be having an open house, question and answer meeting on June 22, 2006 in Morrison, the time will be announced at a later date, per the request of Phil Phillips.  Sheriff Van Hoesen said Sweeper Metal Fabricators Corp. will be coming to jail on Wednesday to look at cell doors and asked Commissioners to be present.

 

Commissioners Comments:  Chairman Leven said the county auction was not a success and in the future maybe we should have each individual office take care of disposing their equipment.

 

Motion was made by Schieber and seconded by Wilson approving Payroll Claims with warrants to be released on June 29, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006 Purchase Orders:

            2005-2006 Cert.Fee: 103, Southwest Business Products, 52.50, Battery charger; General: 2379, Take Ten Tire, 478.70, Tires & Misc; 2380, Goodyear Store, 291.55, Maintenance; 2381, Lam Communications, 385.00,        Maintenance; 2382, Quality Inn, 60.00, Lodging; 2383, OSU/CLGT, 20.00, Registration; 2384, Regalia Manuf. Co., 1374.01, Ribbons; 2385, Kay Office Equipment, 6330.51, Copier; 2386, OK Juvenile Justice SVCS, 360.32, Juvenile Detention; 2387, OSU Cooperative Extension Serv, 5807.00, Payroll; 2388, Allegiance Communications, 16.35, Cable Service; 2389, Postmaster, 210.00, Envelopes; 2390, Blackwell  Wrecker Service, 199.00, Repairs; 2391, U.S. Postal Service (Neopost Postage-On-Call), 6000.00, Postage; Health: 442, Door Controls, 467.00, Repairs; 443, McKesson Medical-Surgical, 43.20, BANDAIDS; 444, City of Blackwell, 498.16, electric bill; 445, Language Line Services, 89.55, Language Line Service; 446, SBC Long Distance, 51.30, Long distance; 447, AT&T, 184.46, Phone bill; 448, U.S. Postal Service, 1000.00, Postage; Highway: 2002, Lampton Welding, 247.41, Misc; 2003, Hats Auto Supply, 246.68, Blanket; 2004, Filter Care Of Missouri, 99.45, Filters; 2005, Rural Water District #3, 37.91, Water; 2006, Farm Plan, 51.51, Parts; 2007, Beck Farm Equipment Inc., 206.00, Parts; 2008, Kay Electric Cooperative, 361.33, electric bill; 2009, Brawley Engineering, 2000.00, Engineering; 2010, Schieber, Dee, 48.06, Travel; Jail Cash Fund: 265, Southwest Business Products, 524.90, Blanket; 266, Lowes Companies Inc., 881.71, Blanket; 267, Scott Hammack D.D.S., 935.00, Blanket; 268, Quality Water Service, 91.20, Blanket; 269, Sysco Foods of Oklahoma, 4932.35, JAIL SUPPLIES; 270, Caskey Pest Control, 53.00, Pest Control; Serv.Fee: 108, Take Ten Tire, 54.78, Blanket; 106, Keeler Roto-Rooter Service, 140.00, Maintenance; 107, Ben E. Keith Foods, 4396.09, JAIL SUPPLIES; 109, Public Safety Center, 547.99, Batteries; 110, Santa Cruz Gun Locks LLC, 58.00, Delay Timers; Drug Court: 4, Hartwig, Kyle, 1803.75, Court supervision.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (10:51 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

 

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Approved this 26th day of June, 2006.  

            

 

 

 

 

 

 

 

 

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

 

 

 

 

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

 

 

 

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