Monday, June 12, 2006

Newkirk, OKlahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 12, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 9, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Judy Barnes, Assessor; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Carol Kellum, Election Board Secretary; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Schieber and seconded by Wilson approving minutes of June 5, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve the following Agreements and Contracts:  Detention Services Agreement by and between ROCMND Area Youth Services, Inc. and the Board of Kay County Commissioners; Agreement between the Kay County Health Department and Throop Lawn Care; Agreement between the Outpatient Surgical Center of Ponca City and Kay County Health Department; Agreement between Pottawatomie County Regional Juvenile Detention Center and Board of Kay County Commissioners; Contract between Kay County Health Department and Becky Wolfe; Contract between Kay County Health Department and Ron Richards; Agreement between Kay County Health Department and Four Seasons Lawn Care; Contract between Kay County Health Department and Laboratory Associates, Inc.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to Table six month bids.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to select OPERS Option Code “P” on Increase in Employer Retirement Contribution Rates for Fiscal Year 2007 – Employee rate-3.5%; Employer rate-12.5%.  This is a 1.0% increase in the employer contribution for FY2007.  This employer contribution rate is scheduled to increase an additional one percent (1.0%) annually until it reaches sixteen and one-half percent (16.5%).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Applications for Permit:  Permit#06-15, permit for the installation of a flow line, location-SW16-29N-1E to SE17-29N-1E; Permit#06-16, permit for the installation of a flow line, location-SW16-29N-1E to NW21-29N-1E.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported to Commissioners that on June 9, 2006, a Jail Inspector came to inspect the jail and Van Hoesen gave the Commissioners a copy of the Jail Inspection Report that listed all the deficiencies the inspector reported in writing.  Van Hoesen gave Commissioners an Average Daily Population for the month of June 2006 Report, indicating the monthly average was 137 inmates (overcrowded).  He distributed several other reports to Board expressing concerns about safety of his employees, faulty doors, and several other types of violations.  Copies of a letter from Bill Wasson, Consultant for National Institute of Corrections (NIC) was given to Board.  The letter stated that Mr. Wasson would be arriving the week of July 9, 2006 to begin his assessment of the jail and the criminal justice system.  Mr. Wasson will attend the Commissioners meeting on Monday, July 10, 2006, and would like the Board to schedule a Community Meeting on Friday, July 14, 2006, 1-4 p.m. and provide participants with a summary of his observations, findings and recommendations.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#5, 6-221, Deposit to Highway Cash Fund, BIA-$12,525.00, Autwine Bridge,

 

 

Dist#1; Res#5, 6-222, Deposit to Public Building Authority Cash Fund, State of Oklahoma, DHS-$1,408.84, June 2006 Rent.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber noting the following monthly reports for May 2006:  Public Health; Kay County Election Board.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway Cash Fund-$12,525.00 to Autwine Bridge Project, Dist#1; Public Buildings Authority Cash Fund-$1,408.84 to Capital Outlay.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  General Fund/County Clerk, Travel-Purchasing Department-$100.00 to Personal Services-Data Processing; General Fund/Election Board, Travel-$130.74; Part-Time-$988.00; Maintenance & Operations-$5121.33 to Capital Outlay-$6,140.07; Personal Services-$100.00; General Fund/Sheriff Department, Personal-$12,501.95; Part-time-$420.77 to Overtime-$6,649.86 and Maintenance-$6,272.86.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Payment Option Two on Proposal prepared by ACCO – ACCO Self Insurance Fund Workers’ Compensation Insurance Quote for coverage from July 1, 2006 through June 30, 2007, paying half of the amount ($139,476.00) on or before July 31, 2006 and paying remaining half ($139,476.00) on or before January 31, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on 2002-03 and 2003-04 Deductible Fund from ACCO.

 

Motion was made by Schieber and seconded by Wilson to recess (9:45 a.m.) and reconvene at 11:00 a.m. (Commissioner Leven and Schieber attend funeral).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

11:01 a.m.

 

Motion was made by Schieber and seconded by Wilson to reconvene meeting.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to Table bid openings for Medical Supplies and Janitorial Services until Commissioners get a recommendation from Annette O’Connor, Heath Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on County Auction of Surplus Equipment – auction to be held June 17, 2006 at 9:00 a.m. west side of courthouse. 

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006 Purchase Orders:

                2005-2006 Cert.Fee: 102, Quality Water Service, 31.30, Water; 101, Southwest Business Products, 63.10, Supplies; 100, Leach Paper Co., 247.50, Copy Paper; 99, Dell Computer, 108.00, Battery; 98, OSU/CLGT, 20.00, Registration; 97, Holiday Inn, 60.00, Lodging; EMA: 150, Arch Wireless/Metrocall, 122.46, Paging services; General: 2360, Blackwell  Wrecker Service, 357.65, Blanket for maint.; 2361, Bankers Credit Card Service, 502.04, Out Of County Expense; 2362, United Linen, 94.20, Blanket; 2363, Staples, 21.97, Supplies; 2364, Staples, 47.94, Supplies; 2365, OK Dept. of Libraries, 17.15, Books; 2366, Staples, 39.98, Mouse; 2367, Grace Memorial, 350.00, Burial; 2368, Midwest Computers, 208.00, computer repairs service; 2369, Southwest Business Products, 10.44, Supplies; 2370, Leach Paper Co., 495.00, Copy Paper; 2371, Mobile Video Services Inc., 400.00, Maintenance; 2372, Quality Water Service, 59.40, Water; 2373, Executive III Carpet Cleaning,

 

152.16, CARPET CLEANING; 2374, Galaxie Business, 267.57, Copier contract; 2375, Quality Water Service, 14.95, Water; 2376, Supply First, 900.00, JANITORIAL SERVICE; 2377, State Auditor & Inspector, 13538.91, Audit Expense; 2378, Texas County Juv. Det. Center, 1384.25, Juvenile Detention;  Health: 423, Walmart Community BRC, 109.43, Blanket; 424, Staples, 147.19, Blanket; 425, Lowes Companies Inc., 118.00, Blanket; 426, Walmart Community BRC, 43.88, Blanket; 427, Southwest Business Products, 478.73, Blanket; 428, McKesson Medical-Surgical, 121.05, Parts; 429, Uniform Shop, 324.00, Supplies; 430, Southwest Business Products, 90.00, Envelopes; 431, Lab Safety Supply Inc, 55.27, Supplies; 432, AT&T, 402.88, Phone bill; 433, Laboratory Associates, 160.00, X-rays; 434, Cingular Wireless, 154.08, Cell phone service; 435, Rose Ann McChristian, 53.40, Travel; 436, Bonnie Luis, 19.58, Travel; 437, Carol Rickards, 206.25, Nursing; 438, Carol Rickards, 187.50, Nursing; 439, June Fetters, 73.87, Travel; 440, Four Seasons Lawn Care, 105.00, Lawn Care; 441, Oklahoma State Department Of Health, 21425.64, Lease Purchase Payment; Highway: 1977, Cintas, 705.98, Blanket; 1978, Newkirk Auto Center, 296.00, Blanket; 1979, Cintas, 590.40, Blanket; 1980, Southwest Truck Parts, 985.67, Blanket; 1981, Kelle Oil Company, 1499.40, Blanket; 1982, Southwest Truck Parts, 998.30, Blanket; 1983, Dig-It-Rocks LLC, 5498.25, Crusher Run; 1984, Dig-It-Rocks LLC, 116.62, Crusher Run; 1985, Farm Plan, 301.24, Repairs; 1986, PC Concrete, 180.00, Concrete; 1987, Power Plan, 95.75, Repairs; 1988, Quality Water Service, 10.90, Water & Service; 1989, Ponca City Publishing Co. Inc, 36.00, Monthly Wireless Service; 1990, Total Com Inc., 250.00, Dispatch service; 1991, U.S. Postal Service, 39.00, Postage; 1992, Schieber, Dee, 89.45, Travel; 1993, Zee Medical, 80.80, MEDICAL SUPPLIES; 1994, Eastman National Bank, 329.56, Lease Purchase Payment; 1995, Eastman National Bank, 10519.85, Lease Purchase Payment; 1996, Eastman National Bank, 6981.56, Lease Purchase Payment; 1997, Eastman National Bank, 2159.66, Lease Purchase Payment; 1998, Eastman National Bank, 2183.39, Lease Purchase Payment; 1999, Eastman National Bank, 1498.43, Lease Purchase Payment; 2000, OK Dept. of Transportation, 950.56, Lease Purchase Payment; 2001, OK Dept. of Transportation, 4475.99, Lease Purchase Payment; Jail Cash Fund: 258, Houser Hardware, 260.96, Misc jail suppplies; 259, Houser Hardware, 380.00, Blanket; 260, Ben E. Keith Foods, 52.00, Hub; 261, American Institutional Supply Co., 990.54, Supplies; 262, Kellpro Computer, 145.00, Labor; 263, Emery Wells Plumbing Inc, 149.00, Boiler Parts & Repair; 264, Peters, Tim, 186.00, Juvenile Transports; Lien Fee: 8, Ponca City Business Systems, 235.23, Copier contract; 9, Quality Water Service, 36.20, Water Service; Serv.Fee: 105, Rick Barnthouse, 410.00, Decals & Lettering; 104, Hart Auto Supply, 455.29, Supplies.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (11:15 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 19th day of June, 2006.  

 

 

 

            

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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