Monday, June 5, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 5, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 2, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Judy Barnes, Assessor; Pat Schieber, Treasurer; Larry Klumpp and Chad Otto, OSU Extension; Carol Kellum, Election Board Secretary; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Wilson and seconded by Schieber approving minutes of May 30, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Contract Negotiation, Larry Klumpp, County Extension Director.

 

Motion was made by Schieber and seconded by Wilson approving Report of County Clerk for May 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Chairman to sign Reimbursement for Election Board Secretary Salary for May 2006 in the amount of $3,937.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#5, 6-218, Deposit to Highway Cash Fund, Clearwater Truck, Inc.-$90.00, sale of used oil, Dist#2; Res#5, 6-220, Deposit to Highway Cash Fund, $17,300.00, resurfacing Michael Lane, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Sheriff’s Jail Cash Fund, Reimbursements, Jail Bonds, Phone Commissary, etc.-$48,999.90 to Contract-$2,000.00 and Maintenance-$46,999.90; Sheriff’s Commissary Cash Fund, Commissary Commission-$4,067.75, Homeland Security Grant Reimbursement-$1,047.92 Totaling-$5,115.67 to Maintenance; Sheriff’s Service Fee Cash Fund, Fees-$8,476.67 to Maintenance-$2,000.00 and Capital Outlay-$6,476.67; Treasurer’s Mortgage Certification Cash Fund, Mtg. Fees-$1,120.00 to Maintenance; Visual Inspection Reimbursement Cash Fund, VIR Acct-$143.82, Assessor’s Fee-$7,340.35 Totaling $7,484.17 to Maintenance; County Clerk Lien Fee Cash Fund, Lien Notices/Exhibits & Copy Collections May 2006-$1,249.25 to Maintenance; Preservation Fee Cash Fund, Fee Collections May 2006-$5,290.00 to Personal Services-$3,000.00 and Maintenance-$2,290.00; Highway Cash Fund, Apportionment from State May 2006-$244,432.18, Highway Interest April 2006 BIA Projects-$24.55, Lapse out 2004-05 interest payments to Autwine Bridge Project, D#1-$1,124.90, Road Crossing Permits-D#3-$400.00, CEJA Road Crossing Permit, D#1-$200.00, Diemer Constr., D#3-$100.00, Clearwater Truck Co., D#2-$90.00 Totaling-$246,371.63 to Dist#1-$82,826.84, Dist#2-$81,567.40, Dist#3-$81,977.39.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Increase in Employer Retirement Contribution Rates.

 

County Auction-Leven said surplus equipment would be picked up on June 14, 2006 and each item to be auctioned should be marked with inventory number and office.

 

Jail Issues-Buddy Thomas, Undersheriff commented that Bill Wasson, Consultant, with the National Institute of Corrections (NIC) will be arriving in Kay County the first week in July to assess the jail situation.  A public meeting will be held (date to be announced) to discuss his reviews.  Thomas also mentioned that a State Fire Marshal recommended they purchase a new fire alarm.

 

 

Judy Barnes reminded the Commissioners that the guidelines for the Safety Incentive Awards have not been prepared.

 

Motion was made by Wilson and seconded by Schieber to Table bids until they have been tabulated – all the following bids were opened for six month bids (commonly used items): Bid#2006-24 Asphalt; Bid#2006-25 Bridge Materials; Bid#2006-26 Lumber; Bid#2006-27 Grader Blade; Bid#2006-28 Concrete; Bid#2006-29 Heavy Equipment Rental; Bid#2006-30 Road Signs; Bid#2006-31 Road Rock; Bid#2006-32 Culvert Pipe; Bid#2006-33 Office Supplies; Bid#2006-34 Janitorial Supplies; Bid#2006-35 Concrete Pour & Finish; Bid#2006-36 Routine Painting (labor only); Bid#2006-37 Road Striping (traffic marking).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006 Purchase Orders:

                2005-2006 Cert.Fee: 96, Schieber, Patricia, 112.14, Travel; 95, AT&T, 167.46, Phone bill; EMA: 148, Rogers Oil Co., 108.26, Blanket; 149, AT&T, 59.79, Phone bill; General: 2343, USPS Disbursing Officer, 2250.00, Rent; 2344, Rogers Oil Co., 286.55, Blanket; 2345, Northwest Inn, 60.00, Lodging; 2346, Northwest Inn, 120.00, Lodging; 2347, Leach Paper Co., 123.75, Copy Paper; 2348, Southwest Business Products, 16.30, Paper; 2349, Grimsleys, 184.00, Cups; 2350, AT&T, 122.61, Phone bill; 2351, AT&T, 89.70, Phone bill; 2352, AT&T, 89.69, Phone bill; 2353, AT&T, 119.59, Phone bill; 2354, Neopost Inc, 384.36, Postage Equip Rental; 2355, ThyssenKrupp Elevator, 306.61, Elevator Maintenance; 2356, AT&T, 119.59, Phone bill; 2357, AT&T, 291.54, Phone bill; 2358, Reese, Tammy, 202.40, Travel; 2359, Chad Otto, 494.24, Travel; Health: 420, Stolhand Heating & Air, 314.62, Repairs; 421, Centerpoint Energy Arkla, 32.26, Gas bill; 422, Ponca City Utility Authority, 1347.97, Electric & Water Usage; Highway: 1948, Munn Supply Inc., 66.45, Blanket; 1949, Farm Plan, 297.47, Blanket; 1950, Take Ten Tire, 179.45, Blanket; 1951, Take Ten Tire, 179.99, Blanket; 1952, G.W. Van Keppel Co., 127.88, Filters; 1953, Hall Signs, 455.52, Signs; 1954, Semmaterials L.P., 1054.13, Asphalt; 1955, Certified Laboratories, 1093.00, Supplies; 1956, Southwest Business Products, 92.73, Supplies; 1957, Farm Plan, 33.84, Filters; 1958, Johnston Enterprises, 780.00, Round-Up Pro; 1959, B W Supply Co., 10.02, Parts; 1960, Brandts, 259.00, Parts; 1961, Dish Network, 16.99, Satellite service; 1962, Roberts Truck Center, 223.13, Parts; 1963, Cross Oil, 16979.53, Fuel; 1964, Symantec Corp, 39.99, Antivirus; 1965, Ponca City Utility Authority, 451.12, Electric & Water Usage; 1966, OK Natural Gas, 37.86, Gas bill; 1967, O Reilly Automotive Inc., 359.98, Supplies; 1968, Southwest Truck Parts, 33.44, Signs; 1969, Kelle Oil Company, 407.68, Tire and mounts; 1970, AllTell, 66.23, Cell bill; 1971, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1972, OK Natural Gas, 48.84, Gas bill; 1973, OSU/CLGT, 20.00, Registration; 1974, Axle Wheel Aligning, 69.57, Wheel alignment; 1975, AT&T, 89.69, Phone bill; 1976, Dish Network, 44.98, Satellite service; Jail Cash Fund: 254, Bensley, Patricia, 66.00, Juvenile Transports; 255, Bensley, James L., 175.69, Juvenile Transports; 256, Stieber, Jon, 162.00, Juvenile Transports; 257, Wathor, Jessica, 84.00, Juvenile Transports; Serv.Fee: 103, Oklahoma Tax Commission, 34.50, Title & registration.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (10:19 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

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Approved this 12th day of June, 2006.               

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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