Monday, May 15, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 15, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 12, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Larry Klumpp and Chad Otto, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Wilson and seconded by Schieber approving minutes of May 8, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber approving Application for Permit Line Installation on County Right-of-Way to grant a permit for the installation of Residential Waterline located West 660 feet of the Southeast Quarter of Section 21, Township 28 North, Range 1 East, Kay County (no deposit-residential use).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson authorizing Chairman Leven to sign Agreement whereas the office of the Kay County Assessor has records computerized and accessible – Agreement between Board of County Commissioners of Kay County and Carol McGinn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson appointing Wayne Leven to remain as the Kay County Representative on NODA Board of Trustees.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the County Five Year Road Plan Resolution (Res#5, 6-204) for the use of County Bridge and Road Improvement Funds, Federal Bridge Replacement Funds and Surface Transportation Program Funds as required by the Oklahoma Department of Transportation.  Project No.’s:  Engineering-CR Project West of Ponca City, Estimated Total Cost-$28,000.00; Engineering STP136D (117)CO, Estimated Total Cost-$145,000.00; Construct-CR Project West of Ponca City, Estimated Total Cost-$785,000.00. Motion carried:  Schieber, aye Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to recess and enter into the Kay County Home Finance Authority meeting at 9:10 a.m.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to reconvene Commissioners Meeting.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the County Bridge and Road Improvement Fund Engineering Contract, Certificate of Authorization Number 114 by and between the Board of County Commissioners of Kay County and Brawley Engineering Corp.  Project locations:  Waverly Road, Hubbard Road, Ranch Drive, and Highland Avenue.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Resolution (Res#5, 6-205) for Advance Financing from the County Bridge and Road Improvement Fund whereas, Kay County desires to take advantage of the opportunity for advance funding of Projects CR-Surfacing West of Ponca City and STP-136D (117)CO NW of Ponca City.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Programming Resolution (Res#5, 6-206) whereas, the Engineer’s preliminary estimate of project cost is $785,000.00 and whereas, the County has arranged for Brawley Engineering Corp. to furnish engineering services on the Highland Road, Ranch Drive, Waverly, and Hubbard Road Projects.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Contracts with K&R Builders on the following three Bridge Projects:  BIA Project #B0705010, Bridge and Approaches over Spring Creek 1.8 miles west and 1 mile south of the Junction US77 & SH11 (Bridge Location No.

 

36e0150n331002/NBI No. 05330/CN-83); BIA Project #B0705020, Bridge and Approaches over Deer Creek 2.5 miles north and 2.2 miles east of Newkirk (Bridge Location No. 36n3360e060005/NBI No. 06480/CN-245); BIA Project #B0705024, Bridge and Approaches over Stink Creek, 2.5 miles east and 2 miles north of I-35/US-60 Junction (2 miles south of Hubbard Road on 13th Street south of Blackwell) (Bridge Location No. 36n3200e0190009/NBI No. 01879/CN-199).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve issuing a letter to proceed with K&R Builders on Bridges No’s B0705010, #B0705020 and #B0705024.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#5, 6-198, Deposit to Community Service Sentencing Program (CSSP) Cash Fund, State of Oklahoma-Department of Corrections (DOC)-$149.50, CSSP March 2006; Res#5, 6-199, Deposit to Public Building Authority (PBA) Cash Fund, State of Oklahoma-Department of Human Services (DHS)-$1408.84, May 2006 Rent; Res#5, 6-200, Deposit to Highway Cash Fund, BIA-Ponca Tribe Project-$346,333.55, H3101-58 FY2005/06, Dist#1; Res#5, 6-201, Deposit to Highway Cash Fund, BIA-Autwine Bridge Project-$330.00, H3101-64, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Resolution, Res#5, 6-202, Disposing of Equipment, Treasurer Department, Surplus, to be sold at County Auction:  Inv.#C-201-24, Panasonic Typewriter, Serial #1M54A06251; Inv. #C-203-21, Monroe Calculator, Serial #J138989; Inv. #C-203-26, Monroe Calculator, Serial #J355118; Inv. #C-203-28, Monroe Calculator, Serial #J530853; Inv. #C-203-31, Monroe Calculator, Serial #G356487; Inv. #C-203-32, Monroe Calculator, Serial #G256488; Inv. #C-203-33, Monroe Calculator, Serial #G356489; Inv. #C-218-41, Hewlett Packard Laser Jet Printer, Serial #JPFH027707; Inv. #C218-42, Hewlett Packard Laser Jet Printer, Serial #JPFH027697; Inv. #C-218-43, Hewlett Packard Fax Machine, Serial #SG71LE30BV; Inv. #C-218-65, Epson Printer, Serial #1MW0063224; Inv. #C-218-77, Hewlett Packard Printer, Serial #SG0AG120H4.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Cash Fund, BIA-$346.333.55 to Ponca Tribe Project “White Eagle”, Dist#1; PBA Cash Fund, May 2006 Rent DHS Reimbursement from State of Oklahoma-$1,408.84 to Capital Outlay; CSSP Cash Fund, March 2006 Reimbursement CSSP Services State of Oklahoma-DOC-$149.50; PBA-Health Cash Fund, April 2006 Interest-$2,589.76 to Health Land Purchase.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  General Fund, Maintenance & Operations-General Government-$500.00 to Travel-Excise/Equalization Board-$50.00 and Personal Services-Excise/Equalization Board-$450.00; General Fund, Assessor-Personal Service (G1700-10)-$7,075.00 to Assessor-Personal Service (G1600-10); Assessor Partime-$1000.00 to Assessor Maintenance & Operation; Assessor Travel-$900.00 to Assessor Maintenance & Operation; Assessor-Personal Service (G1700-10)-$4,500.00 to Assessor Maintenance & Operation, Total transferred-$13,475.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

10:00 a.m. – The following Bids were opened:

 

Motion was made by Wilson and seconded by Schieber to accept bid from Johnston Enterprises on Bid#2006-22 Herbicides.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to reject bid from BEBECO, LLC on Bid#2006-23 Right-of-Way Spraying.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber on Payroll with warrants to be released on May 30, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006 Purchase Orders:

                2005-2006 Cert.Fee: 89, Quality Water Service, 31.30, Water; EMA: 137, Arch Wireless/Metrocall, 122.46, Paging; General: 2162, United Linen, 94.20, Blanket; 2163, Burkes Wrecker Service, 240.00, Blanket; 2164, Lam Communications, 70.00, Blanket; 2165, Houser Hardware, 326.83, Blanket; 2166, Jack Bowker Ford, 50.00, Blanket; 2167, Fleetcor Technologies, 3464.91, Blanket; 2168, Blackwell  Wrecker Service, 98.00, Blanket; 2169, Bankers Credit Card Service, 251.61, Blanket; 2170, Goodyear Store, 242.60, Blanket; 2171, Take Ten Tire, 808.58, Blanket; 2172, Midwest Computers, 67.10, Ribbons; 2173, OSU Bursar, 20.00, Business cards; 2174, Midwest Computers, 474.60, Supplies; 2175, Southwest Business Products, 47.54, Supplies; 2176, Midwest Computers, 98.00, Supplies; 2177, Osage County Det. Center, 162.30, Juvenile Detention; 2178, Quality Water Service, 5.00, Water & Cooler Rent; 2179, Allegiance Communications, 16.35, Cable Service; 2180, State Auditor & Inspector, 12180.97, Audit Expense; 2181, Quality Water Service, 20.40, Water; 2182, Secretary of State, 20.00, Notary Renewal; 2183, United Home Insurance Co., 55.00, Notary Bonds; 2184, Chad Otto, 325.30, Travel; 2185, Quality Water Service, 59.40, Water; 2186, O.M.E. Corporation, 329.00, Supplies; 2187, Dept. of Public Safety, 350.00, OLETS User Fee; 2188, Sac & Fox Juvenile Detention, 612.60, Juvenile Detention; 2189, Cingular Wireless, 14.23, Cell bill; Health: 396, Hudack Specialty, 201.19, Supplies; 397, Alko Enterprises Inc., 140.34, Sharps Collectors; 398, Cowboy Copy, 39.00, Copies; 399, Leach Paper Co., 247.50, Copy Paper; 400, AT&T, 402.88, Phone bill; 401, City of Blackwell, 410.77, Electric & Water Usage; 402, Throop Lawn Care, 85.00, Lawn Care; Highway: 1795, Locke Auto Parts, 594.73, Blanket; 1796, Southwest Truck Parts, 2999.91, Blanket; 1797, Southwest Truck Parts, 497.39, Blanket; 1798, Take Ten Tire, 477.94, Blanket; 1799, Blackwell Auto Parts, 297.87, Blanket; 1800, Pioneer Hydraulics, 199.95, Blanket; 1801, Cummins Equipment Co., 3634.59, Blanket; 1802, Brandts, 248.65, Blanket; 1803, Cintas, 678.00, Blanket; 1804, Lampton Welding, 245.80, Blanket; 1805, Take Ten Tire, 995.86, Blanket; 1806, Take Ten Tire, 998.49, Blanket; 1807, American Logo & Sign Inc., 106.65, Signs; 1808, Dell Computer, 1128.50, Computer & printer; 1809, Take Ten Tire, 572.96, Tire and mounts; 1810, Birdwell Refrigeration, 320.00, Repair ice machine; 1811, Leach Paper Co., 24.75, Copy Paper; 1812, Filter Care Of Missouri, 117.45, ; 1813, Bobby Smith Hydraulic Repair, 542.90, Repairs; 1814, Lampton Welding, 2855.00, Welder; 1815, Power Plan, 927.50, Parts; 1816, Blackwell Equipment, 118.12, Parts; 1817, Rural Water District #3, 38.02, Water Service; 1818, Warren Cat, 175.62, Filters; 1819, Kelle Oil Company, 1162.78, Diesel; 1820, Parker Pest Control, 118.00, Termite inspection; 1821, Eastman National Bank, 329.56, Lease payment; 1822, Eastman National Bank, 10519.85, Lease payment; 1823, Eastman National Bank, 2183.39, Lease payment; 1824, Eastman National Bank, 2159.66, Lease payment; 1825, Eastman National Bank, 6981.56, Lease payment; 1826, OK Dept. of Transportation, 950.56, Lease payment; 1827, OK Dept. of Transportation, 4475.99, Lease payment; 1828, Eastman National Bank, 1498.43, Lease payment; 1829, Kay Electric Cooperative, 299.32, electric bill; 1830, Waste Connections Inc, 68.04, Trash Fee; 1831, North Central Rebuilders, 82.00, Repairs; 1832, Schieber, Dee, 108.41, Travel; Jail Cash Fund: 238, Quality Water Service, 101.10, Blanket / Water & Rental; 242, Caskey Pest Control, 53.00, Pest Control; 243, Galaxie Business, 93.14, Copier contract; 241, Leach Paper Co., 774.60, Blanket; 236, Houser Hardware, 350.34, Blanket; 239, Keeler Roto-Rooter Service, 420.00, Blanket for repairs; 237, Ben E. Keith Foods, 4903.53, Blanket for food; 240, Sysco Foods of Oklahoma, 4947.00, Blanket; 235, Lowes Companies Inc., 369.45, Blanket; Reimburse: 15, Pemberton Chevrolet, 1124.58, Repairs; Serv.Fee: 94, Lam Communications, 483.50, Radio; 93, Joe Cooper Ford Inc., 23563.00, Police Interceptor; Training: 4, Decauter Electronics, 65.00, Repairs.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

**************************************

 

Approved this 22nd day of May, 2006.               

 

 

 

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

****************************************