Monday, April 24, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 24, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 21, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Will Clark, Assistant District Attorney; Judy Barnes, Assessor; Everette Van Hoesen, Sheriff, Buddy Thomas, Undersheriff; Scott Pemberton, Deputy Sheriff; Pat Schieber, Treasurer;
Carol Kellum, Election Board Secretary; Larry Klumpp and Chad Otto, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Wilson and seconded by Schieber approving minutes of April 17, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Outlease Agreement between the United States Postal Service and County Commissioners, Kay County, Oklahoma.  (This pertains to the leased general office space located on the 2nd floor of the Ponca City Main Post Office, 402 E. Grand Ave., Ponca City, OK 74601-9998).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson authorizing Chairman Leven to sign Oklahoma Juvenile Affairs Claim in the amount of $3,891.13.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to follow the proper court procedures to allow the Commissioners to open the sealed information contained within the Kay County Court Case C-87-308.  Assistant District Attorney, Will Clark, said he thought it would be good to open such records, with the Commissioners authority.  He also stated that three people emailed him asking for it to be put on the agenda.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken regarding the preparation of the agenda for subsequent meetings of the Kay County Board of Commissioners.  Clark stated that there is no statute, no case, and no Attorney General opinion on who has the authority to put something on the agenda.  He said it is a board decision – it’s the board’s policy.  Chairman Leven said he would come up with a policy because he felt the commissioners should be informed and they should be the ones deciding if something should be put on the agenda.

 

Motion was made by Wilson and seconded by Schieber noting the March 2006 Monthly reports for Court Clerk’s Blackwell, Newkirk and Ponca City Offices.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Cooperative Agreement#LE06-KAW-KAY between Kay County and Corps of Engineers to provide law enforcement services for Kaw Lake from May 4 – Sept 4, 2006 for the sum of $14,940.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to authorize Chairman Leven to sign Claim for Reimbursement of county and school revenue loss due to 2005 additional homestead exemptions for $52,616.53 (submitted annually by County Assessor).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on the Ponca City Wildcats Wrestling Team.

 

Motion was made by Schieber and seconded by Wilson to Table taking action on County Auction of Surplus Equipment.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

Motion was made by Wilson and seconded by Schieber to Table Proposals from Brawley Engineering and BKL Inc. on STP Project 136D (117) CO on Hubbard Rd., Waverly, and Highland Rd.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Interlocal Agreement with Kaw Nation on Bridge #58 & #248, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to Table going out for bid on Herbicides and Right-of-Way Spraying.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to sign Detention Services Agreement By and Between Sac and Fox Nation and the Board of County Commissioners of Kay County, Oklahoma.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action taken on Agreement whereas the office of the Kay County Assessor has records computerized and accessible – Agreement between Board of County Commissioners of Kay County and Bivin & Associates, Inc.  It was approved in April 17, 2006 meeting (was accidentally left on current agenda).

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#5, 6-188, Deposit to Emergency Management Agency Cash Fund, State of Oklahoma, ODEM-$4,031.75, Expenses for October-December 2005, First Quarter; Res#5, 6-189, Deposit to Highway Cash Fund, Mike Graham Auctioneers, auction sales proceeds, $5290.00 to District#1 and $102,120.00 to District#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Emergency Management Agency Cash Fund, State of Oklahoma, ODEM- Reimbursed for October-December 2005 - $4,031.75, to Personal Services.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye. 

 

Concerning Jail Issues:  Sheriff Van Hoesen gave each commissioner a copy of the letter that he wrote to Don Garrison, Supervisor of Oklahoma Jail Inspections, informing Mr. Garrison what steps are being taken to correct some of the jail problems that were found when Mr. Garrison last inspected the jail.  Buddy Thomas, Undersheriff, presented each commissioner with quotes to revamp jail doors from Sweeper Metal Fabricators Corp.

 

Motion was made by Leven and seconded by Wilson to accept the low bid on Bid#2006-21 Bridge Project for Dist#2 & 3 from K&R Builders, Inc. Bridge Project#B0705010-$317,729.11; B0705020-$394,688.15; B0705024-$1,179,446.61 (work orders to be issued next week).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Payroll with warrants to be released on 4-27-06.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Chad Otto, OSU Extension Office thanked the commissioners for making the courthouse a non-smoking building.  Commissioner Schieber said the kitchen area (the designated smoking room before making a non-smoking building) will eventually be cleaned up and painted.

 

 

FY 2006 Purchase Orders:

                2005-2006 Cert.Fee: 84, Schieber, Pat, 179.62, Travel & Meals; 85, Kennedy, Christine, 151.81, Travel & Meals; Commissary: 6, Kellpro Computer, 665.00, Repairs; 5, MTR Construction, 550.00, Repairs; General: 2114, Braudrick Printery, 20.00, drill holes in books; 2115, Underground Vault & Storage Inc, 11.60, Professional services; 2116, Special-Ops Uniforms, 310.29, Uniforms; 2117, Special-Ops Uniforms, 15.00, Repairs; 2118, OK Natural Gas, 368.02, Gas bill; 2119, Blackwell Journal Tribune, 124.28, Notice to bid; 2120, Supply First, 900.00, Janitorial; 2121, Zee Medical Inc., 30.25, Re-stock first aid kits; 2122, Kellpro Computer, 160.00, Software Licenses; 2123, Tom E. Cusick, 1000.00, Contract Labor; 2124, Palmer, Natalie Jo, 169.60, Travel; 2125, Austin, Steve, 41.83, Travel; 2126, Reese, Tammy, 151.89, Travel;

                Health: 358, Nasco Fort Atkinson, 89.00, Supplies; 359, Nasco Fort Atkinson, 89.00, Supplies;

                360, Discovery Education, 97.50, Supplies; 361, Dearingers Printing, 7.40, Name Tag; 362, McKesson Medical-Surgical, 54.00, Gloves; 363, ANCO Services, 1945.00, Janitorial; 364, OK Natural Gas, 235.48, Gas bill; 365, Carol Rickards, 237.50, Nursing; 366, SBC, 188.98, Phone bill; 367, Bank Of The West, 7960.13, Loan Payment; 368, Ponca City Business Systems, 51.22, Copier Maint & Overage; 369, SBC Long Distance, 51.20, Long distance; Highway: 1723, Warren Power & Machinery, 3274.23, Blanket; 1724, Kelle Oil Company, 978.02, Blanket; 1725, Blackwell Equipment, 299.22, Blanket; 1726, Biltmore Hotel, 177.00, Lodging; 1727, Newkirk Auto Center, 133.07, Blanket; 1728, Brandts, 144.60, Blanket; 1729, Warren Power & Machinery, 1365.44, Grader Blades; 1730, Power Plan, 175.00, Repairs; 1731, Circuit Engineering District #8, 151.00, Signs; 1732, Filter Care Of Missouri, 26.20, Filters; 1733, Kelle Oil Company, 204.50, Repairs; 1734, Cross Oil, 10482.11, Fuel; 1735, Power Plan, 45.67, Parts; 1736, Lowes Companies Inc., 139.96, Chain Saw; 1737, Cummins Equipment Co., 1331.19, Repairs; 1738, NAPA, 379.18, Supplies; 1739, OK Natural Gas, 49.59, Gas bill; 1740, Centerpoint Energy Arkla, 143.60, Gas bill; 1741, SBC, 63.94, Phone bill; Jail Cash Fund: 226, Charlie Jones Company, 225.00, Repairs; 227, Dept. of Public Safety, 700.00, OLETS; 228, Galaxie Business, 61.67, Copier contract; 229, Caskey Pest Control, 53.00, Pest Control; 230, Bensley, James L., 2266.61, Juvenile Transports;

                PBA: 29, Charlie Jones Company, 5317.00, Repairs; 28, Spore, Kim & Debbie, 635.00, Janitorial;

                Serv.Fee: 89, Oklahoma Tax Commission, 34.50, License and tag.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

**************************************

 

Approved this 1st day of May, 2006.         

 

 

       

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

****************************************