April 17, 2006

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 17, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 13, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order. Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Will Clark, Assistant District Attorney; Judy Barnes, Assessor; Everette Van Hoesen, Sheriff, Buddy Thomas, Undersheriff; Scott Pemberton, Deputy Sheriff; Pat Schieber, Treasurer;
Carol Kellum, Election Board Secretary; Larry Klumpp and Chad Otto, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Wilson and seconded by Schieber approving minutes of April 10, 2006. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson to Table taking action on Ponca City Wildcats Wrestling Team. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber to Table taking action on County Auction of Surplus Equipment. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson to approve Chairman Leven to sign Proxy Tabulator voting card. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving Public Hearing regarding a Justice Assistance Grant (JAG). Deputy Sheriff Scott Pemberton said a note will be posted in the courthouse and in the jail to let the public know what the grant will be used for. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving an Interlocal Agreement between the City of Ponca City, Oklahoma and County of Kay 2006 Bryne Justice Assistance Grant (JAG) Program Award. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions: Res#5, 6-182, Disposing of Equipment, Kay County Cooperative Extension Service, Secretary Chair, junked; Res#5, 6-186, Disposing of Equipment, Sheriff, 2003 Ford Crown Vic, junked; Res#5, 6-187, Disposing of Equipment, Sheriff, 2001 Ford Crown Vic, sold. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving following Resolutions: Res#5, 6-183, Deposit to the Public Building Authority Cash Fund, State of Oklahoma-Department of Human Services-$1,408.84, April 2006 Rent; Res#5, 6-184, Deposit to the Highway Cash Fund, Universal Lubricants, Inc.-$78.00, Sale of used oil, Dist#2; Res#5, 6-185, Deposit to the Public Building Authority Cash Fund, Donna Broyles-$56,500.00, Sale of Masonic Temple Building, Bid#2006-15 (Lots 25 & 26 Block 39, Original Town Newkirk). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

No action was taken on STP Project 136D (117) CO on Hubbard Rd and Waverly, Dist. #2 & 3.

Motion was made by Schieber and seconded by Wilson approving Agreement whereas the office of the Kay County Assessor has records computerized and accessible – Agreement between Board of County Commissioners of Kay County, and Bivin & Associates, Inc. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Will Clark, Assistant District Attorney, advised the Commissioners to follow Statutes and go through the bidding process on purchasing the building across the street west of the courthouse, Lots 8, 9, 10, 11, 12, 13 & E2L14, Block 41 O.T. Newkirk.

Motion was made by Wilson and seconded by Schieber approving on the following Cash Fund Estimate of Needs and Request for Appropriation: Public Building Authority Cash Fund, Sale of Masonic Temple Building, Bid#2006-15 (Lots 25 & 26 Block 39, Original Town Newkirk) to Donna Broyles-$56,500.00 to Capital Outlay; Public Building Authority Cash Fund, April Rent-DHS-$1,408.84 to Maintenance & Operations. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Sheriff Van Hoesen said the National Corrections Institute (NCI) is ready to start study of county. Will Clark stated that in his opinion a county wide survey would be the way to go. Van Hoesen will contact NCI and tell them which survey we prefer. Van Hoesen also told the Commissioners that they needed 40 windows fixed. Undersheriff Buddy Thomas reminded the commissioners that the windows and the doors are still the issue and that we should concentrate on fixing the jail instead of purchasing the property across the street. Chairman Leven said they would start repairing 10 windows a month and he would contact someone to come and look at the roof on the jail. He also stated that he does not want to become land locked and that was his main concern about purchasing the property across the street. Leven also asked the Sheriff to contact Don Garrison the State Jail Inspector and inform him on the progress we are making toward the jail issues.

Motion was made by Schieber and seconded by Wilson to make the courthouse a “smoke free” courthouse effective April 17, 2006. Signs will be made to display on the doors and in suitable places of the courthouse to notify the public. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving The Employee Personnel Policy Handbook dated 2006. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

County Officer comments: Judy Barnes-Topic: Who has the authority to put items on the Agenda? Pat Schieber asked the commissioners to take a close look at our financial situation before purchasing the building across the street; she said she is concerned about our finances.

Commissioner comments: Commissioner Schieber, Dist#1, said that his office has started their summer hours working four days a week-ten hours per day, Monday through Thursday.

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY 2006 Purchase Orders:

2005-2006 Cert.Fee: 81, Southwest Business Products, 120.86, Supplies; 80, Leach Paper Co., 49.50, Copy Paper; 79, Midwest Computers, 862.20, Supplies; 78, Biltmore Hotel, 59.00, lodging;

General: 1987, City of Newkirk, 56.64, electric bill; 1989, Galaxie Business, 225.00, Copier contract; 1980, Braudrick Printery, 80.00, Business cards; 1976, Jack Bowker Ford, 92.00, Blanket; 1981, NW/NC Assessors Association, 60.00, Registration; 1988, Rhyne, Mary L., 50.75, Travel; 1977, Bankers Credit Card Service, 142.57, Blanket; 1978, Biltmore Hotel, 236.00, Lodging; 1979, Staples, 94.21, Supplies; 1983, OSU Cooperative Extension Serv, 5807.00, Contract Labor; 1974, United Linen, 94.20, Blanket; 1984, Allegiance Communications, 16.35, Cable Service; 1986, Kansas Turnpike Authority Electric Toll, 10.50, Tolls; 1975, Fleetcor Technologies, 4733.99, Blanket; 1985, U.S. Postal Service (Neopost Postage-On-Call), 6000.00, Postage; 1990, Cingular Wireless, 19.28, Cell bill; 1982, Oklahoma Dept. Of Libraries, 17.15, Almanac; Health: 356, City of Blackwell, 289.33, electric bill; 347, Staples, 33.06, Blanket; 348,

Walmart Community BRC, 104.30, Blanket; 350, Walmart Community BRC, 132.85, Blanket;

353, Dell Marketing L.P., 3329.40, Computers; 354, McKesson Medical-Surgical, 71.08, Supplies; 349, Lowes Companies Inc., 9.92, Blanket; 357, Language Line Services, 89.59, Language Line Service; 355, SBC Long Distance, 61.52, Long distance; 352, O.M.E. Corporation, 269.35,

Cartridges; 351, Discovery Education, 97.50, Supplies; Highway: 1646, Kelle Oil Company, 1156.04, Tires; 1648, Kelle Oil Company, 532.30, Tire and mounts; 1651, Eastman National Bank, 10519.85, Lease payment; 1652, Eastman National Bank, 329.56, Lease payment; 1653, Eastman National Bank, 2183.39, Lease payment; 1654, Eastman National Bank, 2159.66, Lease payment; 1655, Eastman National Bank, 6981.56, Lease payment; 1658, Eastman National Bank, 1498.43, Lease payment; 1633, Don Caughlin, 498.00, Sand; 1647, Rural Water District #3, 37.86, Water; 1642, Cordells Diesel Service, 245.46, Repairs; 1659, Brawley Engineering, 2000.00, Engineering; 1641, Palmer Supply Co., 245.00, Parts; 1632, Turner Radiator & Air Cond., 50.00, Blanket; 1630, Pioneer Hydraulics, 225.83, Blanket; 1645, Blackwell Coop, 81.88, Oil; 1650, Kay County, 4129.47, Tort & property insurance; 1656, OK Dept. of Transportation, 950.56, Lease payment; 1657, OK Dept. of Transportation, 4475.99, Lease payment; 1634, Biltmore Hotel, 118.00, Lodging; 1660, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1631, Cintas, 723.38, Blanket; 1644, Zee Medical Inc., 58.90, Gloves; 1661, Kay Electric Cooperative, 372.41, electric bill; 1635, Power Plan, 10.00, Freight; 1639, Power Plan, 444.67, Repairs; 1643, Power Plan, 230.00, Parts; 1649, Kelly Garage, 71.50, Repairs; 1638, Omaha Truck Center Inc., 196.52, Parts; 1662, Waste Connections Inc, 64.80, Trash Fee; 1663, North, Richard, 15.00, Travel; 1640, NES Traffic Safety, 124.00, Rental; 1637, Fastenal Company, 77.68, Parts; 1636, Maple, Kris, 300.00, Delivery charge; Jail Cash Fund: 225, A-Plus Printing, 1036.00, Supplies; 220, Take Ten Tire, 458.23, Blanket; 223, Goodyear Store, 315.50, Blanket; 219, Leach Paper Co., 621.60, Blanket; 221, Keeler Roto-Rooter Service, 320.00, Blanket; 222, Ben E. Keith Foods, 4998.78, Blanket; 217, Sysco Foods of Oklahoma, 272.11, Blanket; 224, Sysco Foods of Oklahoma, 5000.00, Blanket for food; 218, Scott Hammack D.D.S., 350.00, Blanket; PBA HEALTH: 1, Rick Scott Construction, 15365.00, Remodel Office; Serv.Fee: 83, Galls Inc., 108.81,

Supplies; 82, Enforcement Uniform, 555.00, Supplies; Sheriff Grant Fund: 2, Galls Inc., 1727.98, Supplies.

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 24th day of April, 2006.

___________________________

WAYNE LEVEN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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