Monday, April 3, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 3, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 31, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Will Clark, Assistant District Attorney, Judy Barnes, Assessor, Pat Schieber, Treasurer; Everette Van Hoesen, Sheriff, Buddy Thomas, Undersheriff; Scott Pemberton, Deputy Sheriff; Carol Kellum, Election Board Secretary, Larry Klumpp and Chad Otto, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Wilson and seconded by Schieber approving minutes of March 27, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Discussion was made to recognize the Ponca City Wildcats Wrestling Team and a Resolution honoring their efforts will be on the Agenda at the next meeting.

 

No action was taken on the Sheriff’s wrecked vehicles.  Commissioner Leven is waiting to receive information from the insurance company.

 

Motion was made by Schieber and seconded by Wilson to rescind bids on Bridge No.’s 705010 and 705020, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve going out for bid for construction on three bridges to be funded by Bureau of Indian Affairs, Bridge No.’s 705010 and 705020, Dist #2 and Bridge No. 1879, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to authorize Chairman Leven to sign Reimbursement for applications submitted on June 15, 2005 for the Five Year Manufacturers Exemption to be presented to the Oklahoma Tax Commission Commissioners for approval (Ad Valorem Reimbursement for loss of revenue due to exemption of new or expanded manufacturing facilities in 2004 for 2005 tax year).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to authorize Chairman Leven to sign Reimbursement for Election Board Secretary Salary for March 2006 in the amount of $3,937.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Res#5, 6-143, Deposit to LEPC Cash Fund, State of Oklahoma, ODCEM-$1000.00, HMEP Second Payment due for February 2006 Report of FFY06.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Res#5, 6-177, Deposit to Highway Cash Fund, Colony Insurance Company, Insurance Reimbursement, Bridge Damage Hubbard Road-$5694.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions for Disposing of Equipment:  Res#5, 6-144, County Clerk Data Processing, APC Battery Backup, junked; Res#5, 6-145, Public Health, Fax Machine, junked; Res#5, 6-146, Public Health, HON Chair, junked; Res#5, 6-147, Public Health, Gateway Monitor, junked; Res#5, 6-148, Public Health, Gateway Monitor, junked; Res#5, 6-149, Public Health, VCR, junked; Res#5, 6-150, Public Health, Calculator, junked; Res#5, 6-151, Public Health, Gateway Monitor, junked; Res#5, 6-152, Public Health, Hewlett Packard Printer, junked; Res#5, 6-153, Public Health, Gateway Monitor, junked; Res#5, 6-154, Public Health, Gateway Monitor, junked; Res#5, 6-155, Public Health, Gateway Monitor, junked; Res#5, 6-156, Public Health, Swintec Typewriter, junked; Res#5, 6-157, Public Health, Copy Machine, junked; Res#5, 6-158, Public Health, Copy Machine, junked; Res#5, 6-159, Public Health, Power Surge Protector/Minuteman, junked; Res#5, 6-160, Public Health, Two Hepa Filters, junked; Res#5, 6-161, Public Health, Computer Monitor, junked; Res#5, 6-162, Public Health, Computer Monitor, junked; Res#5, 6-163, Public Health, Computer Printer, junked; Res#5, 6-164, Public Health, Computer Printer, junked; Res#5, 6-165, Public Health, Deskjet 600 Printer, junked; Res#5, 6-166, Public Health, Icebox, junked; Res#5, 6-167, Public Health, Fax machine, junked; Res#5, 6-168, Treasurer, Hewlett Packard Printer, junked; Res#5, 6-169, Dist#1, John Deere Mower, sold; Res#5, 6-170, Dist#2, Cat Motor Grader, sold; Res#5, 6-171, Dist#2, Hawkeye Belly Dump Trailer, sold; Res#5, 6-172, Dist#2, Hawkeye Belly Dump Trailer, sold; Res#5, 6-173, Dist#2, Cat Motor Grader, sold; Res#5, 6-174, Dist#2, Cat Loader, sold; Res#5, 6-175, Dist#2, Two Chevy Pickups and Cat Motor Grader, sold; Res#5, 6-176, Treasurer, Pitney Bowes Postage Machine, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve following Cash Fund Estimate of Needs and Request for Appropriations:  LEPC Grant Cash Fund, $1,000.00 to Maintenance & Operations; Drug Court Cash Fund (3rd qtr. Drug court funds)-$8,750.00 to Contract Services; Highway Cash Fund, District #1-$6356.65 ($662.65 to Maintenance & Operations & $5694.00 to Capital Outlay).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Discussion was made concerning Jail Issues and the Sheriff stated that the windows and the doors should be top priority in getting fixed.

 

Discussion was made concerning smoking areas in courthouse.  Assistant District Attorney Will Clark stated that according to Okla. Statutes Title 63 §1-1523.F that if smoking is to be permitted, the smoking space shall be fully enclosed with no air from the smoking space circulating to any nonsmoking area, and there should be negative air flow so that no smoke can drift or circulate into a nonsmoking area when a door to an adjacent nonsmoking area is opened.  Air from a smoking room shall not be exhausted within fifteen feet of any entrance.  Mr. Clark also stated that it is a misdemeanor if  guidelines are not followed. 

 

The (amended) Employee Personnel Policy Handbook was given to each officer in attendance to review.

 

County Officer’s were reminded by Judy Barnes of picture day at the Capitol with Senators and Representatives and encouraged officers to attend.

 

Commissioner Wilson reported that $25 million of emergency money was allocated to repair bridges.  The money was divided equally among the 77 counties with each county receiving $324,675.   However, some commissioners think the plan is unfair; Commissioner Wilson is not sure what action will be taken at this time.

 

Commissioner Leven asked Assistant District Attorney Will Clark who has the authority to put things on the agenda.  Leven feels the Commissioners should be contacted about items before they are placed on the agenda.

 

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006 Purchase Orders:

                2005-2006 Cert.Fee: 76, Quality Water Service, 31.30, Water; 75, SBC, 247.40, Phone bill; Commissary: 4, Travis Voice & Data, 2500.00, camera system repairs; EMA: 123, SBC, 61.34, Phone bill; General: 1946, Quality Water Service, 20.35, Water; 1948, Quality Water Service, 44.55, Water; 1953, Quality Water Service, 14.95, Water; 1949, City of Newkirk, 7233.30, Electric & Water Usage; 1935, Dept. of Public Safety, 224.00, Books; 1933, City of Blackwell, 1050.00, Rent; 1952, Southwest Business Products, 107.92, Supplies; 1942, Page Plus Inc., 145.60, Paging; 1954, Klumpp, Larry, 242.46, Travel; 1934, Lam Communications, 559.99, Blanket; 1945, Eastern Okla Youth Services, 973.44, Juvenile Detention; 1941, Supply First, 900.00, Janitorial; 1950, Meadows, Timothy, 12.02, Travel; 1951, Flex One, 25.00, service fee for accounts; 1944, Birch Telecom, 5.55, Phone bill; 1937, SBC, 123.95, Phone bill; 1938, SBC, 122.74, Phone bill; 1939, SBC, 122.70, Phone bill; 1940, SBC, 95.02, Phone bill; 1943, SBC, 296.68, Phone bill; 1947, SBC, 122.70, Phone bill; 1936, Reese, Tammy, 116.86, Travel;       Health: 339, Rose Ann McChristian, 53.40, Travel; 329, Midwest Computers, 188.70, Supplies; 335, Ponca City Utility Authority, 1215.69, electric bill; 337, Centerpoint Energy Arkla, 187.64, Gas bill; 332, McKesson Medical-Surgical, 78.80, Needles; 334, Falco Alarm, 90.00, Monitoring for alarm sys; 333, Allegheny Paper Shredders, 29.33, Supplies; 330, Psychological Corporation, 153.19, Supplies; 336, SBC Long Distance, 50.66, Long distance; 338, SBC, 407.07, Phone bill; 328, Prairie Print & Copy, 41.91, Blanket; 331, Medline Industries Inc., 85.42, Needles; Highway: 1603, Quality Water Service, 10.90, Water; 1604, OK Natural Gas, 260.46, Gas bill; 1596, Kelle Oil Company, 1383.60, Tires; 1587, Blackwell True Value Hardware, 46.96, Blanket; 1588, Hats Auto Supply, 246.51, Misc; 1591, Southwest Truck Parts, 497.87, Blanket; 1600, Wrights Machine Shop, 61.30, Supplies; 1598, Railroad Yard, 10006.20, Pipe; 1602, Ponca City Utility Authority, 541.37, Electric & Water Usage; 1595, Rays Used Equipment, 1320.61, Parts; 1605, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1597, T & W Tire, 1265.50, Tires; 1592, Cummins Equipment Co., 13368.56, Blanket; 1590, O Reilly Automotive Inc., 288.26, Blanket; 1593, Dig-It-Rocks LLC, 2696.28, Crusher Run; 1599, Dish Network, 15.98, Satellite service; 1589, Newkirk Auto Center, 298.30, Blanket; 1601, SBC, 92.02, Phone bill; 1594, Ambassador Hotel, 45.00, Lodging; Jail Cash Fund: 214, Quality Water Service, 91.20, Blanket; 211, Southwest Business Products, 835.98, Blanket; 216, Bob Barker Co., 267.73, Thongs; 210, Corral West, 253.17, Blanket; 213, Ben E. Keith Foods, 4419.99, Blanket; 212, Walmart Community, 657.31, Blanket; 215, Health Professionals, 11297.08, Blanket; LEPC Grant Cash Fund: 11, Daily Grind, 150.00, Lunch; Serv.Fee: 80, Applied Concepts, 109.69, Repairs; Training: 3, Braudrick Printery, 169.00, Tickets

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.  Motion carried:  Leven, aye; Wilson, aye.

 

 

 

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Approved this 10th day of April, 2006.         

      

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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