Monday, February 6, 2006

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 6, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 3, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order.  Those present were as follows: Dee Schieber, Vice-Chairman; Laile Wilson, Member; Pat Schieber, Treasurer; Everette Van Hoesen, Sheriff; Judy Barnes, Assessor; Larry Klumpp, OSU Extension Office; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Schieber and seconded by Wilson approving minutes of January 30, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman Leven to sign the Proxy Tabulator Voting Instruction Card.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Chairman Leven to sign Reimbursement for Election Board Secretary Salary for January 2006 in the amount of $3,937.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Kay County Clerk’s Monthly Report for January 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Resolution #5, 6-124, Sheriff Department, B-629-66, 2001 Ford Crown Victoria, VIN/2FAFP71W01X1156517, Mileage 150,900, surplus (sell by bid).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded Wilson to approve going out for bid to sell the following vehicle:  B-629-66, 2001 Ford Crown Victoria, VIN/2FAFP71W01X1156517, Mileage 150,900, Sheriff Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to accept the following bid:  Bid#2006-16 Lease Purchase-Caterpillar Motor Grader from Warren Cat in the amount of $115,000.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to Table the following bid:  Bid #2006-15 Sale of County Real Property Masonic Building-Lots 25 & 26, Block 39, Original Town Newkirk, County of Kay, State of Oklahoma.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to Table Grant to construct a 140’ x 12.9’ standpipe, 45,000 LF waterline, allowing new users to both systems and providing increased volume for better fire protection.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Resolution #5, 6-121 for Disposing of Equipment, Dist#1, Bush Hog Mower (sold to Cecil Koehn in the amount of $1,200.00).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to enter into agreement with Circuit Engineering District 8 on Resolution#5, 6-123, whereas, the Board of County Commissioners enter into an agreement with other counties within ACCO District 8 to help in carrying out the functions delegated by law including, but not limited to, the operation or road maintenance, construction, inspection, purchases, all services and materials provided, and management.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to accept the following Resolutions:  Res#5, 6-120,Deposit to Highway Cash Fund, State of Oklahoma-NOC-Reimbursement Engineering Fees-BIA Resurfacing Project of NOC Drive, D#3-$7,500.00; Res#5, 6-122, Deposit to Highway Cash Fund, Ponca Iron & Metal-$583.30, Sale of scrap metals, Dist#2; Res#5, 6-125, Deposit to Highway Cash Fund, BIA-$15,608.88, Principal-$15,600.00/Interest-$8.88, Autwine Bridge Project, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway Cash Fund, BIA, Dist#1-$15,608.88 to Autwine Bridge Project; Highway Cash Fund, State of Oklahoma-NOC-Reimbursement Engineering Fees-BIA Resurfacing Project of NOC Drive, D#3-$7,500.00 and Sale of Scrap Metals to Ponca Iron & Metal, D#2-$583.30 – Totaling $8083.30 to Dist#2-$583.30, Dist#3-$7,500.00; Highway Cash Fund, BIA, D#1-$15,869.81 to Ponca Tribe Complex; Preservation Fee Cash Fund, Jan. 2006 Collections-$4,360.00 to Part-time-$2,180.00 & Maintenance-$2,280.00; County Clerk Lien Fee Cash Fund, Lien Notices/Exhibits & Copy Collections for Jan. 2006-$1,453.25 to Maintenance-$727.00 & Capital Outlay-$726.25; Sheriff’s Commissary Cash Fund, Commissions December 2005-$584.54 to Capital Outlay; Sheriff’s Jail Cash Fund, Bridgeway Housing, Mental Health Transport, Bondsman reimbursement & CSSP December 05-$11,090.34 ($5000.00 to Contract Services & $6090.34 to Maintenance); Sheriff’s Service Fee Cash Fund, Firearm & Foreign Fees January 06 - $700.00 to Personal Services.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

The Employee Personnel Policy Handbook-Kay County 2003 was reviewed and will be reviewed in next Commissioners meeting to be held on February 13, 2006.

 

Sheriff Van Hoesen made mention of several jail concerns and issues and stated that he would like to have South Bend Construction Company from Tennessee come and present a power point demonstration on jails they have constructed.

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY2006 PURCHASE ORDERS:

                2005-2006 Cert.Fee: 55, Southwest Business Products, 37.70, Supplies; 56, Epperly, Lisa, 255.41, Travel; EMA: 100, Rogers Oil Co., 93.73, Blanket; General: 1553, Quality Water Service, 20.35, Water; 1554, Quality Water Service, 54.45, Water & Cooler Rent; 1549, Goodyear Store,

                148.70, Blanket; 1550, Southwest Business Products, 62.80, Supplies; 1548, Ford Refrigeration Service, 179.00, Blanket; 1552, Ford Refrigeration Service, 908.00, Repairs; 1558, Kay County, 10000.00, Tort & property insurance; 1551, Grimsleys, 412.10, Styrofoam cups; 1557, ThyssenKrupp Elevator, 306.61, Elevator Maintenance; 1555, Neopost Inc, 384.36, Postage Equip Rental; 1556, SBC, 116.60, Phone bill; 1559, U.S. Postal Service (Neopost Postage-On-Call), 6000.00, Postage; Health: 262, Pamela Payne, 104.13, Travel; 264, Rose Ann McChristian, 35.60, Travel; 263, Kim Evans, 108.14, Travel; 253, Stolhand Heating & Air, 778.00, Repairs; 254, Stolhand Heating & Air, 305.10, Repairs; 261, Erika Macy, 151.30, Travel; 258, Ponca City Utility Authority, 1226.60, electric bill; 260, June Fetters, 40.94, Travel; 255, Family Pharmacy, 34.30, Supplies; 259, SBC Long Distance, 151.51, Long distance; 257, SBC, 404.43, Phone bill; 256, National Heart,Lung & Blood Inst., 13.50, Supplies; Highway: 1261, Quality Water Service, 10.90, Water; 1260, OK Natural Gas, 208.36, Gas bill; 1263, OK Natural Gas, 730.11, Gas bill; 1264, Total Com Inc., 250.00, Dispatch service; 1256, Kelle Oil Company, 228.58, Tire and mounts; 1258, Sonny Cannon Auto Plaza, 18.50, Parts; 1246, Edwards Canvas, 119.05, Tarps; 1251, Jack Bowker Ford, 22.46, Repairs; 1259, B W Supply Co., 63.00, Parts; 1253, Ponca City Utility Authority, 655.12, Electric & Water Usage; 1244, Dub Ross Co. Inc., 382.50, Pipe; 1252, Rays Used Equipment, 99.40, Parts; 1262, Ponca City Publishing Co. Inc, 36.00, Internet

                Fee; 1243, Bruce Wooderson, 300.00, Sand; 1240, Cintas, 698.36, Blanket; 1242, Cyber-Rover, 89.70, Internet Fee; 1255, O Reilly      Automotive Inc., 215.52, Parts; 1250, Zee Medical Inc., 51.50, Medicine; 1249, Warren Power & Machinery, 1778.40, Grader Blades; 1245, Logan County Asphalt Co., 350.00, Asphalt; 1247, Logan County Asphalt Co., 610.00, Asphalt; 1248, Logan County Asphalt Co., 671.10, Asphalt; 1254, Dish Network, 15.98, Satellite service; 1265, Dish Network, 43.98, Satellite service; 1241, Newkirk Auto Center, 245.50, Blanket; 1239, Owen Auto Supply, 438.99, Blanket; 1257, SBC, 87.45, Phone bill; Jail Cash Fund: 165, Caskey Pest Control, 53.00, Pest Control; 163, Houser Hardware, 395.00, Blanket; 164, Houser Hardware, 127.50, Blanket; 162, Walmart Community, 379.49, Blanket; Reimburse: 14, Computer Mapping Co., 2600.00, Support

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 13th day of February, 2006.         

 

 

       

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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