Monday, January 9, 2006

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 9, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 6, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order. Those present were as follows: Dee Schieber, Vice-Chairman; Laile Wilson, Member; Pat Schieber, Treasurer; Everette Van Hoesen, Sheriff; Judy Barnes, Assessor; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Wilson and seconded by Schieber approving minutes of January 3, 2006. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Public comments were made by Ms. Jan Heffner from Kaw City. Topic: Grants for Rural Fire Departments.

Motion was made by Schieber and seconded by Wilson to write a new Resolution concerning full-time employee receiving overtime for the Election Board office. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson noting the following December 2005 Monthly Reports: Treasurer’s Monthly Fee Report; County Clerk; County Election Board. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation: County Clerk Lien Fee Cash Fund, Lien Notices/Exhibits & Copy Collections December 2005-$1,454.00 to Maintenance-$727.00 and Capital Outlay-$727.00; Preservation Fee Cash Fund, December 2005 Collections-$4,960.00 to Part-time-$2,480.00 and Maintenance-$2,480.00; LEPC Grant Cash Fund, Grant Funds-State of Oklahoma-Hazardous Materials Emergency Preparedness Grant-Final Payment FFY05 and First Payment FFY06-$1,400.00 to Maintenance & Operations; Treasurer’s Mortgage Certification Cash Fund, Mtg. Fees-$995.00 to Part-time; Visual Inspection Reimbursement Cash Fund, Interest on VIR Acct.-$124.79; Assessor’s Fee-$565.80 to Maintenance-$690.59. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions: Res#5, 6-106, LEPC Grant Cash Fund, State of Okla.-Dept. Emerg. Mgmt.-$400.00, Hazardous Materials Emergency Preparedness Grant Sept. 2005 Final Report for FFY05; State of Okla.-Dept. Emerg. Mgmt.-$1,000.00, Hazardous Materials Emergency Preparedness Grant Sept. 2005 First payment Report for FFY06. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson to accept bid from Cecil Koehn in the amount of $1200.00 for Bid #2005-45 Selling Used Bush Hog Mower, Dist#1. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY2006 PURCHASE ORDERS:

2005-2006 Cert.Fee: 42, Quality Water Service, 31.30, Water; 41, SBC, 90.38, Phone bill; EMA: 88, SBC, 59.26, Phone bill; 89, Arch Wireless/Metrocall, 121.82, Paging; General: 1355, Quality Water Service, 10.45, Water; 1356, Quality Water Service, 44.55, Water; 1337, Blackwell Journal Tribune, 28.02, Ad; 1341, Leach Paper Co., 123.75, Copy Paper; 1338, Tonkawa News, 15.50, Ad; 1345, Ponca City Business Systems, 158.11,

Copier Maint & Overage; 1352, Ponca City Utility Authority, 268.62, electric bill; 1348, ACCO, 85431.00, 2nd Half Payment; 1349, ACCO, 141501.00, 2nd Half Payment; 1350, Rhyne, Mary L., 178.48, Travel; 1339, Lowes Companies Inc., 92.92, Supplies; 1340, Lowes Companies Inc., 91.38, Parts; 1354, Tom E. Cusick, 1000.00, Contract Labor; 1342, SBC, 124.25, Phone bill; 1343, SBC, 118.48, Phone bill; 1347, SBC, 171.53, Phone bill; 1351, SBC, 118.50, Phone bill; 1353, SBC, 88.88, Phone bill; 1346, Neopost Inc, 384.36, Postage Equip Rental; 1344, County Clerks & Deputies Assoc., 40.00, Dues; Health: 216, Southwest Business Products, 83.94, Cartridges; 217, McDonald Electric, 1041.00, Repairs; 214, Staples, 11.98, Blanket; 218, Centerpoint Energy Arkla, 302.64, Gas bill; 215, Dickson Company, 47.00, Supplies; Highway: 1085, OK Natural Gas, 158.59, Gas bill; 1084, Total Com Inc., 250.00, Dispatch service; 1073, Kelle Oil Company, 597.86, Blanket; 1076, Kelle Oil Company, 590.18, Blanket; 1081, Kelle Oil Company, 514.16, Tires; 1083, Brandts, 76.63, Parts; 1090, Rural Water District #3, 26.52, Water; 1082, Berry Tractor & Equipment, 193.75, Parts; 1087, Ponca City Utility Authority, 578.90, electric bill; 1079, Farm Plan, 211.52, Repairs; 1074, Western Uniform Service, 457.00, Blanket; 1075, Cintas, 682.60, Blanket; 1077, Cintas, 587.99, Blanket; 1088, Advanced Door Company, 30.00, Parts; 1080, Power Plan, 425.22, Parts; 1089, Dish Network, 43.98, Satellite service; 1091, SBC, 95.35, Phone bill; 1078, Marriott Hotel, 132.00, Lodging; 1086, Lockbox, 70.01, Cell bill; Jail Cash Fund: 144, Galaxie Business, 74.64, Copier contract; 142, Lowes Companies Inc., 403.77, Blanket; 143, Copjobs, 35.00, Ad; Serv.Fee: 54, CODA, 50.00, Registration; 53, Williams Boren & Associates, 50.00, Refund of Service Fee

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 17th day of January, 2006.

___________________________

WAYNE LEVEN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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