Monday, December 12, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 12, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 9, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows:  Wayne Leven, Vice-Chairman; Dee Schieber, Member; Pat Schieber, County Treasurer; Everette Van Hoesen, Sheriff; Glenda Emerson, Court Clerk; Rog Allen, KACY Radio; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  

 

Motion was made by Schieber and seconded by Leven approving minutes of December 5, 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to approve the 2006 Holiday Schedule adding Monday, January 1, 2007, New Year’s Day to the schedule.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to approve signing Title Sheets for BIA Projects with Tonkawa Tribe.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven noting the following Monthly Reports for November 2005:  County Clerk Office; Election Board Office; Treasurer’s Office; Public Health Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to go out for bid to sell the Masonic Lodge Building (Rippit Quilt Shoppe)  114 ½ South Main, Newkirk, Oklahoma.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by  Leven and seconded by Schieber to go out for bid to purchase the FSA Building, 115 South Maple, Newkirk, Oklahoma, and surrounding lots.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven to go out for bid to sell brush hog mower, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to approve the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority Cash Fund, December 2005 Rent-DHS-$1,408.84 to Maintenance & Operations; CSSP Cash Fund-$341.90 to Contractual Services; Highway Cash Fund, BIA-$204,980.21 to Ponca Tribe White Eagle Project, Dist#1; Highway Cash Fund, BIA-$10,112.92 to Ponca Tribe White Eagle Project, Dist#1; County Clerk Lien Fee (Nov. 2005)-$1,141.00 to Maintenance-$570.50 & Capital Outlay-$570.50; Preservation Fee (Nov. 2005)-$4,425.00 to Part-time-$2,212.50 & Maintenance-$2,212.50; Visual Inspection Reimbursement Cash Fund-$1,065.29 to Maintenance; Highway Cash Fund, BIA-$100,858.71 to Autwine Bridge Project, Dist#1; Sheriff’s Commissary Cash Fund-$310.36 to Capital Outlay; Sheriff’s Jail Cash Fund-$1,918.89 to Maintenance; Sheriff’s Jail Cash Fund-$35,143.40 to Maintenance; Sheriff’s Service Fee Cash Fund-$8,203.51 to Maintenance; Sheriff’s Service Fee Cash Fund-$5,311.94 to Maintenance-$1,000.00 & Capital Outlay-$4311.94 (corrected from Agenda that read $5311.94).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven to approve the following Transfer of Appropriation:  Sheriff General Fund-Personal-$4,500.00 to Over-time.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

Motion was made by Schieber and seconded by Leven to approve the following Resolutions:  Res#5, 6-93, Highway Cash Fund, BIA-Ponca Tribe White Eagle Project-$204,980.21 (Principal-$204,877.77/Interest-$102.44); Res#5, 6-94, Highway Cash Fund, BIA-Ponca Tribe Complex-$10,112.92 (Principal-$10,000.00/Interest-$112.92); Res#5, 6-95, Public Building Authority Cash Fund, State of Oklahoma, DHS-$1,408.84, December 2005 Rent; Res#5, 6-96, CSSP Cash Fund, State of Oklahoma, DOC-$341.90 (Oct. 2005 Inv. $136.70 & Nov. 2005 Inv. $205.20); Res#5, 6-97, Highway Cash Fund, BIA-$100,858.71 (Principal-$100,833.50/Interest-$25.21).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to accept the following six month bids:  Bid#2006-1 Asphalt-Bellco Materials, Evans & Associates, Gary-Williams Eng., Logan County Asphalt, QPR, Semmaterials, LP, Wood & Sons Paving; Bid#2006-2 Bridge Materials-Bridge & Highway, K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2006-3 Lumber-Bridge & Highway, Kennety Saw Mills, Inc.; Bid#2006-4 Grader Blades-C.L. Boyd, Inc., Dub Ross Co., Inc., Warren Cat; Bid#2006-5 Concrete-Mid-Continent Concrete, Ponca City Concrete Co.; Bid#2006-6 Heavy Equipment Rental-Evans & Associates; Bid#2006-7 Road Signs-Custom Products Corp., Hall Signs, K&O Construction, Michael Todd & Co., Inc., Oklahoma Correctional; Bid#2006-8 Road Rock-Bellco Materials, Inc., Dig-It Rocks, LLC, Evans & Associates; Bid#2006-9 Culvert Pipe-K&O Construction, Railroad Yard, Inc., Sunbelt Equipment; Bid#2006-10 Office Supplies-Leach Paper Co., Midwest Computers, Southwest Business; Bid#2006-11 Janitorial Supplies-Grimsley’s Inc., Leach Paper; Bid#2006-12 Concrete (Pour & Finish)0Chitwood Construction Co.; Bid#2006-13 Routine Painting (labor only) no bid; Bid#2006-14 Road Striping-Advanced Warnings, Direct Traffic Control.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to award bid to Supply 1st Inc. on Bid#2005-44 for Janitorial Services for District Court Office in Ponca City.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

New Business [As per 1991 O.S. 25§311.A.9 – ‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]  Motion was made by Leven and seconded by Schieber to divide the reimbursement from the State on the Presidential Declared Disaster Grant (2002 Ice Storm) as follows:  Dist#1-$2,579.43; Dist#2-$6,659.09; Dist#3-$1,342.31.  Total amount received from state $10,580.82 (Ck#101729572-$7,636.94 and Ck#101729573-$2,943.88).  These two checks did not cover all of the reimbursements for the disaster related work.  The remainder of monies owed will be processed when the legislature appropriates the funds.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven to approve Payroll Claims with warrants to be released on December 22, 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 FY2005 PURCHASE ORDERS:

            2004-2005 Highway: 2873, K & R Builders Inc, 220070.46, Bridge construction.

FY2006 PURCHASE ORDERS:

            2005-2006 Cert.Fee: 36, Quality Water Service, 34.75, Water; 37, Southwest Business Products, 103.55, Supplies; EMA: 77, Houser Hardware, 27.86, Batteries; 76, Arch Wireless/Metrocall, 121.82, Paging; General: 1133, Quality Water Service, 20.35, Water; 1134, Quality Water Service, 54.45, Water; 1139, Quality Water Service, 14.95, Water; 1141, Postmaster, 126.00, box rental for year; 1132, Southwest Business Products, 79.20, Cartridges; 1125, Jack Bowker Ford, 207.00, Maintenance; 1142, Blackwell

 

Journal Tribune, 132.30, Notice to bid; 1143, Blackwell Journal Tribune, 1119.26, Publication of minutes; 1145, Secretary of State, 20.00, Notary application fee; 1131, Ponca City Business Systems, 139.47, Copier contract; 1135, Page Plus Inc., 145.60, Paging; 1122, Payroll Tax Account, 1608.63, Payroll; 1144, Central National Bank, 568.00, Free fair warrants; 1149, Rhyne, Mary L., 418.27, Travel; 1148, Klumpp, Larry, 583.32, Travel; 1137, Home National Bank, 277.00, Free fair warrants; 1146, Home National Bank, 111.00, Free fair warrants; 1150, Austin, Steve, 150.35, Travel; 1123, Bankers Credit Card Service, 220.59, Blanket; 1126, Staples, 19.98, Supplies; 1140, OSU Cooperative Extension Serv, 11065.00, Contract Labor; 1128, Dell Computer, 111.90, battery backup for comp.; 1129, West Group, 27.00, State statutes books; 1127, Lowes Companies Inc., 41.88, Parts; 1136, Neopost Inc, 395.13, Postage Equip Rental; 1130, O.M.E. Corporation, 51.45, Supplies; 1147, Allegiance Communications, 15.39, Cable Service; 1138, Otto, Chad, 326.41, Travel; 1124, Fleetcor Technologies, 4463.68, Blanket; Health: 175, Southwest Business Products, 169.00, Supplies; 181, Pamela Payne, 116.40, Travel; 183, Rose Ann McChristian, 58.20, Travel 179, Throop Lawn Care, 170.00, Lawn Care; 184, Kim Evans, 87.79, Travel; 177, Ponca City Business Systems, 61.20, Maint. agree. For copier; 176, Stolhand Heating & Air, 106.00, Repairs; 185, Erika Macy, 47.53, Travel; 182, June Fetters, 26.19, Travel; 186, Mary Koster, 38.80, Travel; 180, Pitney Bowes, 186.00, Postage Equip Rental; 178, ANCO Services, 1945.00, Janitorial; 174, West Group, 40.50, State statutes books; 172, Lowes Companies Inc., 126.96, Blanket; 188, Mary Shelton, 29.10, Travel; 189, SBC, 404.43, Phone bill; 173, A1 Tents, 1625.00, Supplies; 187, Wehunt, Amy, 25.22, Travel; Highway: 928, Quality Water Service, 10.90, Water; 919, Kelle Oil Company, 1092.62, Blanket; 927, Kelle Oil Company, 668.50, Repairs; 929, Ponca City News, 81.00, Subscription renewal; 937, Leaming Construction, 25.00, Supplies; 923, Don Caughlin, 249.00, Sand; 920, Cross Oil, 470.00, Blanket; 932, Cross Oil, 1551.88, Fuel; 931, Brandts, 218.08, CHAIN SAW; 930, OCT Equipment, 372.94, Parts; 914, Blackwell Auto Parts, 125.98, Blanket; 936, Rural Water District #3, 34.20, Water; 913, NAPA, 983.55, Blanket; 921, Evans & Associates, 204877.77, Road project; 940, Brawley Engineering, 2000.00, Engineering; 938, Turner Radiator & Air Cond., 44.00, Repairs; 939, Kay County, 2852.93, Tort & property insurance; 911, Total Comm Inc., 55.41, Blanket; 924, McDonald Electric, 16760.00, Lights; 926, Cummins Equipment Co., 1380.33, Parts; 916, Western Uniform Service, 457.00, Blanket; 917, Cintas, 698.36, Blanket; 935, Cellplus Networks LLC, 250.00, Dispatch service; 912, Lowes Companies Inc., 188.85, Blanket; 925, Dig-It-Rocks LLC, 2401.14, Crusher Run; 933, Dig-It-Rocks LLC, 2411.35, Crusher Run; 915, Cintas, 813.76, Blanket; 941, Schieber, Dee, 158.11, Travel; 934, Dish Network, 43.98, Satellite service; 922, Bkl Incorporated, 10000.00, Engineering; 918, Certified Laboratories, 870.00, Blanket; 910, Lampton Welding, 370.34, Blanket; Jail Cash Fund: 117, Take Ten Tire, 942.05, Blanket; 120, Goodyear Store, 396.70, Blanket; 121, Galaxie Business, 276.00, Maint. On copier; 119, Ben E. Keith Foods, 4454.93, Blanket; 118, Sysco Foods of Oklahoma, 3824.81, Blanket; 122, Correctional Healthcare Mgmt., 10000.00, Medical; Reimburse: 12, SHI, 327.00, Software; Serv.Fee: 47, G & M Collision Center, 9013.14, Repairs.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Schieber to adjourn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

 

**************************************

 

 

 

 

 

 

 

 

 

Approved this 19th day of December, 2005.

 

 

 

           

                            ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

****************************************