Monday, November 7, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 7, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 4, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows: Wayne Leven, Vice-Chairman; Dee Schieber, Member; Will Clark, Assistant District Attorney; Rog Allen, KACY Radio; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  

 

Motion was made by Schieber and seconded by Leven approving minutes of October 31, 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Schieber and seconded by
Wilson approving Special Meeting minutes (with correction) held on November 3, 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber canceling janitorial service for the Ponca City Court Clerk’s office.  Judge Boyd will submit a contract stating there will be a 30 day notice of the cancellation.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Public comments were made by Orva Rothgeb; the topic was recycling.

 

Motion was made by Wilson and seconded by Schieber to accept Application for Permit Line Installation on County Right-of-Way, Dist#3 for the installation of Rural Water Meter located NW1/4 Sec. 9 27N 2W, NE1/4 Sec. 8 27N 2W.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on awarding bids for the work listed:  BIA Project No. B0705030, Bridge and approaches over Bitter Creek, 5.0 miles east and 1.0 mile north of the Jct. of I-35 and US177 (Bridge Location No. 36e0040n3220006/NBI No. 06366/CN-19). 

 

Motion was made by Schieber and seconded by Leven to go out for bid on atrium doors (double doors), Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber, with approval of Assistant District Attorney, Will Clark, on Cooperative Extension Services Agreement between the Oklahoma State University Action for and on behalf of its Cooperative Extension Service and The United States Department of Agriculture and The Board of County Commissioners of Kay County.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven to note the Requisitioning Officer (Glenda Emerson, Pamela Burkhalter, Lila Logan) Receiving Agent (Raven CallsHim, Jamie Johnston) Inventory Clerk (Raven CallsHim, Pamela Burkhalter, Lila Logan, Glenda Emerson) for the Court Clerks Office.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Appointment of Deputy pertaining to the office of Court Clerk appointing Pamela Burkhalter as First Deputy.

 

Motion was made by Leven and seconded by Schieber noting the following Monthly Reports for October 2005:  County Clerk’s; County Election Board.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

Blanket motion was made by Leven and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Treasurer’s Mortgage Certification Cash Fund, Mtg. Fees-$1,000.00 to Maintenance; Visual Inspection Reimbursement Cash Fund-$662.39 to Maintenance; County Clerk Lien Fee Cash Fund, Exh. & Copy Collections Oct. 2005-$1,423.25 to Maintenance-$711.63, Capital Outlay-$711.62; Preservation Fee Cash Fund, Oct. 2005 Collections-$5,165.00 to Part-time-$2,582.50, Maintenance-$2,582.50; Emergency Management Agency Cash Fund, Final Appropriation for FY2005-06 from General Fund-$13,621.30 to Personal Services-$13,121.30, Travel-$500.00; Child Abuse Prevention Cash Fund, Jury Donations-$176.63 to Maintenance & Operations.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven approving the following Transfer of Appropriations:  General Government (Maintenance & Operation)-$298.30 to Audit Expense.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Resolutions:  Res#5,6-82, Deposit to Emergency Management Agency Cash Fund, County of Kay-$13,621.30 (Final Appropriation from General Fund, FY2005-06);  Res#5,6-83, Deposit to Highway Cash Fund, Dixie Surplus Machinery-$22,678.00, Sale of Caterpillar Motor Grader, Dist#2; Res#5,6-84, Deposit to Child Abuse Prevention Cash Fund, Court Unappropriated Trust Fund-$78.80, $34.55, $23.88, $39.40, Jury Donations; Res#5, 6-85, Deposit to Community Service Sentencing Program (CSSP) Cash Fund, State of Oklahoma-$328.50 Reimbursement for Sept. 2005 Services.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to receive early payroll for all employees during the months of November and December 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven approving Maintenance & Operations Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY2005 PURCHASE ORDERS:

                2004-2005 Highway: 2872, K & R Builders Inc, 126393.86, Bridge construction;

FY2006 PURCHASE ORDERS:

                2005-2006 Cert.Fee: 29, Quality Water Service, 36.75, Water; EMA: 61, Rogers Oil Co., 130.57, Blanket; 62, Metrocall, 121.82, Paging; General: 865, Quality Water Service, 59.40, Water; 866, Quality Water Service, 26.80, Water; 859, Goodyear Store, 20.87, Blanket; 868, Southwest Business Products, 141.80, Supplies; 860, Jack Bowker Ford, 767.45, Blanket; 861, Crossroads Motel, 42.00, Lodging; 862, Crossroads Motel, 35.00, Lodging For CODA Mtg; 864, Leach Paper Co., 99.00, Copy Paper; 858, Rogers Oil Co., 170.78, Blanket; 875, Houser Hardware, 8.58, Batteries; 874, Ponca City Business Systems, 162.45, Copier Maint & Overage; 869, ThyssenKrupp Elevator, 281.03, Elevator Maintenance; 863, Network Solutions, 437.50, Network Repairs; 867, American Telephone Inc., 118.00, Repairs; 870, Neopost Inc, 384.36, Postage Equip Rental; 871, Neopost Inc, 384.36, Postage Equip Rental; 857, United Linen, 95.41, Blanket; 873, Reese, Tammy, 18.91, Travel; 872, Harp, Barbara, 224.17, Travel; Health: 121, Southwest Business Products, 420.41, Calendars & Appt. Books; 122, Southwest Business Products, 279.60, Badge; 124, Oklahoma State Dept of Health, 42967.77, Payroll; 135, Rose Ann McChristian, 181.49, Travel; 126, Throop Lawn Care, 340.00, Lawn Care; 131, Kim Evans, 112.52, Travel; 125, Ponca City Business Systems, 56.53, Maint. agree. for copier; 132, Erika Macy, 135.80, Travel; 136, June Fetters, 34.92, Travel; 130, Mary Koster, 38.80, Travel; 128, Centerpoint Energy Arkla, 26.48, Gas bill; 133, Lori Kelley, 134.93, Travel; 123, ANCO Services, 1945.00, Janitorial; 120, McKesson Medical-Surgical, 25.62, COTTON BALLS; 137,

                Mary Shelton, 31.53, Travel; 129, SBC, 402.93, Phone bill; 119, Supreme Medical Fulfillment Systems, 30.80, BANDAIDS; 127, Richards, Ron, 180.00, Security; 134, Wehunt, Amy, 164.03, Travel; Highway: 682, Quality Water Service, 10.90, Water; 678, OK Natural Gas, 31.93, Gas bill; 686, OK Natural Gas, 44.08, Gas bill; 664, Kelle Oil Company, 2333.68, Tires; 660, Cross Oil, 690.00, Blanket; 681, Cross Oil, 8437.50, Diesel; 680, Brandts, 311.90, Supplies; 683, Brandts, 15.48, Oil; 687, Brandts, 91.99, Parts; 657, Hats Auto Supply, 247.73, Blanket; 656, Southwest

 

Truck Parts, 499.78, Blanket; 667, Sunbelt Equipment & Supply, 1796.64, H-Beams; 679, Blackwell Equipment, 127.69, Parts; 662, Zacks Small Engine Service, 15.00, Repairs; 661,

Evans & Associates, 186369.80, Paving; 668, Brawley Engineering, 38750.00, Resurfacing; 672, Pioneer Fire And Safety, 55.80, Recharge Extinguishers; 659, Pioneer Hydraulics, 899.72, Blanket; 676, Ponca City Utility Authority, 527.61, electric bill; 666, Farm Plan, 39.31, Repairs; 669, Dell Computer, 157.98, Ink Cartridges; 673, Zee Medical Inc., 70.95, Re-stock first aid kits; 685, Cellplus Networks LLC, 250.00, Dispatch service; 675, Warren Power & Machinery, 1672.80, Grader Blades; 658, Cintas, 591.49, Blanket; 665, Power Plan, 138.79, Filters; 670, Power Plan, 374.07, Repairs For JD Grader; 671, Power Plan, 192.62, Repairs For JD Grader; 674, Power Plan, 116.78, Repairs; 688, Schieber, Dee, 224.56, Travel; 677, Dish Network, 15.98, Satellite service; 684, Dish Network, 43.98, Satellite service; 663, Bkl Incorporated, 60500.00,  Engineering; Jail Cash Fund: 94, Quality Water Service, 106.05, Blanket;  LEPC Grant Cash

                Fund: 7, SODEXHO Inc And Affiliates, 124.88, Lunch; Preservation Fee: 6, Kellpro Computer, 4156.20, Equipment.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Schieber to adjourn.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 14th day of November, 2005.

       

 

 

 

                                     ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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