Monday, July 11, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 a.m. o’clock a.m. on Monday, July 11, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 8, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows: Laile Wilson, Chairman; Wayne Leven, Vice-Chairman; Dee Schieber, Member;  Pat Schieber, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Judy Barnes, Kay County Assessor; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp & Chad Otto, OSU Extension Office; Rog Allen, KACY Radio; Dennis Bonewell, Emergency Management; MaryBeth Glass; Piccola Hudsonpillar; Gloria Williams; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Leven and seconded by Schieber approving minutes of July 2, 2005 and July 5, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve Emergency Operation Plan presented by Dennis Bonewell.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to accept the proposal from Caskey Pest Control for Termite Control on the Masonic Temple building owned by Kay County and located at 114 S. Main, Newkirk for the sum of $2500.00, with a one year guarantee.   Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Detention Services Agreement between Sequoyah Enterprises and the Kay County Board of County Commissioners.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS – Wildlife Services Oklahoma Department of Agriculture, Food & Forestry and Kay County Board of County Commissioners with 1/2 ($1200.00) being paid out of General Government and the other $1200.00 being split evenly ($400.00 each) out of each Highway Account. Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving Contract with Eastern Oklahoma Youth Services, Inc for Services at Pittsburg County Regional Juvenile Detertion Center and Kay County and also Eastern Oklahoma Youth Services, Inc for Services at Woodward County Regional Juvenile Detention Center and Kay County and Contract Addendums for both contracts. Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber authorizing Chairman to sign Community Service Sentencing Program (CSSP) reimbursement for services for May 2005 in the amount of $250.00.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Wilson and seconded by Leven acknowledging Oklahoma Department of Transportation that Kay County carries All Risk Physical Damage Insurance on all  equipment and road machinery purchased through the County Road Machinery and Equipment Revolving Fund.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Wilson and seconded by Leven Approving Resolution #5, 6-17 -County Road Machinery and Equipment Revolving Fund Lease Renewal.   Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Schieber and seconded by Leven approving the following personnel to be authorized as Requisition, Receiving & Inventory Officers for FY2005-06 in the following departments:  Kay County District Attorney-Requisitioning Officer(s)-Mark L. Gibson, William Clark, Receiving Agent-Loree Bechtold, Inventory Clerk(s)-Lynn Evans, Carla Duroy, Kay County Sheriff, Sheriff’s Jail Fund, Sheriff’s Service Fee, Sheriff’s Training Fund-Requisitioning Officer(s)-Everett Van Hoesen, Scott Pemberton, Donna Springer, Receiving Agent(s)-Jennifer Fildes, Barbara Harp, Inventory Clerk(s)-Scott Pemberton, Donna Springer, Sheriff’s Grant Fund-Requisitioning Officer(s)-Everette Van Hoesen, Buddy Thomas, Receiving Agent-Donna Springer, Inventory Clerk-Scott Pemberton. Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Schieber and seconded by Leven approving the following Resolutions-#5,6-10-Deposit to the Emergency Management Cash Fund-$100.00; #5,6-11-Deposit to the Highway Cash Fund (Sale of Scrap-Dist#1)-$608.40; #5,6-12-Disposing of Equipment-Court Clerk-Three Epson Printers (not repairable); #5,6-13-Deposit to Child Abuse Prevention Cash Fund-$385.80; #5,6-14-Deposit to Open Dump Reward Cash Fund-$75.00.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Board acknowledged receipt of the following Monthly Reports for June 2005-Treasurer’s; Health Department’s; Kay County Clerk’s & Election Board’s.

 

Board acknowledged receipt of the Kellpro Software Licensing Agreements for Kay County Clerk in the amount of $6085.00 and Kay County District#2 in the amount of $600.00.

           

Motion was made by Leven and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation-Preservation Fee June 2005 collections-$2500.00 to Personal Services-$1400.00 to Travel, $1545.00 to Capital Outlay; County Clerk Lien Fee June 2005 collections-$718.50 to Personal Services, $718.50 to Capital Outlay; Treasurer’s Mortgage Certification-$1140.00 to Maintenance & Operations; Highway Lapsed Balances FY 2002/2003 District#1 Major Projects-$3404.78 to H3101-20 Maintenance & Operation.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution#5, 6-15 as amended on 5 Year County Sales Tax.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Wilson approving Election Proclamation as amended.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving Payroll Claims to be distributed July 28, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven approving the Blanket Purchase Orders:  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving the following purchase orders/claims for payment:  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

FY2005 PURCHASE ORDERS:   

2004-2005 General: 3086, OSU Admin. Service, 67.55, Envelopes; 3088, OSU Admin. Service, 131.50, Letterhead; 3085, Newkirk Herald Journal, 32.80, Ad; 3089, CDW-G Inc., 97.99, Printer; 3087, Otto, Chad, 128.23, Travel;  Highway: 2847, Kelle Oil Company, 145.01, Blanket; 2850, David Rence, 228.00, Sand (Native Material); 2842, Blackwell Auto Parts, 102.15, Blanket; 2849, Jon Webb Estate, 249.00, Shale; 2848, Roger or Mabel Smethers, 249.00, Shale; 2844, Blackwell Equipment, 239.14, Blanket; 2846, Western Uniform Service, 460.28, Blanket; 2845, O Reilly Automotive Inc., 228.75, Blanket; 2843, Owen Auto Supply, 463.18, Blanket.

 

FY2006 PURCHASE ORDERS:

2005-2006 General: 7, Postmaster, 126.00, Rent; 10, Kay Office Equipment, 80.60, Copier service; 6, NODA, 1000.00, Membership dues; 2, Co. Officers & Deputies Assn., 627.00, Membership dues; 11, Kellpro Computer, 4085.00, Annual Licensing; 12, Kellpro Computer, 2000.00, Annual Licensing; 9, Oklahoma Tax Commission, 264.00, Registration; 8, USPS Disbursing Officer, 2250.00, Rent; 1, ThyssenKrupp Elevator, 281.03, Elevator Maintenance; 3, Burnett, Jason A., 1530.00, Safe Room Rebate; 4, Hall, Mary A., 1496.25, Safe Room Rebate; 5, Ratliff, William D., 2000.00, Safe Room Rebate; Highway: 5, Postmaster, 37.00, Stamps; 1, Rural Water District #3, 36.80, Water Bill; 4, Kellpro Computer, 600.00, Licensing & Support;        3, ACCO, 50.00, Registration; 2, Ponca City Publishing Co. Inc, 59.85, Internet Fee;

 

New Business [As per 1991 O.S. 25§311.A.9 – ‘New Business,’ as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]  Motion was made by Leven and seconded by Schieber to approve Worker’s Compensation Option#2 ($283,002.00) with Association of County Commissioners of Oklahoma Self Insurance Fund.   Motion carried:  Wilson, aye; Leven, aye; Schieber, aye

 

There being no other business, motion was made by Schieber and seconded by Leven to adjourn.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye

 

 

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Approved this 18th day of July, 2005.

                                              ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

            DEE SCHIEBER, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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