Monday, June 20, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 20, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 17, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows: Laile Wilson, Chairman; Wayne Leven, Vice-Chairman; Dee Schieber, Member; Will Clark, Kay County Assistant District Attorney;  Pat Schieber, Kay County Treasurer; Glenda Emerson; Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Judy Barnes, Kay County Assessor; Carol Kellum, Kay County Election Board; Chad Otto & Larry Klumpp, OSU Extension Office; Rog Allen, KACYFM Radio; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Schieber and seconded by Leven approving minutes of June 13, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Chairman Wilson to sign OJA Claim in the amount of $393.03.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to pay increase in salary for County Election Board Secretary.  The State Election Board has reappointed the Secretary to a new two-year term beginning May 1, 2005 and ending April 30, 2007. This increase is based upon number of active registered voters in said county and will be a monthly increase of $233.34.  This raise is retroactive to May 1, 2005.  The Secretary must be paid from county funds on a monthly basis and will be reimbursed by the state.

The Secretary will be paid $466.68 for May & June, 2005 from the General Government Travel account.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to sign agreement purchasing natural gas from Clear Water Corporation.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Chairman Wilson to sign agreement for Long Distance Services Only.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

The Board of County Commissioners acknowledged the following Court Clerk’s Monthly Reports for May 2005:  Blackwell Division, Exhibit A; Newkirk Division, Exhibit B; Ponca City Division, Exhibit C.

 

Motion was made by Schieber and seconded by Leven approving Chairman Wilson to Agreement between the Board of County Commissioners and Cherokee Strip Credit Union.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to table action on proposal to Kay County Home Finance Authority from Kimberlye R. Mayer, Certified Public Accountant.  To be discussed Monday, June 27, 2005 at 9:15 a.m. with the Kay County Home Finance Authority Board.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving the following contracts/agreements:  Texas County Juvenile Detention Center; Oklahoma Juvenile Justice Services, Inc.; Detention Services Agreement By and Between Sac and Fox Nation.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to table action on Property & Liability Proposal designed for Kay County.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Transfer of Appropriations: Sheriff General, Personal-$3018.76, Travel-$2775.83, Maintenance-$4031.26 to Part-time-$1138.92, Over-time-$8686.93, Total transferred $9825.85;

Sheriff Service Fee, Capital Outlay-$2900.00 to Personal.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Resolutions:  Res#4,5-202 to deposit to Emergency Management Agency Cash Fund , State of Oklahoma-$4031.75 (expenses for January-March 2005; Res#4,5-203 to deposit to Emergency Management Agency Cash Fund, State of Oklahoma-$50.00, Administration Fees Dennis McCeary & Everett Rinehart; Res#4, 5-205 to deposit to LEPC Grant, State of Okla. $2449.82 (Operational funds).  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Schieber and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway Cash Fund, Apportionment from State-$252,456.69 to Personal Services-$161,345.80, Personal Services Saved-$17,000.00, Travel-$400.00, Maintenance-$40,268.69, Lease Purchase-$30,242.20, Lease Purchase Saved-$3,200.00; Emergency Management Agency Cash Fund, Misc. Rec.#999 & #005-$4,081.75 to Personal Services-$4031.75, Safe Room Reimbursements-$50.00; Sheriff’s Commissary Cash Fund, Commissary Commission 5-17-05-$469.99 to Capital Outlay; Sheriff’s Training Fee Cash Fund, Braman Chamber of Commerce (donation)-$540.00, Ponca AMBUC (donation)-$550.00 to Donations-$1090.00; Sheriff’s Service Fee Cash Fund, Property resale 5-18-05-$20.00 to Maintenance; Sheriff’s Service Fee Cash Fund, Service Fees for June 2005-$7193.18 to Personal-$4,000.00 & Maintenance-$3,193.18; Sheriff’s Jail Cash Fund, Bondsman Reimbursement-$712.48, DOC Sanction-$480.00, Housing Bridgeway-$899.25 to Maintenance-$2091.73; Sheriff’s Jail Cash Fund, Inmate phone comm.-$3,234,73, Sent inmates @24 a day-$7,320.00, Juvenile Transports-$3,123,45, Newkirk Jail Bond Fee-$800.13, Newkirk Incarceration Fees-$6,218.40, Housing Alpha II-$1,451.75, Ponca Jail Bond Fees-$25.00 to Maintenance-$22,173.46.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to accept lowest bid on Bid#2005-35 Autwine Bridge Over Chikaskia River from K & R Builders, Inc. in the amount of $728,824.29.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to table Bid#2005-40 Spacesaver Storage/Filing Systems.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to accept bid on Bid #2005-39 Election Ballots FY 05/06 from Mid-West Printing Co.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve Payroll Claims with warrants to be released on June 29, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven approving the following purchase orders/claims for payment:  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

FY2005 PURCHASE ORDERS:

                2004-2005 Cert.Fee: 95, Southwest Business Products, 14.00, Supplies; CSSP: 11, Tom E. Cusick, 1000.00, Contract Labor; EMA: 158, Staples, 38.23, Ethernet port; General: 2906, Hughes Lumber, 55.29, Lumber; 2907, Galaxie Business, 268.78, Copier contract; 2897, Southwest Business Products, 944.07, Supplies; 2896, Merrifield Office Supply, 709.50, Laser Check Forms; 2892, Houser Hardware, 153.27, Blanket; 2902, Houser Hardware, 56.85, Paint; 2901, Newkirk Herald Journal, 71.82, Publish Notice To Bidders; 2905, Midwest Computers, 71.00, Cable for internet; 2910, Cleveland Co. Reg. Juv. Det., 1378.26, Juvenile Detention; 2893, Staples, 279.98, Blanket; 2899, Staples, 3.49, Supplies; 2909, Sac & Fox Juvenile Detention, 527.93, Juvenile Detention; 2898, Corporate Express, 433.16, Supplies; 2900, Meadows, Timothy, 497.00, Repairs; 2895, OSU/CLGT, 40.00, Registration; 2894, Days Inn, 108.00,

 

 

 

Lodging; 2908, Western Plains Youth & Family, 1553.72, Juvenile Detention; 2891, United Linen, 94.20, Blanket; 2903, MCCEARY, DENNIS L, 1500.00, Safe Room Rebate; 2904, RINEHART, EVERETT, 2000.00, Safe Room Rebate; Health: 411, City of Blackwell, 429.76, electric bill; 414, OK Natural Gas, 65.31, Gas bill; 400, Kwik-Kopy Printing #517, 16.99, Blanket; 408, Deneise Miner, 520.58, Travel; 409, Carol Rickards, 187.50, Nursing; 413, Throop Lawn Care, 170.00, Lawn Care; 401,    Staples, 127.85, Blanket; 403, Staples, 82.27, Supplies; 404, Staples, 199.98, CHAIRS; 405, Staples, 73.17, Supplies; 399, Walmart Community BRC, 21.72, Blanket; 417, Commercial Federal Bank, 7960.13, Loan Payment; 410, Language Line Services, 50.00, Language Line Service; 407, C & J Mowing, 60.00, Lawn Care; 415, SBC Long Distance, 266.17, Long distance; 412, SBC, 178.88, Phone bill; 406, Debra Ramsey, 61.29, Therapy services; 416, Lockbox, 43.30, Cell phone bill; 402, Oklahoma Safe Kids Coalition, 20.00, Registration;

                Highway: 2645, Kelle Oil Company, 914.79, Blanket; 2651, Cross Oil, 5940.43, Fuel; 2648, Brandts, 492.00, Tires; 2661, Blackwell Equipment, 742.40, Bulk oil for shop; 2655, Langston Enterprises, 68.98, Blower Air cleaner; 2660, American Telephone, 75.00, Phone line repair; 2659, Pioneer Hydraulics, 30.36, Adapters; 2662, Pioneer Hydraulics, 27.20, Hose Assembly; 2657, Farm Plan, 21.16, Oil; 2654, Wandas Upholstery, 45.00, Tarps; 2664, Centerpoint Energy Arkla, 65.39, Gas bill; 2652, G.W. Van Keppel Co., 933.02, Glass replacement; 2658, Dig-It-Rocks LLC, 2330.61, Crusher Run; 2663, Kay Electric Cooperative, 306.67, electric bill; 2656, Warren Cat, 1224.00, Grader Blades; 2653, Power Plan, 2140.00, Bucket Cylinder Shaft & Seal Kit; 2644, Jack Harris Furniture & Tire, 12.50, Blanket; 2650, Hall Signs, 308.52, Signs; 2646, Dons Auto & Tire Repair, 147.50, Blanket; 2647, K & R Builders Inc, 30242.48, Bridge construction; 2649, Design Works, 160.00, Signs; Jail Cash Fund: 301, Dept. of Public Safety, 350.00, OLETS User Fee; 302, Craig Co. Detention Center, 93.55, Juvenile Detention; 292, Four State Maintenance, 915.48, Blanket; 305, Bensley, Patricia, 324.00, Juvenile Transp.; 303, OK Juvenile Justice SVCS, 93.55, Juvenile Detention; 295, Keeler Roto-Rooter Service, 65.00, Blanket; 304, Eastern Okla Youth Services, 1970.05, Juvenile Detention; 294, Ben E. Keith Foods, 3388.35, Blanket; 296, Sysco Foods of Oklahoma, 3364.93, Blanket; 291, Scott Hammack D.D.S., 1470.00, Blanket; 293, Lowes Companies Inc., 138.49, Blanket; 297, Correctional Healthcare Mgmt., 8858.00, Blanket; 299, Security Transport Services, 912.95, Transport Prisoner; 300, Hobart Corporation, 1605.70, dishwasher repairs; 306, Bensley, James L., 2658.14, Juvenile Transp.; 298, Imperial Systems Inc., 152.50, Parts; PBA: 31, David & Lisa O'Neal, 635.00, Blanket; Serv.Fee: 171, Law Enforcement System Inc., 255.00, Supplies.

 

The following resale claims were noted:  None

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Public comments were made by David & Brenda Kelly.

 

New Business [As per 1991 O.S. 25§311.A.9 – ‘New Business,’ as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]  Stan Ralstin, Extension Rural Development Specialist, O.S.U.,  presented a Sales Tax Summary.

 

There being no other business, motion was made by Leven and seconded by Schieber to adjourn.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye

 

 

 

 

 

 

 

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Approved this 27th day of June, 2005.

 

 

 

                                              ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

            DEE SCHIEBER, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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