June 6, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 6, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 3, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows: Laile Wilson, Chairman; Wayne Leven, Vice-Chairman; Dee Schieber, Member; Everette Van Hoesen, Kay County Sheriff; Judy Barnes, Kay County Assessor; Carol Kellum, Election Board; Rog Allen, KACYFM Radio; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Schieber and seconded by Leven approving minutes of May 31, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve employee’s paying 3.5% and County paying 11.5% on the Employee & Employer Retirement Contribution Rates (OPERS Code P) effective July 1, 2005, for the Fiscal Year 2006.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to implement Direct Deposit with Eastman National Bank (optional for employees) unless expense for the County would exceed $500.00.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve Agreement between Kay County and Bureau of Indian Affairs (BIA) to build Scott Low Water Bridge located NS317-0 & EW07-3, Dist#3.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Resolution asking Oklahoma Department of Transportation (ODOT) to use Bridge & Road (BR) funds for engineering fees on Scott Low Water Bridge Project, Dist#3.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Leven and seconded by Schieber to approve signing Programming Resolutions on the following bridges: 36n317e0070003, CN185-Dist#3;

36e0110n3310004, CN57A-Dist#2; 36e0090n3200009, CN37-Dist#2; 36e0090n3310000, CN42-Dist#2.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to accept bid from Christopher A. &/or Judith M. Sattre in the amount of $1.00 on Commissioner’s Land Sale, Lot 028 Block 006 Bungalow Hts-Ponca City.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

The Board of County Commissioners acknowledged the Sheriff’s Report for Board of County Prisoners, February 2005.

 

Motion was made by Leven and seconded by Schieber to table the following Six Month Bids Opened until June 13, 2005 for bids to be tabulated and studied: Bid#2005-21, Asphalt; Bid#2005-22, Bridge Materials; Bid#2005-23, Lumber; Bid#2005-24, Grader Blades; Bid#2005-25, Concrete; Bid#2005-26, Heavy Equipment Rental; Bid#2005-27, Road Signs; Bid#2005-28, Road Rock; Bid#2005-29, Culvert Pipe; Bid#2005-30, Office Supplies; Bid#2005-31, Janitorial Supplies; Bid#2005-32, Concrete Pour & Finish; Bid#2005-33, Routine Painting (labor only); Bid#2005-34, Road Striping (traffic marking).  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to accept bid from Grace Quality Used Cars, Inc. in the amount of $2765.00 on Bid#2005-37, Sheriff’s 2001 Ford Crown Victoria.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to accept bid from Anco Services, Inc. for Janitorial Services Kay County Health, Ponca City location-$1510.00 per month;

Blackwell location-$435.00 per month.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve going out for bid for Space Saver Storage (filing system) for the Court Clerk.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Leven and seconded by Schieber to approve the following Cash Fund Estimate of Needs and Request for Appropriation: County Improvement Cash Fund, Interest April 2005-$13.43 to Capital Outlay; Public Buildings Authority Cash Fund, May 2005 Rent-DHS-$1,408.84 to Maintenance & Operations; Public Buildings Authority-Health Cash Fund, Interest March 2005-$1,592.85 to Health Land Purchase; LEPC Grant Cash Fund, Grant Funds-$1,666.00 to Maintenance & Operations; Emergency Management Agency Cash Fund, Refund Wireless Operating-$12.00 to Maintenance & Operations; Safe Room Admin. Fees-$50.00 to Safe Room Reimbursements, Total $62.00; County Clerk Lien Fee Cash Fund, Copies & Notices April 2005-$1,261.00 to Travel; County Clerk Lien Fee Cash Fund, Copies & Notices May 2005-$1,637.00 to Travel; County Clerk Preservation Fee Cash Fund, Preservation Fees April 2005-$4,685.00 to Personal Services-$2,350.00, Part-Time-$1,167.50, Maintenance & Operations-$1,167.50; County Clerk Preservation Fee Cash Fund, Preservation Fees May 2005-$4,925.00 to Personal Services-$2,500.00, Part-Time-$1,212.50, Maintenance & Operations-$1,212.50.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve the following Transfer of Appropriation:  Highway Fund, Maintenance & Operations-$946.25 to Kaw Tribe Project, Dist#1.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

The Board of County Commissioners acknowledged the County Clerk’s Monthly May 2005 Report.

 

Chad Otto with the Kay County OSU Extension Office talked about the noxious weed, Musk Thistle, and the fact there are no provisions to control this weed.

 

Motion was made by Leven and seconded by Schieber to approve Resolution #4,5-197 to Dispose of Equipment, Assessor’s Office, 10-Ten Key Calculators and three chairs.

Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven approving Payroll Claims with warrants to be released on June 14 and June 29, 2005.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven approving the following purchase orders/claims for payment:  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

FY2005 PURCHASE ORDERS:

                2004-2005 Cert.Fee: 94, Quality Water Service, 72.00, Water; 92, OSU/CLGT, 40.00, Registration; 93, SBC, 83.63, Phone bill; EMA: 155, Rogers Oil Co., 84.09, Blanket; 156, Metrocall, 121.61, Paging; 157, SBC, 55.75, Phone bill; General: 2840, Quality Water Service, 58.50, Water; 2841, Quality Water Service, 15.00, Water; 2827, Ponca City News, 44.24, Publication; 2831, Ponca City News, 207.63, Publication; 2825, Pitney Bowes, 96.94, Supplies; 2821, Goodyear Store, 547.05, Blanket; 2833, Galaxie Business, 264.89, Copier contract; 2819, Jack Bowker Ford, 499.47, Blanket; 2820, Crossroads Motel, 84.00, Lodging; 2826, Brandts, 71.97, Supplies; 2822, Rogers Oil Co., 103.58, Blanket; 2828, Newkirk Herald Journal, 786.38, Publication; 2829, Newkirk Herald Journal, 300.52, Publication; 2830, Ponca City Business Systems, 156.22, Copier contract; 2823, FKM Copier Products, 49.66, Cartridges; 2832, ThyssenKrupp Elevator, 281.03, Elevator Maintenance; 2817, Newkirk Auto Center, 53.73, Blanket; 2834, SBC, 83.62, Phone bill; 2835, SBC, 112.92, Phone bill; 2836, SBC, 111.51, Phone bill; 2838, SBC, 255.57, Phone bill; 2843, SBC, 270.46, Phone bill; 2837, Cary, Joe R., 81.00, Travel; 2818, OK Correctional Industries, 3339.89, Furniture; 2839, SBC, 111.51, Phone bill; 2842, Otto, Chad, 275.40, Travel; 2824, Arrow Magnolia International, 131.25, Supplies;

                Health: 395, Southwest Business Products, 62.91, Supplies; 396, Southwest Business Products, 227.94, Supplies; 397, Centerpoint Energy Arkla, 51.11, Gas bill; 398, SBC, 393.86, Phone bill;

                Highway: 2574, Quality Water Service, 23.00, Water; 2567, Kelle Oil Company, 2210.94, Tires; 2572, OK Natural Gas, 34.38, Gas bill; 2570, Cross Oil, 9817.06, Fuel; 2571, Cross Oil, 6883.66, Fuel; 2562, Cross Oil, 1600.00, Diesel; 2563, Southwest Truck Parts, 499.63, Blanket; 2557, Parker Pest Control, 118.00, Inspections; 2560, Blackwell Coop, 125.00, Herbicide; 2568, Ponca City Utility Authority, 384.53, electric bill; 2566, Farm Plan, 21.72, Parts; 2558, Central Detroit Diesel, 345.63, Repairs; 2556, Merz Brothers, 400.00, Blanket; 2564, Cintas, 162.96, Blanket; 2576, Cellplus Networks LLC, 250.00, Dispatch service; 2569, Dish Network, 15.98, Satellite service; 2575, Dish Network, 43.98, Satellite service; 2561, Filter Care Of Missouri, 90.45, Filters; 2559, Dons Auto & Tire Repair, 119.00, Blanket; 2573, Reese, Tammy, 16.14, Reimbursement; 2565, Bumper To Bumper Of Ark City, 16.83, Repairs; Jail Cash Fund: 285, Galaxie Business, 58.94, Copier Maint & Overage; 284, Walmart Community, 462.71, Blanket;  PBA: 30, Caskey Pest Control, 42.00, Blanket.

 

The following resale claims were noted:  None

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9 – ‘New Business,’ as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]  Mr. Stan Ralstin, O.S.U., Extension Rural Development Specialist, Enid, was here to brief the Commissioners concerning a County Sales Tax.

 

There being no other business, motion was made by Schieber and seconded by Leven to adjourn.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye

 

 

 

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Approved this 13th day of June, 2005.

 

 

 

                                              ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

            DEE SCHIEBER, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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