Monday, April 4, 2005

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 4, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 1, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Wilson called the meeting to order.  Those present were as follows: Laile Wilson, Chairman; Wayne Leven, Vice-Chairman; Dee Schieber, Member; Everette Van Hoesen, Kay County Sheriff;  Deputy Christy Kennedy, Treasurer’s office; Judy Barnes, County Assessor; Carol Kellum, Election Board Secretary; Glenda Emerson, Court Clerk; Deputy Raven CallsHim, Court Clerk’s office; Deputy Steve Austin, County Clerk’s office; Rog Allen, KACYFM Radio; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Schieber and seconded by Leven approving minutes of March 28, 2005.  Motion carried:  Wilson, aye; Leven, aye;  Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to accept the lowest bid on Bid#2005-17, District #2, from Frontier Equipment Sales, L.L.C. for a New Belly Dump Trailer, Alternate 1-Springer Suspension in the amount of $22,149.00.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve Chairman Wilson to sign Oklahoma Tax Commission to County Assessor submitting the reimbursement amounts for the applications submitted on June 15, 2004 for the Five Year Manufacturers Exemption Claim.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Agreement of services provided by the County Assessor’s office between the Board of County Commissioners and Eddie Douglas Real Estate & Auction.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Wilson and seconded by Schieber to approve Application for Permit Line Installation on County Right-of-Way to grant a permit for the installation of a Salt Water Line, from SE ¼ 28-25N-1W to SW ¼ 27-25N-1W-Kay County, District #3.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Blanket motion was made by Schieber and seconded by Leven to approve the following Resolutions:  Deposit to the CSSP:  State of Oklahoma, DOC-$249.50 (wt#101185757), January 2005 CSSP Services, Res#4,5-136;  Deposit to Highway:  Ponca Iron & Metal-$57.60 (ck#624841) Sale of Scrap metal, Distr#1; Glenda Trekell-$425.00 (ck#5292), Reimbursement for Rock (Sunny Lane-Lake Harbour) Dist#1, Res#4,5-164; Deposit to Highway:  Mike Graham Auctioneers-$63,296.00 (ck#7795), Sale proceeds, 1991 Dressor 870 6x6 Motor Grader, John Deere 690 ELC Hydraulic Excavator, JD Excavator BKT, Res#4,5-166; Deposit to Highway:  City of Ponca City-$19,672.04 (ck#15119), Kygar Road Project, Res#4,5-168.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve the following Resolutions:  Disposal of Equipment-Court Clerk:  J-201-39 Canon Typewriter-junked, Res#4,5-165;  Serial #SMY175B22QX, junked, Res#4,5-167.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Leven to approve the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$16,734.41 (BIA Ponca Tribe Complex Project) to Ponca Tribe Complex Project.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber to approve Transfer of $5000.00 from Data Processing Personal Services to Capital Outlay, County Clerk’s office.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Motion was made by Leven and seconded by Schieber approving Board of County Commissioners signature on Office of Juvenile Affairs FY2006 renewal contracts for Alternatives to Detention.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Board of County Commissioners acknowledged Sheriff’s Report for Board of County Prisioners-January 2005 and Sheriff’s Annual Report for Board of Prisoners for the year ending December 31, 2004. 

 

Motion was made by Leven and seconded by Schieber approving Pricing Proposal for Kay County Commissioners Urine Drug Testing Collections Breath Alcohol Screening Contract.

Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

Board of County Commissioners acknowledged estimated amounts on contract with Judy Barnes, County Assessor and Pritchard and Abbott, Inc., (P & A) valuation consultants for oil and gas properties.

 

Ballots were sent to all officers to cast their vote concerning payroll frequency.  The ballots were handed in during the Commissioners meeting on Monday, April 4, 2005.  Ballots were counted and it was voted (6-2) that all employees will be paid monthly beginning July 1, 2005.  A memo will be sent to all employees notifying them of the change.

 

Public comments were made by Dick Zetterberg.

 

Motion was made by Leven and seconded by Schieber approving Payroll Claims with warrants to be released on 4-14-05 and 4-28-05.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

The following purchase orders/claims were approved for payment:

FY2005 PURCHASE ORDERS:

                2003-2004 Highway: 2676, Evans & Associates, 12173.92, ASPHALT; 2004-2005 EMA: 127, Rogers Oil Co., 101.67, Blanket; 128, SBC, 46.07, Phone bill;             General: 2337, City of Blackwell, 1050.00, Blanket; 2348, Marshall And Swift, 307.86, Renewal; 2338, Rogers Oil Co., 45.35, Blanket; 2341,Stillwater Typewriter, 95.00, Repairs; 2336, USPS Disbursing Officer, 2000.00, Blanket; 2347, ThyssenKrupp Elevator, 281.03, Elevator Maintenance; 2352, Northwest District, 15.00, Registration; 2340, Corporate Express, 95.58, Cartridges; 2342, Corporate Express, 59.40,

                Diskettes; 2345, Zee Medical Inc., 41.95, Supplies; 2343, Supply First, 35.28, Parts; 2339, OSU/CLGT, 60.00, Registration; 2346, Newkirk Animal Clinic, 36.00, Euthanize dog; 2349, SBC, 161.32, Phone bill; 2350, SBC, 92.17, Phone bill; 2351, SBC, 92.18, Phone bill; 2353, SBC,

                93.67, Phone bill; 2344, Graf-X-Tina, 81.00, Supplies; Health: 303, Southwest Business Products, 83.94, Staplers; 306, Ponca City Utility Authority, 840.73, electric bill; 310, United States Postal

                Service, 800.00, Postage; 311, United States Postal Service, 1000.00, Postage; 308, Centerpoint Energy Arkla, 167.14, Gas bill; 304, ANCO Services, 1945.00, Janitorial; 305, Falco Alarm, 90.00, Maintenance; 309, SBC, 399.39, Phone bill; 307, AT&T Wireless, 107.01, Cell bill;  Highway: 2062, OK Natural Gas, 189.66, Gas bill; 2042, Houser Hardware, 498.19, Blanket; 2045, Southwest Truck Parts, 998.42, Blanket; 2055, Southwest Truck Parts, 4000.00, Engine; 2046, Evans & Associates, 1316.95, Road project; 2047, Evans & Associates, 2851.55, Road project; 2049, Johnsons Welding, 49.85, Parts; 2059, Blackwell Coop, 55.22, Grease for Shop; 2056, Ponca City Utility Authority, 306.97, electric bill; 2044, Interstate Batteries, 201.85, Blanket; 2050, Farm Plan, 356.15, Parts; 2054, Blackwell Equipment, 638.00, Bulk oil for shop; 2061, OK Corporation Commission, 75.00, Registration; 2063, Security Bank, 10515.96, Loan Payment; 2048, Cintas, 153.33, Uniform Cleaning; 2043, O Reilly Automotive Inc., 261.06, Blanket; 2060, Zee Medical Inc., 53.65, Re-stock first aid kits; 2051, Power Plan, 346.85, Parts; 2052, AT&T Wireless, 69.10, Cell bill; 2057, Dish Network, 15.98, Satellite service; 2053, Ok Employment Security Commission, 93.57, Unemployment; 2058, Bumper To Bumper Of Ark City, 30.00, Repairs; Jail Cash Fund: 227, Bensley, Patricia, 36.00, Transports; 225, Walmart Community, 415.98, Blanket; 226, Bensley, James L., 1323.61, Transports; Lien Fee: 74, Midwest Printing, 412.30, Reception book;           PBA: 22, Superior Plumbing, 130.00, Repairs; Preservation Fee: 90, Kellpro Computer, 479.00, Printer;                Reimburse: 35, Pemberton Chevrolet, 598.59, Repairs; Serv.Fee: 138, OK Dept of Public Safety, 230.00, Supplies.

 

The following resale claims were noted:  None

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9 – ‘New Business’ as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]   Motion was made by Schieber and seconded by Leven approving

Transfer of Appropriations within the Highway Fund from Kygar Road-$10,000.00 to Maintenance and Operations, Dist#1.   Motion carried:  Wilson, aye; Leven, aye; Schieber, aye.

 

There being no other business, motion was made by Schieber and seconded by Leven to adjourn.  Motion carried:  Wilson, aye; Leven, aye; Schieber, aye

 

 

 

 

 

 

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Approved this 11th day of April, 2005.

 

 

                                              ___________________________

            LAILE WILSON, CHAIRMAN

                                      ___________________________

            WAYNE LEVEN, VICE-CHAIRMAN

           

            ___________________________

            DEE SCHIEBER, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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