Monday, March 28, 2005

Newkirk, Oklahoma 74647

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 28, 2005, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 24, 2005, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order. Those present were as follows: Laile Wilson, Chairman; Wayne Leven, Vice-Chairman; Dee Schieber, Member; Everette Van Hoesen, Kay County Sheriff; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Wayne White, Newkirk Herald Journal; Charles Abbott, Blackwell Journal Tribune; Rog Allen, KACYFM Radio; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Schieber and seconded by Wilson approving minutes of March 21, 2005. Motion carried: Wilson, aye; Schieber, aye.

Kristi Woolley with the Oklahoma Juvenile Affairs (OJA) office presented a contract for the new physical year to the Board of County Commissioners to give to Assistant District Attorney, Phil Ross, to be reviewed.

The Board of County Commissioners acknowledged the maintenance issues addressed in letter from Oklahoma Department of Human Services (OKDHS) concerning the Kay County office located at 801 W. South Ave., Newkirk, OK. Some of the issues discussed by Carlan Kindred, OKDHS, are the trees on the East side of the building, the drainage ditch on the South side of the building, the East parking lot and the vinyl tile floors. Commissioner Leven said he would have someone to begin mowing, and check into other issues.

Motion was made by Leven and seconded by Schieber approving Chairman Wilson to sign Edward Byrne Memorial Justice Assistance Grant application between the City of Ponca City-Police Department ($16,303.50) and the Kay County Commission-Sheriff Department ($5,476.79). Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Motion was made by Leven and seconded by Schieber approving Resolutions for Disposing of Equipment: Sherriff’s Department, Res#4,5-129, Winchester Model #12, 12 gauge shotgun – surplus to be traded for equipment; Res#4,5-130, Winchester Model #12, 12 gauge shotgun – surplus to be traded for equipment; Res#4,5-131, M-A Carbine 30 Cal – surplus to be traded for equipment; Res#4,5-132, M-1 Carbine 30 Cal – surplus to be traded for equipment; Res#4,5-133, Ithaca Model 37, 12 gauge shotgun – surplus to be traded for equipment; Res#4,5-134, Ithaca Model 37, 12 gauge shotgun – surplus to be traded for equipment; Res#4,5-135, Ithaca Model 37, 12 gauge shotgun – surplus to be traded for equipment; Res#4,5-136, Colt Series 70, 45 caliber –surplus to be traded for equipment; Res#4,5-137, General Electrical Radio; Res#4,5-138, Motorola Base Radio; Res#4,5-139, Motorola Walkie Talkie; Res#4,5-140, Motorola Speaker Mic; Res#4,5-141, Motorola Calculator; Res#4,5-142, Motorola Radio; Res#4,5-143, Motorola Radio; Res#4,5-144, General Electric Radio; Res#4,5-145, Motorola Radio; Res#4,5-146, Street Hawk Light Bar; Res#4,5-147, Street Hawk Light Bar; Res#4,5-148, 2002 Ford Crown Vic. Police Car; Res#4,5-149, 1999 Ford Crown Vic. Police Car; Res#4,5-150, 2001 Ford Crown Vic. Police Car – Sold 6-1-04; Res#4,5-151, 2001 Chevy Impala Police Car – Sold 6-3-04; Res#4,5-152, Night Sights for Smith & Wesson Pistol (11 sets) Traded; Res#4,5-153, Smith & Wesson Pistol 4506 – Traded; Res#4,5-154, Smith & Wesson Pistol 4506 – Traded; Res#4,5-155, Smith & Wesson Pistol 4506 – Traded; Res#4,5-156, Smith & Wesson Pistol 4506 – Traded; Res#4,5-157, Smith & Wesson Pistol 4506 – Traded; Res#4,5-158, Smith & Wesson Pistol 4506 – Traded; Res#4,5-159, Dukane Communication System. Court Clerk: Res#4,5-160, Epson wide Carriage Printer – Junked – non working condition. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Motion was made by Leven and seconded by Schieber to approve a Five Year Plan for the use of County Bridge and Road Improvement Funds, Federal Bridge Replacement Funds and Surface Transportation Program Funds as required by the Oklahoma Department of Transportation. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Motion was made by Schieber and seconded by Leven to approve using Bridge Replacement money for Engineering purposes. A letter with Chairman Wilson’s signature is to be sent to the Oklahoma Department of Transportation requesting permission. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Motion was made by Leven and seconded by Schieber approving Chairman Wilson to sign and return postcard to the US Census Bureau with no changes to report on Boundary & Annexation Survey. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Erica McPherson, Oklahoma Farm Bureau Legal Foundation research specialists, in Oklahoma City was here to represent the Kay County Concerned Citizens group concerning the Solid Waste/Landfill. Ms. McPherson presented to the Board of County Commissioners and the Assistant District Attorney, Phil Ross, a Solid Waste Plan Draft to study. The Board was given names of the citizens who would represent the Kay County Concerned Citizens group. They are as follows: Jo Reinert, Orva Rothgeb, Dirk Krammer. The Board said they would work to have a Solid Waste Plan policy by April 11, 2005.

Motion was made by Leven and seconded by Schieber to table taking action on bid opening, Bid#2005-17-Trailer, District#2. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

Motion was made by Schieber and seconded by Leven to approve Request for Appropriations, Highway-$12,173.92, District#1. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

The officers had previously suggested a uniform payroll plan, but it was tabled during a Commissioners Meeting held Monday, January 24, 2005. The Auditors recommended adopting either a bi-monthly or a monthly payroll for all employees. A monthly payroll would be more cost effective and reduce the chances for error. After discussion, the Board of County Commissioners asked the County Clerk to prepare and send out ballots to all the officers to cast their vote concerning Payroll frequency. The vote will decide that all employees will be paid bi-monthly or monthly, but to discontinue being paid bi-monthly and monthly like it is currently. The ballots are to be turned in to the Board of County Commissioners Monday, April 4, 2005.

Public comments were made by Orva Rothgeb, Della McAllister, John Schaw, and Ms. Rence concerning the Solid Waste/Landfill. Glen Nickles with Evans & Associates presented a letter from John C. Ramey, Tonkawa City Manager to Chairman Wilson on a paving project that Kay County is working on with the Tonkawa Tribe to resurface or build approximately 5 ¾ miles of road.

There were no Payroll Claims to be approved/disapproved.

The following purchase orders/claims were approved for payment:

FY2005 PURCHASE ORDERS:

2004-2005 Cert.Fee: 69, Southwest Business Products, 162.20, Supplies; 70, Southwest Business Products, 24.48, Pens; 73, Northwest District, 45.00, Registration; 72, Howard, Lisa, 207.10, Travel; 71, Stephens Rhonda, 37.54, Travel; Commissary: 4, Lockup USA, 1327.50, Training cd;

EMA: 125, Houser Hardware, 8.00, Batteries; 126, Kay County, 226.33, Workers Comp; 124, Allegiance Communications, 13.29, Cable Service; General: 2333, City of Newkirk, 6892.53, electric bill; 2323, Pitney Bowes, 110.00, Rental; 2314, Caskey Pest Control, 50.00, Blanket; 2322, OK Natural Gas, 4570.45, Gas bill; 2327, Galaxie Business, 195.78, Copier contract; 2318, Southwest Business Products, 20.35, Stamp; 2320, Newkirk Herald Journal, 39.20, Publication; 2328, State Auditor & Inspector, 9371.57, Audit Expense; 2329, State Auditor & Inspector, 9269.58, Audit Expense; 2331, Page Plus Inc., 145.60, Paging; 2334, Kay County, 161.35, Workers Comp; 2325, AT&T, 13.33, Long distance; 2317, Northwest Inn, 55.00, Lodging; 2324, Flex One, 75.00, service fee for accounts; 2332, Birch Telecom, 5.55, Long distance; 2316, United Linen, 94.20, Blanket; 2315, Fuelman Of Oklahoma, 2276.78, Blanket; 2321, Supported Community Lifestyles, 425.00, Janitorial; 2319, AT&T Wireless, 33.47, Cell bill; 2326, Reese, Tammy, 151.83, Travel; 2330, Oklahoma Notary Association Co., 20.00, Notary fee;

Health: 297, Physicians Sales & Service, 14.62, Swabs; 295, Staples, 218.22, Blanket; 299, Staples, 274.51, Supplies; 301, Commercial Federal Bank, 7960.13, Loan Payment; 302, SBC Long Distance, 215.19, Long distance; 296, Carys Portable Toilets, 140.00, Rental; 298,

The Conference Managers, 250.00, Registration; 300, WRS Group Ltd., 142.83, Supplies;

Highway: 2033, Eastman National Bank, 4116.58, Lease payment; 2036, Eastman National Bank, 4061.03, Lease payment; 2037, Eastman National Bank, 5328.70, Lease payment; 2039, Eastman National Bank, 10898.75, Lease payment; 2018, Cross Oil, 1403.50, Blanket; 2016, Blackwell True Value Hardware, 49.70, Blanket; 2027, PC Concrete, 294.00, Cement; 2022, Jack Bowker Ford, 40.73, Parts; 2017, Southwest Truck Parts, 892.88, Blanket; 2028, Southwest Truck Parts, 1028.15, Parts; 2013, Kay County, 4641.66, Workers Comp; 2014, Kay County, 4517.73, Workers Comp; 2015, Kay County, 4555.07, Workers Comp; 2034, OK Dept. of Transportation, 2346.71, Lease payment; 2035, OK Dept. of Transportation, 2129.28, Lease payment; 2026, Wandas Upholstery, 55.00, Parts; 2030, Bartletts Overhead Door Co., 45.00, Parts; 2029, AT&T, 17.44, Long distance; 2019, Bruce Wooderson, 498.00, SAND; 2038, Security Bank, 2409.99, Lease payment; 2031, O Reilly Automotive Inc., 246.71, Compressor; 2021, Dig-It-Rocks LLC, 486.74, Crusher Run; 2024, Power Plan, 130.00, Parts; 2040, AT&T Wireless, 70.99, Cell bill; 2041, Schieber, Dee, 99.63, Travel; 2023, Filter Care Of Missouri, 149.25, Filters; 2020, Hall Signs, 350.92, Signs; 2032, PCWAN LLC, 39.00, Internet Fee; 2025, Agricultural Conference Services, 25.00, Registration; Jail Cash Fund: 219, Dept. of Public Safety, 350.00, OLETS; 224, Caskey Pest Control, 38.00, Pest Control; 220, Galaxie Business, 54.61, Maint. on copier; 216, Southwest Business Products, 939.26, OFFICE SUPPLIES; 215, Corral West, 268.63, Uniform Pants; 217, Scott Hammack D.D.S., 1350.00, Blanket; 218, Correctional Healthcare Mgmt., 396.55, Nursing; 223, Correctional Healthcare Mgmt., 9787.81, Medical; 221, Allegiance Communications, 30.29, Cable Service; 222, Osage County Sheriff Dept., 480.00, Detention; LEPC Grant Cash Fund: 6, SODEXHO Inc And Affiliates, 150.80, Meal; Lien Fee: 73, Reese, Tammy, 60.75, Travel; PBA: 20, Caskey Pest Control, 42.00, Blanket; 21, David & Lisa O'Neal, 635.00, Blanket; Serv.Fee: 137, Galls Inc., 325.19, Supplies; 134, Lam Communications, 232.25, Blanket; 135, Special-Ops Uniforms, 752.48, Misc; 136, Special-Ops Uniforms, 47.99, Uniform Shirts.

The following resale claims were noted: None

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Leven to adjourn. Motion carried: Wilson, aye; Leven, aye; Schieber, aye.

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Approved this 4^th day of April, 2005.

___________________________

LAILE WILSON, CHAIRMAN

___________________________

WAYNE LEVEN, VICE-CHAIRMAN

___________________________

DEE SCHIEBER, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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