Monday, December 200, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 20, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 17, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member;  Sarah Hobbs, Ponca City News; Rog Allen, KACYFM Radio; Phil Ross, Asst District Attorney; Tammy Reese, County Clerk Elect; Wayne White, Newkirk Herald Journal; Warren L. White, Stacey Siminak, Orva Rothgeb, Della M. McAllister, Dee Glenny and Patsy Leyva, Deputy County Clerk.    

 

Discussion was held concerning the minutes of December 13, 2004 meeting, which reflected a blank amount for Highway Cash fund (contingent upon receipt of funds).  The amount of $240,300.12 was received the next morning.  Wilson spoke to Phil Ross about not having a figure and Ross said that an agenda item like that must have a figure. Discussion was held noting that amounts of the Highway’s monthly appropriations are taken from the internet site of the Oklahoma Tax Commission and figures were not available until December 14, 2004 and appropriations needed to be approved before Excise Board met the next morning, but that future appropriations would have to wait until the following weeks meeting before coming before the Board, given that, motion was made by Wilson and seconded by Leven approving minutes from the December 13, 2004 meeting as corrected.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Judge Boyd came in to advise Board that the approval of Lease Amendment for the PC Court Clerk’s satellite office relating to custodial service areas be taken off the agenda until he gets back with the Board.

 

Wayne Leven spoke via telephone with Genary Bolden of State of Oklahoma, Department of Central Services Property Distribution about the Application for Eligibility for Federal Property Donation Program.  Leven was informed that there needed to be separate applications for each Department, which includes, the three Highway Departments, the Kay County Sheriff and Emergency Management Authority.  Bolden faxed copy of new form and copies will be made and dispersed to each entity.  No action taken.

 

Motion was made by Schieber and seconded by Leven accepting Fensco, Inc’s bid of $6.25 per linear foot on the guardrail replacement part of Bid#2004-45.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving resolutions depositing funds as follows:

            Deposit to Child Abuse Prevention - $318.75, Court Unappropriated Trust Fund

(RES#4, 5-79)

Deposit to Emergency Management Agency - $25.00, State of Oklahoma, ODEM, Safe Room Admin. Fee (Res#4, 5-80)

Deposit to Highway - $13,973.88, BIA-106 Road/Washunga Bay Road Project Reimbursement, District #1 (Res#4, 5-81)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the resolution authorizing application for REAP Grant Funds on behalf of River Road Fire Department for purchase of equipment to rig fire truck.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. (Res#4, 5-82)

 

Motion was made by Wilson and seconded by Leven approving resolution from Kay County Court Clerk disposing of twenty nine leather chairs being used as trade-in for new chairs for Courtroom B & Consultation Room B.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. (Res#4, 5-83)

 

Motion was made by Leven and seconded by Wilson approving resolution from Kay County Clerk junking and removing from the inventory three Monroe calculators, one stool, one Apple Stylewriter printer, one Panasonic color monitor and one Compaq computer.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Res#4, 5-84)

           

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the Kay County Health Department fund:

            County Health Department Personal Services to Maintenance - $92,640.51

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Line Permit Application submitted by Diemer Construction on behalf of Range Production:

            Salt Water Line between NE4 24-25-1W and SE4 27-25-1W

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. (04-28)

 

Motion was made by Leven and seconded by Wilson approving the Proxy Statement authorizing Nationwide Life Insurance Company to vote Kay County shares of various Gartmore Annuity Funds.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber appointing Laile Wilson as Chairman of the Board of County Commissioners for the Calendar year 2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Wilson appointing Wayne Leven as Vice-Chairman of the Board of County Commissioners for the Calendar year 2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Proposed Landfill – Several concerned citizens appeared before the Board to continue discussion on the proposed landfill.  Phil Ross, Assistant District Attorney advised group that there is no need to rush into anything right now.  Kay County will set up a new Solid Waste Management Plan to include restrictions and limits on Landfills and we want to set it up right, so let’s not rush into it.  Further discussion, including talk of an election to get the general public’s opinion on a landfill.  Leven advised that when the Board gets a time line they would put the discussion back on the agenda, possibly the 10th of January, 2005.  No action was taken.

                                               

The following Reports/Correspondence were noted:

            Boettcher, etal:  Notice, Ralph Prado (Claims File)

            Treasurer’s Monthly Report – November 2004 (Exhibit A)

           

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE FUND, MAINT.:  1731, Corporate Express-$147.28; 1791, Dell Computer-$305.76; 1843, Corporate Express-$4.30; 2258, AT&T-$14.93; 2260, CODA-$120.00.

 

EMERGENCY MANAGEMENT AUTHORITY FUND, MAINT.:  2193, AT&T-$7.54; PERSONAL SERVICES:  2294, Kay County-$226.33

 

GENERAL FUND, MAINT.:  82, City of Blackwell-$1050.00; 2056, Corporate Express-$11.62; 2134, Corporate Express-$110.00; 2161, Merrifield Office-$23.21; 2186, AT&T-$9.82; 2196, AT&T-$19.92; 2263, Supported Community Lifestyles-$425.00; 2268, AT&T-$25.38; 2271, Kay County-$10,849.85; 2290, Kay County-$161.35 HEALTH INSURANCE:  2207, Flex One-$25.00; TRAVEL:  2265, Carol Leaming-$14.63;  FEMA SAFE ROOM:  2273, Rex Krider-$1200.00

 

HEALTH FUND, MAINT:  1735, Walmart Community BRC-$86.62; 1737, Walmart Community BRC-$56.11; 1718, Kevin Strahorn-$100.00; 1824, Lowes Companies-$179.14; 1960, Corporate Express-$30.84; 1967, Corporate Express-$110.00; 2086, American Telephone-$75.00; 2103, Medical Arts Press-$37.10; 2132, Smilemakers-$80.15; 2218, Language Line Services-$50.00; 2219, Neopost, Inc-$127.50; 2221, SBC Long Distance-$199.93; 2222, Debra Ramsey-$ 196.50; 2223, SBC-$177.73; 2224, Dolphin Capital Corp-$300.00; 2225, AT&T Wireless-$31.68; 2226, OK Natural Gas-$267.51; 2227, City of Blackwell-$313.36; PERSONAL SERVICES:  2220, Oklahoma State Dept of Health-$21,541.86

 

HIGHWAY FUND, MAINT.:  72, Starr Lumber-$34.39; 774, Blackwell True Value Hardware-$42.75; 1030, Lowes Companies-$931.23; 1272, Farm Plan-$398.31; 1421, Kelle Oil Co-$950.83; 1508, NAPA-$587.42; 1509, Western Uniform Service-$420.88; 1801, Owen Auto Supply-$492.51; 1802, Blackwell True Value Hardware-$48.98; 2217, OK Dept. of Transportation-$2129.28; 2216, OK Dept of Transportation-$2346.71; 2215, Eastman National Bank-$4116.58; 2214, Eastman National Bank-$12,987.27; 2213, Security Bank-$2409.99; 2212, Eastman National Bank-$8636.70; 2208, AT&T-$46.12; 2190, Kay Electric Cooperative-$321.06; 2185, Postmaster-$37.00; 2180, Kelle Oil Co-$368.63; 2166, Bliss Industries-$442.50; 2154, Wandas Upholstery-$215.00; 2150, Total Comm Inc-$336.00; 2099, Daves TV-$40.00; 2098, Power Plan-$870.00; 2096, BKL Inc-$5000.00; 2095, TPI Petroleum-$3012.00; 2066, Roberts Truck Center-$265.09; 2059, Warren Power & Machinery-$2352.00; 2014, Logan County Asphalt-$350.00; 1970, Bellco Materials-$877.65; 1850, Bellco Materials-$4992.20; 1486, Advanced Warnings-$65.10; 1404, Don Caughlin-$495.00;  PONCA TRIBE PROJECT BRIDGE 154:  574, K & R Builders-$518,500.65; WHITE EAGLE PROJECT:  576, Evans & Associates-$1597.96; KYGAR ROAD PROJECT:  2179, Evans & Associates-$11,865.67; TRAVEL:  2309, Wayne Leven-$76.88; PERSONAL SERVICES:  2291, Kay County-$4641.66; 2292, Kay County-$4517.73; 2293, Kay County-$4555.07    

 

SHERIFF’S JAIL FUND, MAINT.:  2181, Bobs Glass-$67.21; 2270, AT&T-$7.54

 

LIEN FEE FUND, MAINT.:  2075, Southwest Business-$27.20; 2194, AT&T-$10.21

 

SERVICE FEE FUND, TRAVEL:  649, Bankers Credit Card Service-$171.46; 2296, Mike Kent-$12.00; 2297, W. Lewain Learned-$3.00 

 

The following resale claims were noted:

 

Claim#10404, Staples-$697.95

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

            WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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