Monday, December 13, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 13, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 10, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member;  Sarah Hobbs, Ponca City News; Rog Allen, KACYFM Radio; Dennis Bonewell, Emergency Management Director; Phil Ross, Asst District Attorney; Tammy Reese, County Clerk Elect; Judge D. W. Boyd; Mark Gibson, District Attorney; Raven CallsHim, Deputy Court Clerk; Carol Kellum, Election Board Secretary; Linda Smith, Deputy Treasurer; Christy Kennedy, Deputy Treasurer; Wayne White, Newkirk Herald Journal; Rosie McCombs, Deputy County Assessor; Judy Barnes, County Assessor; Pat Schieber, Kay County Treasurer, Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.  Also see sign-in sheet.  

 

Discussion was held concerning the minutes of December 6, 2004 meeting, which reflected that no action was taken on the Video Surveillance Bid.  The bid had been accepted contingent upon receipt of letter of approval from Homeland Security, therefore, motion was made by Leven and seconded by Wilson approving minutes from the December 6, 2004 meeting as corrected.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Proposed Landfill – Several concerned citizens appeared before the Board to continue discussion on the proposed landfill.  Several issues were addressed including, but not limited to, the Ponca City Landfill, authorization for a 2 year moratorium to form a committee to do a study on the project, possible implementation of restrictions on landfills within Kay County, etc.  No action was taken.

 

Lease Amendment for Ponca City Court Clerk’s office – Judge Boyd addressed the Board concerning the Lease Amendment for the custodial services at the Ponca City Court Clerk’s office.  Boyd stated that he needed additional information and possibly a different amendment for the lease and asked if the Board would table any action until next week.  No action was taken at this time.

 

Motion was made by Wilson and seconded by Leven to recess for an officer’s meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Additional discussion relating the proposed landfill included information provided by Jim Davis concerning the Davis Landfill in Noble County.  No action was taken.

 

Visual Lease Services – Discussion was held concerning the Visual Lease Services project for recovering possible tax revenue for pipelines, etc. not currently assessed.  The school superintendents were being contacted for their input on the project, which will affect their share of the visual inspection costs, before a decision is made on whether to proceed with the project.  No action was taken.

 

OSU Cooperative Extension Services Agreement – Discussion concerning the Cooperative Extension Services Agreement between Kay County and OSU relating to the budget for FY2005 was held.  Commissioner Leven stated that Larry Klumpp, Interim OSU Extension Director, informed him that the funds due for additional personnel will not be billed until the positions are filled but that the travel funds could be used as requested by Klumpp as he is doing the work of the extra agent.  Following discussion, motion was made by Leven and seconded by Wilson approving the Cooperative Extension Services Agreement between Kay County and OSU for FY2005 in the amount of $87,442.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Upon recommendation from Judge Boyd, motion was made by Leven and seconded by Wilson to table the Lease Amendment for the Ponca City Court Clerk’s office until next week.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Federal Property Donation Program Application – Motion was made by Wilson and seconded by Leven to table for further information from last years application.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Memorandum of Understanding to Provide Mutual Aid – Dennis Bonewell, Emergency Management Director, provided a copy of the memorandum to the District Attorney’s office and Bonewell stated that the DA had no problem with the form.  Bonewell also stated that FEMA now requires an agreement between entities that have Interlocal agreements during disasters before they will make reimbursements to the entities.  Following discussion, motion was made by Leven and seconded by Wilson approving the use of said agreement.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving resolutions depositing funds as follows:

Deposit to CSSP - $2000.00, County of Kay-Supplement from General Fund (4,5-74)

Deposit to Emergency Management Agency - $13,378.65, County of Kay-Supplement from General Fund (4,5-75)

Deposit to Public Buildings Authority - $1408.84, State of Oklahoma, DHS-December 2004 Rent (4,5-76)

Deposit to Highway - $10.69, AT&T Wireless-Wireless bill refund, District #1 (4,5-77)

Deposit to Highway - $101,250.70, BIA-Bridge 154 Project Reimbursement, District #1 (4,5-78)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the Holiday Schedule for calendar year 2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Exhibit A)

 

Motion was made by Wilson and seconded by Leven approving the meeting schedule for the Board of County Commissioners for calendar year 2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Exhibit B)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Highway Cash Fund – $240,300.12

            Highway Cash Fund - $101,250.70

            CSSP Cash Fund - $2727.50

            Emergency Management Agency Cash Fund - $13,378.65

            Lien Fee Cash Fund - $1276.75

            Preservation Fee Cash Fund - $4690.00

            Reimbursement Cash Fund - $964.25

            Public Buildings Authority Cash Fund - $1408.84

            Commissary Cash Fund - $544.76

            Sheriff’s Jail Cash Fund - $29,762.25

            Service Fee Cash Fund - $8220.19

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the Term Pricing Plan Agreement between Kay County Health Department and SBC Oklahoma for 60 month term with annual renewals.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

10:00 a.m. – Bid Opening:

            Bid #2004-45 Pavement Striping/Remove & Replace Guardrail Posts

 

Bids were received as follows:

            Action Safety Supply Co:

                        Pavement Striping - $0.223 per foot

                        Remove & Replace Guardrail Posts – No Bid

            FENSCO, Inc:

                        Pavement Striping – No Bid

                        Remove & Replace Guardrail Posts - $6.25 linear foot

            Walker Construction:

                        Pavement Striping – No Bid

                        Remove & Replace Guardrail Posts - $12.35 linear foot

 

Motion was made by Leven and seconded by Schieber accepting the bid from Action Safety Supply Co for Pavement Striping per Bid #2004-45.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Leven to table any action on Removal & Replacement of Guardrail Posts per Bid #2004-45 for review.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Discussion was held concerning the position of a Commissioner’s Secretary.  Commissioner Schieber stated that some Excise Board members asked that Deputy County Clerk Carrie Glaser be hired into the position of a Commissioner’s secretary as has been done in the past.  Commissioner Wilson expressed his opinion that it should be the duty of the County Clerk to decide who would fill the position.  Pam Goodno, County Clerk, stated that for many years the County Clerk’s personnel have had many other functions over and above the statutorily required duties as the official secretary of the Kay County Boards.  District Attorney Mark Gibson stated that the Commissioners can hire any staff they choose and also agreed that the clerk’s office is doing far more than is statutorily required but the Board cannot replace the County Clerk as secretary with another position with the duties of the County Clerk.  Ms. Tammy Reese, County Clerk elect, noted that she had no ideas or plans for the current County Clerk’s staff.  Glenda Emerson, Court Clerk, and Pat Schieber, Treasurer, added that the Commissioners should put trust in the new officer to make her own decision on the position of secretary for the Board and that with budget shortfalls the Commissioners should not create a new position.  Gibson also stated that there could be a problem with shifting funds for said position from the County Clerk to the Commissioners.  No action was taken.

 

Motion was made by Leven and seconded by Wilson accepting bids from the following vendors:

            Bid#2005-1 Asphalt

Bellco Materials; Evans & Associates; Gary-Williams Energy Corp.; Koch Materials; Logan County Asphalt; and Wood & Sons Paving

            Bid#2005-2 Bridge Materials

Bridge & Highway Materials; K&O Construction; Railroad Yard; and Sunbelt Equipment

            Bid#2005-3 Lumber

Bridge & Highway Materials; Halm Lumber Company; and Kennedy Saw Mills

            Bid#2005-4 Grader Blades

Dub Ross Co.; Michael Todd & Co.; Valk Manufacturing; and Warren Cat.

            Bid#2005-5 Concrete

Mid-Continent Concrete; and PC Concrete

            Bid#2005-6 Heavy Equipment Rental

Evans & Associates

            Bid#2005-7 Road Signs

Custom Products Corp.;  Hall Signs, Inc.;  K&O Construction; Luther Sign; Michael Todd & Co.; and Time Striping, Inc.

            Bid#2005-8 Road Rock

Bellco Materials; Diemer Construction; Dig-It Rocks; Evans & Associates; Head’s Tire & Trucking; Quapaw Co.; Stewart Stone; and TPI Petroleum, Inc.

            Bid#2005-9 Culvert Pipe

K&O Construction; Railroad Yard; and Sunbelt Equipment

            Bid#2005-10 Office Supplies

Corporate Express; FKM Copier Products; Holt’s Toner Source; Midwest Computers & More; P.C. Business Systems; and Southwest Business

            Bid#2005-11 Janitorial Supplies

All American Poly; Corporate Express; and Grimsley’s

            Bid#2005-12 Concrete Pour & Finish

Chitwood Construction

            Bid#2005-13 Routine Electrical Work

Snyder Electric Co.

            Bid#2005-14 Routine Painting (Labor Only)

Adams Interiors, Inc.

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

                                               

The following Reports/Correspondence were noted:

            Collins, etal:  Notice, CJ-2004-157PC

            County Clerk’s Monthly Report – November 2004 (Exhibit C)

            Heath Department Monthly Report – November 2004 (Exhibit D)

            Court Clerk Newkirk Monthly Report – November 2004 (Exhibit E)

            Court Clerk Ponca City Monthly Report – November 2004 (Exhibit F)

            Court Clerk Blackwell Monthly Report – November 2004 (Exhibit G)

            Dub Ross Co:  Letter, re:  bid pricing

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE FUND, MAINT.:  2116, SBC-$82.72

 

GENERAL FUND, MAINT.:  384, Jack Bowker Ford-$91.95; 655, United Linen-$94.20; 867, Blackwell Wrecker Service-$206.00; 1251, Fuelman of Oklahoma-$2337.91; 961, Davis Sanitation-$900.00; 981, Blackwell Journal Tribune-$100.00; 1777, Lowe’s-$84.39; 1961, OSU Admin Services-$55.90; 2070, ChemCo-$132.00; 2088, Quality Water-$23.50; 2089, Postmaster-$126.00; 2090, Thomson-West-$25.00; 2092, Quality Water-$54.00; 2114, Newkirk Herald Journal-$35.42; 2128, Quality Water-$42.50; 2151, CODA-$120.00; TRAVEL:  2159, Larry Klumpp-$363.00; CONTRACTUAL SERVICES:  2130, OSU Cooperative Extension Service-$1265.00; LAW LIBRARY:  2117, Thomson-West-$1491.00; CIVIL LITIGATION:  2085, DA Council-$10,000.00

 

HEALTH FUND, MAINT:  2073, Kwik-Kopy Printing-$150.00; TRAVEL:  2162, Mary Koster-$15.00; 2163, Mary Shelton-$48.38

 

HIGHWAY FUND, MAINT.:  113, Davis Sanitation-$120.00; 1340, Davis Sanitation-$120.00; 1662, Airgas Mid-South-$297.36; 1743, Kelle Oil-$717.91; 1796, Brandt’s-$195.04; 1573, Evans & Associates-$697.20; 1669, Joe Gaston-$1054.60; 1849, TPI Petroleum-$4002.00; 1952, Lowe’s-$617.94; 2013, Logan County Asphalt Co-$350.00; 2024, Filter Care of Missouri-$42.00; 2076, Blackwell True Value Hardware-$18.99; 2078, Zee Medical-$44.30; 2079, Direct Discount Tire-$671.90; 2087, Turner Radiator & A/C-$75.00; 2091, Rural Water District #3-$45.50; 2118, Pioneer Hydraulics-$8.61; 2129, Cross Oil-$6823.66; 2158, Logix Communications-$0.68

 

SHERIFF’S JAIL FUND, MAINT.:  871, Houser Hardware-$230.70; 1503, Leach Paper-$858.24; 1651, Sysco Foods of Oklahoma-$4490.98; 1653, Ben E. Keith Foods-$4465.45; 1654, Keeler Roto-Rooter Service-$125.00; 1656, Four State Maintenance-$959.26; 1760, Gast-$45.00; 1774, Houser Hardware-$1280.00; 2094, SBC-$270.97; 2101, Gast-$385.00; 2168, Dept of Public Safety-$350.00; 2169, Caskey Pest Control-$38.00; 2170, Galaxie Business-$57.62; 2171, Sherry White-$363.00; 2172, AT&T-$171.02; 2173, Texas Co Juvenile Detention Center-$175.42; 2174, Craig Co Detention Center-$130.97; 2175, Osage County Detention Center-$25.06; 2176, OK Juvenile Justice Services-$561.30; CONTRACTUAL SERVICES:  2110, James Bensley-$1529.67; 2111, Patricia Bensley-$420.00

 

LIEN FEE FUND, MAINT.:  2083, Quality Water-$25.00; 2084, Ponca City Business Systems-$158.19; 2115, Allegiance Communications-$13.29

 

REIMBURSEMENT FUND, CAPITAL OUTLAY:  1214, Neodigita-$750.00

 

SERVICE FEE FUND, MAINT.:  2093, OK Sheriff/Peace Officer Assn-$350.00

 

FY2004 PURCHASE ORDERS:

 

GENERAL FUND, MAINT.:  20,678.55

 

The following resale claims were noted:

 

Claim#10390, Walmart-$13.94

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

            WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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