Monday, December 6, 2004

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 6, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 3, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member;  Sarah Hobbs, Ponca City News; Rog Allen, KACYFM Radio; Orva Rothgeb; Gaylord Ford; Richard Denton; Phil Parton, Dig-It-Rocks; Glen Nickles, Evans & Associates; Carol Purdy, Deputy County Assessor; Judy Barnes, County Assessor; Gary Mask, Visual Lease Services; Stacy Siminak, Larry Klumpp, OSU Extension Office; Pat Schieber, Kay County Treasurer, Pam Goodno, Kay County Clerk/Secretary; and Patsy Leyva, Deputy County Clerk.  


Motion was made by Leven and seconded by Wilson approving minutes from the November 29, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Leven asked about Surveillance Bid, whether or not a letter had been received. Goodno talked, via telephone, to Scott Pemberton, Sheriff Deputy, no letter asked, but he will check to see if bid will be good past 30 days to wait for the letter. Motion was made by Wilson and seconded by Leven to accept the bid from Travis Voice & Data contingent upon receipt of letter of approval from Homeland Security.  Motion carried:  Schieber, aye; Leven, aye.  (Bid #2004-44)


Leven advised group that new Officers will be sworn in on Monday, January 3, 2005 at 8:30 A.M. in Courtroom “A”, for those wishing to attend.


Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the following Cash Funds:

Highway Cash Fund as follows:

                        BIA - $139,987.44.00 (Wired Deposit) (4,5-71)

                                    106 Road/Washunga Bay Road Project ($138,389.48)

                                    Ponca Tribe Complex ($1597.96)

                        W.W. Blackwell Iron - $22.20 (ck#5562) (4,5-72)

                                    Sale of Junk Iron (District#3)

            CSSP Cash Fund as follows:

State of Oklahoma - $727.50 (wt#100928811) (4,5-73)

            September/October CSSP Service

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 


Motion was made by Leven and seconded by Wilson approving the following Requisitioning Officers, Receiving Agents and Inventory Clerks for the Highway Accounts for Calendar year 2005 :

District#1          Requisitioning Officers:

Dee Schieber & Rae Engleking

Receiving Agents:

Joan Otto & Chad Koehn

                                    Inventory Clerks:

                                    Tim Shelton, Joan Otto & Chad Koehn

            District#2          Requisitioning Officers:

                                    Wayne Leven & Jeff Randol

                                    Receiving Agents:

                                    Peggy Ennis & Grant Lawrence

                                    Inventory Clerks:

                                    Peggy Ennis & Grant Lawrence

            District#3          Requisitioning Officers:

                                    Laile Wilson & Richard A. North

                                    Receiving Agents:

                                    Vicky Purdy & Donald Briggs

                                    Inventory Clerk:  Vicky Purdy

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

Certification Cash Fund - $1170.00

Child Abuse Prevention Cash Fund - $62.50

Highway Cash Fund - $139,987.44

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations:

            Sheriff General Fund Maintenance-$1311.87 to Overtime

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Board requested information from Larry Klumpp, Interim OSU Extension Director, concerning budget and contract amounts, motion was made by Wilson and seconded by Leven to table any action concerning the Agreement between Kay County and OSU for cooperative extension services for FY2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Lease Amendment Ponca City Court Clerk’s satellite office relating to custodial service areas tabled till next week.


Gary Mask with Visual Lease Services talked with Board concerning the finding of omitted property from tax rolls.  Judy Barnes advised Board that letters had been sent to the County School Districts and that verbal responses had been received from several and a written response had been received from Blackwell Schools.  Board would like written responses from each entity involved and will work on that this week.  No further action taken at this time.


Discussion with Dennis Bonewell, Emergency Management Director, concerning Memorandum of Understanding to Provide Mutual Aid.  Board advised that they would like the District Attorney to look over the Memorandum before taking any action.  Action tabled.


Leven advised that the District Attorney advised that the possible implementation of a landfill in Kay County is not a County issue, since there is no new landfill. Wilson advised board that he had received copy of resolution from Comanche County and was further told that there is a statute stating that counties can regulate landfills without zoning the entire county.  After lengthy and somewhat heated discussion between Orva Rothgeb and Richard Denton, Wilson advised that he will deliver resolution to the District Attorney and ask that the statute, if there is one, be looked up.  Further discussion will be held at a later date.


Motion was made by Leven and seconded by Wilson approving the Application for Eligibility for Federal Property Donation Program.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Six Month Bid Openings, bids received from the following:

            Bid#2005-1 Asphalt

                        Bellco Materials; Evans & Associates; Frontier Terminal Trading Co.;

                        Gary-Williams Energy Corp.; Koch Materials; Logan County Asphalt;

                        QPR, Laforge and Wood & Sons Paving.

            Bid#2005-2 Bridge Materials

                        K&O Construction; Railroad Yard and Sunbelt Equipment.

            Bid#2005-3 Lumber

                        Bridge & Highway Materials; Halm Lumber Company and Kennedy Saw      


            Bid#2005-4 Grader Blades

                        C.L. Boyd Co.; Dub Ross Co.; Michael Todd & Co., Valk Manufacturing

                        And Warren Cat.


            Bid#2005-5 Concrete

                        Mid-Continent Concrete and PC Concrete

            Bid#2005-6 Heavy Equipment Rental

                        Evans & Associates

            Bid#2005-7 Road Signs

                        Custom Products Corp.;  Hall Signs, Inc.;  K&O Construction; Luther Sign;

                        Michael Todd & Co.; and Time Striping, Inc.

            Bid#2005-8 Road Rock

                        Bellco Materials; Diemer Construction; Dig-It Rocks; Evans & Associates;

                        Hanson Aggregates; Head’s Tire & Trucking; Quapaw Co.; Stewart Stone

                        and TPI Petroleum, Inc.

            Bid#2005-9 Culvert Pipe

                        K&O Construction; Railroad Yard and Sunbelt Equipment.

            Bid#2005-10 Office Supplies

                        Corporate Express; FKM Copier Products; Holt’s Toner Source; Midwest

                        Computers & More; P.C. Business Systems and Southwest Business.

            Bid#2005-11 Janitorial Supplies

                        All American Poly; Corporate Express and Grimsley’s

            Bid#2005-12 Concrete Pour & Finish

                        Chitwood Construction; Evans & Associates and Hembree & Hodgson


            Bid#2005-13 Routine Electrical Work

                        Snyder Electric Co.

            Bid#2005-14 Routine Painting (Labor Only)

                        Adams Interiors, Inc.

Bids tabled for tabulation next week.


The following Reports/Correspondence were noted:

ODOT:  Project#STP-136C(058)CO, Resurface E23, beginning 5.5 miles east of Tonkawa at N 325, extend 2.0 miles east, then from N 329 extend 1.5 miles east

ODOT:  Project#STP-136D(093)CO, Resurface 44th Street west of Blackwell, beginning at SH-11, extend south 1.0 mile, then east 2.0 miles on Furguson Avenue.

Collins, etal:  Notice CJ-2004-157PC

Conner & Winters, P.C.:  Notice CJ-2001-170PC

Election Board Monthly Report – November 2004 (Exhibit A)

County Clerk Consumable Item Report Corrected – August 2004 (Exhibit B)

County Clerk Consumable Item Report – September – November 2004

(Exhibit C)

            District#2 Consumable Item Report – November 2004 (Exhibit D)


The following purchase orders/claims were approved for payment:




CERTIFICATION FEE FUND, MAINT.:  1784, Midwest Computers-$103.00


CSSP FUND, CONTRACT SERVICES.:  2063, Tom E. Cusick-$1000.00


EMA FUND, MAINT.:  1495, Rogers Oil-$100.52; 2065, Metrocall-$122.45


GENERAL FUND, MAINT.:  81, USPS Disbursing Officer-$2000.00; 389, Caskey Pest Control-$50.00; 1215, NOICO-$500.00; 1935, Southwest Business Products-$33.82; 2053, Ford Refrigeration Service-$900.00; 2060, Newkirk Herald Journal-$435.12; 2072, SBC-$112.05; 2080, Zee Medical, Inc-$94.55; TRAVEL:  2074, Steve Austin-$28.13; CIVIL DEFENSE:  2061, Kay County Emerg. Management-$13,378.65; GENERAL GOVERNMENT CSSP:  2062, Kay County CSSP-$2000.00; 



HEALTH FUND, MAINT:  2104, Ponca City Utility Authority-$1156.42; 2105, Centerpoint Energy Arkla-$91.27; 2106, SBC-$407.06; 2107, SBC Long Distance-263.36; TRAVEL:  2108, Tanya Pike-$144.00; 2109, Bobby Johnson-$32.25


HIGHWAY FUND, MAINT.:  1419, Houser Hardware-$495.69; 1744, Cintas-$674.34; 1750, Bellco Materials-$736.75; 1845, Locke Supply-$91.00; 1846, Bellco Materials, Inc-$701.02; 1860, City of Ponca City-$5.00; 1861, Bellco Materials-$638.80; 1859, Security Abstract Co-$150.00; 1868, Power Plan-$154.75; 1938, Kelle Oil-$489.86; 1966, Kelle Oil-$175.60;1971, Locke Supply-$110.53; 1972, Bobs Glass-$63.60; 1993, Ponca City Utility Authority-$379.12; 1994, Dish Network-$15.98; 2010, OK Natural Gas-$40.42; 2022, OK Natural Gas-$99.06; 2028, Quality Water Service-$27.00; 2030, SBC-$81.22; 2057, Dish Network-$41.98; 2058, Cellplus Networks-$250.00; 2071, Brawley Engineering-$2500.00; TRAVEL:  2112, Richard North-$22.00; 2119, Wayne Leven-$208.50


SHERIFF’S JAIL FUND, MAINT.:  1259, Walmart Community-977.85; 1502, Quality Water Service-$51.95; 1958, Heartland Foods-$68.88; 2081, Tulsa Co. Juvenile Bureau-$437.72


LEPC GRANT FUND, MAINT.:  2064, SODEXHO Inc & Affiliates-$146.99


LIEN FEE FUND, MAINT.:  1953, Midwest Computers-$222.50; TRAVEL:  2102, Pam Goodno-$191.07


PUBLIC BUILDINGS AUTHORITY FUND, MAINT.:  391, Caskey Pest Control-$42.00


SERVICE FEE, MAINT.:  1184, Galls, Inc-$441.62; 2054, Page Plus, Inc-$145.60


The following resale claims were noted:


Claim#10389, Midwest Computer - $135.00


Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.