Monday, November 29, 2004

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 29, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 24, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Wayne Leven, Member; Sarah Hobbs, Ponca City News; Mark Gibson, District Attorney; Kristi Woolley, OJA; Carol Kellum, Election Board Secretary; Orva Rothgeb; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.  Absent:  Laile Wilson, Vice-Chairman.


Motion was made by Leven and seconded by Schieber approving minutes from the November 22, 2004 meeting.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber authorizing Chairman to sign Juvenile Detention Transportation claim in the amount of $2255.25.  Motion carried:  Schieber, aye; Leven, aye. (Claim file)


Motion was made by Leven and seconded by Schieber approving resolution depositing funds into the CSSP Cash Fund as follows:

            County of Kay - $1000.00 (wt#1350)

            Supplement to CSSP Fund

Motion carried:  Schieber, aye; Leven, aye. (4,5-70)


Motion was made by Leven and seconded by Schieber approving the following transfers of appropriations:

            Preservation Fee Fund Part-time-$6000.00, Travel-$4000.00 & Capital Outlay-

                        $12,000.00 to Personal Services-$22,000.00

            Lien Fee Fund Maintenance-$3500.00 & Capital Outlay-$3500.00 to Personal


Motion carried:  Schieber, aye; Leven, aye.


Due to the Board previously requesting information from Larry Klumpp, Interim OSU Extension Director, concerning budget and contract amounts, motion was made by Leven and seconded by Schieber to table any action concerning the Agreement between Kay County and OSU for cooperative extension services for FY2005.  Motion carried:  Schieber, aye; Leven, aye.


Commissioner Leven, via phone, discussed with Buddy Thomas, Undersheriff, the video surveillance equipment bid and the pending letter of approval from Homeland Security.  Thomas stated that he did not expect the letter before January.  The Board asked Mark Gibson, District Attorney, if it would be legal for Kay County to accept the bid contingent upon approval of Homeland Security.  The Board will re-visit the issue next week with the advice from the District Attorney.


Carol Kellum, Election Board Secretary, discussed with the Board the final budget for her office.  She states thate appropriated funds will not cover necessary expenses of her office without her appearing before the Baord requesting additional funding.  The Board asked that Kellum not spend excess monies for unnecessary expenditures as has been done in past years, including new carpet, computer hardware, and excessive part-time expenses.  Kellum states that she has no cash fund to dip into when her funds are gone which other offices can do, and at this point she felt like the only direction left for her to pursue was to ask for advise from the District Attorney.  Commissioner Leven stated that the General Fund Budget was set at 93% of expected revenue rather than the 90% in previous years which allowed for additional funds to be appropriated rather tan to take additional cuts to the accounts.  Leven also stated that he felt like the funds spent for part-time help should be less each year since there are 3 full-time employees in the office.

Pam Goodno, County Clerk, state that her General Fund budget reflected the additional $10,000.00 lessw to help supplement the Commissioners account so that the upcoming District #1 projects would not be in jeopardy due to funding shortfalls, noting that the Commissioners agreed that they previously agreed to allow the entire $10,000.00 to be budgeted for Dee Schieber, District #1 Commissioner.


Commissioner Leven provided some information he had received concerning a landfill in Comanche County for the District Attorney to review and possible implementation in Kay County.  Also provided was a copy of Kay County’s Solid Waste Management Plan for Gibson’s review.  Discussion will be held at a later date.


The following Reports/Correspondence were noted:

ODOT:  Authorization for purchase through County Road Machinery & Equipment

            Revolving Fund

            NODA:   Hazard Mitigation Grant 4th Quarter Report


The following purchase orders/claims were approved for payment:




CERTIFICATION FEE FUND, MAINT.:  1732, Southwest Business-$14.00; 1934, Joby’s PC Printer & Repair-$294.00


EMERGENCY MANAGEMENT AGENTY FUND, MAINT.:  1974, Allegiance Communications-$13.29; 2009, SBC-$54.14


GENERAL FUND, MAINT.:  379, Lam Comminications-$753.50; 868, Lam Com-munications-$320.00; 1504, Rogers Oil-22.67; 1936, Ford Refrigeration-$245.31; 1962, Galaxie Business-$301.76; 1965,Newkirk Herald Journal-$204.40; 1992, Tonkawa News-$21.00; 2007, SBC-$109.80; 2008, SBC-$111.23; 2012, SBC-$189.54; 2021, SBC-$188.31; 2025, City of Newkirk-$7422.78; 2026, ThyssenKrupp Elevator-$259.73


HEALTH FUND, MAINT:  1527, OCI-$59.90; 1909, Kwik-Kopy Printing-$153.75; 1997, Debra Ramsey-$218.25; 1998, ANCO Services-$1945.00; 1999, AT&T Wireless-$161.52; 2000, SBC-$179.23; 2001, C & J Mowing-$60.00; 2002, Pitney Bowes-$186.00; 2003, ONG-$88.14; 2004, Stolhand Heating & Air-$106.00; 2005, Language Line Services-$49.75; 2006. Blackwell Journal Tribune-$37.50


HIGHWAY FUND, MAINT.:  1111, Blackwell Auto Parts-$292.06; 1337, Airgas Mid-south-$186.34; 1344, Southwest Truck Parts-$980.02; 1659, Cintas-$682.30; 1742, Interstate Batteries-$229.85;1422, Koch Materials-$730.83; 1447, Bellco Materials-$3752.20; 1761 

Jack Bowker Ford-$83.94; 1767, Bellco Materials-$665.96; 1831, Kelle Oil-110.85; 1836, OCT Equipment-$19.73; 1906, Pioneer Equipment Rental-$189.00; 1907, SBC-$148.63; 1908, Ponca City News-$81.00; 1927, Walmart-$9.87; 1955, AT&T Wireless-$69.97; 1973, City of Blackwell-$278.93; Travel:  1330, Marriott Hotel-$134.00


SHERIFF’S JAIL FUND, MAINT.: 380, Southwest Business-$714.39; 387, Scott Hammack, DDS-$1385.000; 1255, Ben E. Keith Foods-$4368.19; 1932, Bob Barker Co-$400.00; 2020, Allegiance Communications-$30.29; CONTRACTURAL SERVICES:  1968, James Bensley-$1578.54; 1969, Patricia Bensley-$384.00


LIEN FEE FUND, TRAVEL:  1931, Clarion Meridian Hotel-$69.00


PUBLIC BUILDINGS AUTHORITY FUND, MAINT.:  399, David & Lisa O’Neal-$635.00


SERVICE FEE, CAPITAL OUTLAY:  1077, Pursuit Safety-$1469.00


The following resale claims were noted:




Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.