Monday, November 22, 2004

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 22, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 19, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Sarah Hobbs, Ponca City News; Carson Creed; Everette VanHoesen, Sheriff Elect; J. C. Estes, Excise Board; Floyd Harden, Excise Board; Joe Cary, Excise Board; Cheryl Howard, Election Board Assistant Secretary; Mark Gibson, District Attorney; Rosie McCombs, Deputy Assessor; Judy Barnes, Assessor; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk. 


Motion was made by Wilson and seconded by Leven approving minutes from the November 15, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            W. W. Blackwell Iron - $242.50 (ck#5556)

                        Sale of used grader blades-District #3

            AT&T Wireless - $12.85 (ck#8415719)

                        Wireless bill refund-District #1

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-68)


Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Child Abuse Prevention Cash Fund as follows:

            Court Unappropriated Trust Fund - $62.50 (co#20499)

            Juror Donations

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-69)


Motion was made by Wilson and seconded by Leven approving the following cash fund appropriation:

            CSSP Cash Fund - $1000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

            Treasurer Part-time to Personal Services - $525.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


The Board reviewed the amounts for tort, liability and property insurance coverage to be paid to the General Fund for the highway fund, sheriff, emergency management and assessor.  The Commissioners discussed the calculations for the division of premium costs and decided to pay the premiums based on previous percentage calculations by Kay County rather than the division provided by ACCO as a more fair percentage based on Kay County’s usage and liability. 


Motion was made by Schieber and seconded by Leven to go out for bids for roadway striping using plastic road paint and for removal & replacement of guardrail posts.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


The Board met with the Excise Board to review the FY2005 General Fund Budget.  The Excise Board considered changes to the recommended budget by the County Clerk offering an additional $10,000.00 from her budget and by cutting the Court Clerk’s budget an additional $5000.00 and the Treasurer’s budget an additional $21,000.00.    Those funds would be added back to the Commissioners budget accounts so that the highway fund would not be hit with the suggested $53,000.00 cut as recommended by the Commissioners.  Commissioner Schieber stated that increased costs for fuel and insurance added to extra costs for engineering fees for a proposed project would take away from the monthly highway appropriations which could jeopardize future project funding due to the added expenses that were not funded with General Fund monies.  Following discussion, the Board decided their recommendation to the Excise Board would stand as previously presented.  Pam Goodno, County Clerk, stated that she would still cut her budget the $10,000.00 to help supplement the Commissioners accounts and Commissioners Wilson and Leven said they would give their share of the $10,000.00 to Commissioner Schieber so that the District #1 Highway budget would not be short said amount.


The following Reports/Correspondence were noted:

Collins, etal:  Notice, CJ-2004-157PC

Election Board Monthly Report – October 2004 (Exhibit A)


The following purchase orders/claims were approved for payment:




CERTIFICATION FEE FUND, MAINT.:  1449, Mediasoft-$1424.16; 1956, AT&T-$26.21




GENERAL FUND, MAINT.:  878, Staples-$127.01; 1034, Fuelman of Oklahoma-$2633.96; 1292, Staples-$106.95; 1825, Voss Lighting-$58.50; 1839, Bray Ornamental Iron Work-$36.00; 1852, Southwest Business-$77.56; 1844, Kelle Oil-$145.00; 1854, Pitney Bowes-$110.00; 1862, Ponca City News-$81.00; 1863, Kay County Floodplain Mgmt-$395.00; 1864, AT&T-$15.28; 1866, AT&T-$11.56; 1867, ONG-$3747.14; 1875, Supply First-$52.20; 1910, Supported Community Lifestyles-$425.00; 1911, AT&T-$16.42; 1912, Tulsa County Juvenile Bureau-$28.24; 1913, Oklahoma Juvenile Justice Services-$112.26; 1914, Muskogee County Detention Center-$306.00; 1915, Osage County Detention Center-$75.18; 1916, COYS-$1585.74; 1917, Eastern Oklahoma Youth Services-$1838.60; 1924, Blackwell Journal Tribune-$96.00; 1925, Two Rivers Coop-$410.00; 1928, AT&T-$16.05; 1929, Grace Memorial-$350.00; 1930, Kay County CSSP-$1000.00; 1954, AT&T Wireless-$28.39; 1957, Birch Telecom-$7.96; 1959, AT&T-$7.83; 1963, AT&T-$15.09; TRAVEL:  1281, Biltmore Hotel-$232.00


HEALTH FUND, MAINT:  1277, Walmart-$57.96; 1279, Walmart-$68.15; 750, Briggs Air Conditioning-$857.00; 1366, Neopost-$140.20; 1684, Shaw & Slavsky-$80.03; 1699, AT&T Wireless-$50.55; 1734, Lowe’s-$40.65; 1768, McKesson Medical-Surgical-$157.83; 1769, Moore Medical Corp-$139.32; 1840, City of Blackwell-$315.80; 1841, Throop Lawn Care-$340.00; PERSONAL SERVICES:  1842, Oklahoma State Dept of Health-$22,364.19; CAPITAL OUTLAY:  1937, Commercial Federal Bank-$7960.13


HIGHWAY FUND, MAINT.:  1275, Owen Auto Supply-$414.52; 1661, Brandt’s-$249.34; 1232, Advanced Warnings-$65.10; 1392, Cummins Equipment-$1547.57; 1489, Dig-It-Rocks-$2342.91; 1683, HR Direct-$73.19; 1686, Power Plan-$1429.41; 1719, Power Plan-$40.42; 1730, Cross Oil-$11,563.21; 1748, BKL Inc-$5000.00; 1752, Power Plan-$34.80; 1772, Power Plan-$30.60; 1792, Kelle Oil-$368.63; 1830, Brawley Engineering-$2500.00; 1835, ONG-$30.24; 1837, TPI Petroleum-$311.46; 1838, TPI Petroleum-$2979.00; 1848, Centerpoint Energy Arkla-$26.43; 1851, SBC-$92.48; 1853, Alan Bliss-$195.09; 1921, PCWAN-$39.00; 1926, AT&T-$52.08; 1964, AT&T Wireless-$70.98; TRAVEL:  1975, Dee Schieber-$45.00; LEASE PURCHASE:  1869, Eastman National Bank-$12,987.27; 1870, ODOT-$2129.28; 1871, ODOT-$2346.71; 1872, Eastman National Bank-$4116.58; 1873, Security Bank-$2409.99; 1874, Eastman National Bank-$8636.70; KAW TRIBE PROJECT:  1516, Chitwood Construction-$12,716.00; PONCA TRIBE PROJECT:  574, K & R Builders-$183,973.12; WHITE EAGLE PROJECT:  577, BKL Inc-$8161.09


SHERIFF’S JAIL FUND, MAINT.:  1260, Correctional Healthcare Mgmt-$8600.00; 1261, Four State Maintenance-$1153.27; 512, Polk Directories-$438.00; 1832, Laredo Repair Center-$139.00; 1919, Dept of Public Safety-$350.00; 1920, Galaxie Business-$58.10; 1933, Correctional Healthcare Mgmt-$35,767.38


LIEN FEE FUND, TRAVEL:  1981, Pam Goodno-$243.38; 1982, Carrie Glaser-$150.37


SERVICE FEE, MAINT.:  1120, Newkirk Rural Clinic-$20.00; CAPITAL OUTLAY:  1680, Dell Computer-$2528.98


The following resale claims were noted:




Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.