Monday, November 15, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 15, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 12, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Sarah Hobbs, Ponca City News; Craig Countryman, Sheriff; Scott Pemberton, Deputy Sheriff; Phil Ross, Assistant District Attorney; Kris Maple; Dennis Bonewell, Emergency Management Director; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk. 

 

Motion was made by Wilson and seconded by Leven approving minutes from the November 8, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board discussed with Phil Ross, Assistant District Attorney, the proposed development of a landfill in Kay County.  A meeting had been scheduled for 6:00 p.m. tonight in Blackwell to discuss the proposed development that Commissioner Leven will attend and Leven wanted some information prior to said meeting.  Ross stated that the Board had no jurisdiction concerning the proposed development, that DEQ would provide approval for said development.  Ross also stated that the Board could implement regulations concerning noise and/or dust pollution and road impact pursuant to O.S. 19 § 339.5, but that appeared to be the only issues allowed by law. 

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Public Buildings Authority Cash Fund as follows:

            State of Oklahoma, DHS - $1408.84 (wt#100872494)

            November Rent

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-65)

 

Motion was made by Leven and seconded by Wilson approving resolution disposing of the following equipment listed on the Court Clerk’s inventory:

            Maxoptix Optical Drive – Junked

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-66)

 

Motion was made by Leven and seconded by Wilson approving 3 contracts between Kay County and the BIA for bridge projects in Kay County.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving 3 contracts between Kay County and the Kaw Tribe for bridge projects in Kay County.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Development Permit Application submitted by Hanger Construction on behalf of Tom Anderson for construction of a building located near the corner of South Avenue and Highway 77 in rural Ponca City.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Floodplain file)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Highway Cash Fund - $238,752.77

            Commissary Cash Fund - $455.32

            Service Fee Cash Fund - $6922.52

            Sheriff’s Jail Cash Fund - $51,914.29

            Public Buildings Authority Cash Fund - $1408.84

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Service Fee Fund:

            Capital Outlay to Maintenance - $7500.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Leven approving the following transfer of appropriations within the Highway Fund:

            District #1 Capital Outlay to Kygar Road Project - $60,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board discussed with Phil Ross, Assistant District Attorney, the request from Ponca City Schools for distribution of excess resale property funds.  Ross stated that according to state statute the Treasurer submits a budget for the fund and any excess would be noted in the budget and would automatically be subject to distribution.  The Board requested that Pam Goodno, County Clerk, prepare a letter to Ponca City Schools for their approval next week.  No action was taken.

 

10:00 a.m. – Bid Opening:

            Bid #2004-44 Video Surveillance Equipment & Wireless Alarm System

 

Bids were received as follows:

            Travis Voice & Data - $52,752.00

 

Motion was made by Leven and seconded by Wilson to table the bid pending receipt from Homeland Security an award notice to proceed with project.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

BUDGET WORK SESSION

 

Motion was made by Leven and seconded by Wilson to recess until 9:00 A.m. on Wednesday, November 17, 2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Wednesday, November 17, 2004

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Sarah Hobbs, Ponca City News; J. C. Estes, Kay County Excise Board; Phil Ross, Assistant District Attorney; Craig Countryman, Sheriff; Pat Schieber, Treasurer; Larry Klumpp; Interim OSU Extension Director; Glenda Emerson, Court Clerk; Judy Barnes, Assessor; Rosie McCombs, Deputy Assessor; Cheryl Howard, Assistant Election Board Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            BIA - $204,854.98 (Wired Deposit)

                        Bridge #154 Project - $183,973.12

                        106 Road/Washunga Bay Road Project - $12,716.00 plus $4.77 Interest

                        Ponca Tribe Complex Project - $8161.09

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-67)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriation:

            Highway Cash Fund - $204,854.98

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Budget Work Session

 

Motion was made by Leven and seconded by Wilson making the following recommendations to the Kay County Excise Board:

            District Attorney - $33,000.00

            Sheriff - $862,350.00

            Treasurer - $115,155.00

            Commissioners - $113,455.00

            OSU Extension - $87,442.00

            County Clerk - $142,905.00

            Court Clerk - $217,690.00

            Assessor - $130,550.00

            District Court - $28,200.00

            General Government - $381,875.07

            Excise Board - $4,600.00

            Election Board - $96,581.92

            Insurance/Benefits - $1,146,931.00

            Purchasing - $25,705.00

            Data Processing - $58,505.00

            Charity - $2,500.00

            FEMA - $500,663.96

            County Audit Expense - $25,210.96

            Free Fair - $12,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Budget File)

 

The following Reports/Correspondence were noted:

Health Department Monthly Report – October 2004 (Exhibit A)

Court Clerk Newkirk Monthly Report – October 2004 (Exhibit B)

Court Clerk Blackwell Monthly Report – October 2004 (Exhibit C)

Court Clerk Ponca City Monthly Report – October 2004 (Exhibit D)

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

GENERAL FUND, MAINT.:  1248, Burkes Wrecker Service-$455.00; 1249, Goodyear Store-$436.88; 1377, Corporate Express-$369.60; 1749, Voss Lighting-$54.72; 1779, Carol Sheid-$35.00; 1780, Frances Davis-$35.00; 1790, Newkirk Herald Journal-$84.98; 1793, Allegiance Communications-$13.29; 1822, County Assessors Assn-$27.00; CONTRACTUAL SERVICES:  1805, OSU Cooperative Extension Service-$1265.00; TRAVEL:  648, Bankers Credit Card Service-$459.34; 1727, OSU/CLGT-$20.00; 1728, OSU/CLGT-$60.00; 1729, Marriott Hotel-$134.00; 1776, OSU/CLGT-$40.00; 1778, Frances Davis-$11.25; 1806, Larry Klumpp-$857.25; 1826, Kimberly Carlson-$69.64; 1827, Jennifer Holman-$154.30; 1828, Amy DeCosta-$108.00; 1829, Amy DeCosta-$74.85; 1833, Delores Prelesnick-$17.25; 1834, Mary Rhyne-$342.00

 

HEALTH FUND, MAINT:  1574, Southwest Business-$110.37; 1575, Southwest Business-$110.37; 1781, Carol Rickards-$106.25

 

HIGHWAY FUND, MAINT.:  770, Warren Power & Machinery-$491.89; 973, O’Reilly Automotive-$189.60; 1339, Hat’s Auto Supply-$249.11; 1341, Kelle Oil-$1171.45; 1343, Southwest Truck Parts-$995.08; 1506, Don’s Auto & Tire Repair-$135.95; 1660, Certified Laboratories-$1040.75; 1739, Southwest Truck Parts-$794.04; 1415, Bellco Materials-$2389.14; 1430, Bellco Materials-$2489.65; 1645, Kelle Oil-$90.39; 1668, Barnes Distribution-$317.93; 1693, Warren Power & Machinery-$114.96; 1697, Pioneer Fire & Safety-$15.00; 1711, Filter Care of Missouri-$269.00; 1714, ATC Freightliner Group-$311.29; 1757, Tractor Supply-$44.96; 1762, Kay Office Equipment-$70.00; 1770, Horinek Oil-$277.42; 1773, Rural Water District #3-$34.00; 1788, Kay Electric Cooperative-$310.48; 1789, Logix Communications-$7.44; TRAVEL:  1823, Dee Schieber-$133.47; PONCA TRIBE PROJECT:  574, K & R Builders-$96,330.14; 575, Terracon-$1499.35; WHITE EAGLE PROJECT:  576, Evans & Associates-$22,565.87; 577, BKL, Inc-$19,732.34; KAW TRIBE PROJECT:  900, Sunbelt Equipment-$3726.45; 1066, PC Concrete-$1956.38

 

SHERIFF’S JAIL FUND, MAINT.:  875, Lowe’s-$301.37; 1254, Keeler Roto-Rooter Service-$390.00; 1262, Sysco Foods of Oklahoma-$4464.23; 1264, Leach Paper-$444.51; 1759, Executive III Carpet Cleaning-$55.00

 

LIEN FEE FUND, TRAVEL:  1450, Courtyard Marriott-$99.00

 

REIMBURSEMENT FUND, MAINT.:  779, Neodigita Inc-$1728.36

 

SERVICE FEE, MAINT.:  1754, Burke’s Classic Restoration-$1012.74

 

FY2004 PURCHASE ORDERS:

 

HIGHWAY FUND, KAW TRIBE PROJECT:  4309, Evans & Associates-$443,340.30

 

The following resale claims were noted:

 

#10374, Dennis Schneeberger-$250.00

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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