Monday, November 8, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 8, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 5, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Vice-Chairman Wilson called the meeting to order.  Those present were as follows:  Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Sarah Hobbs, Ponca City News; Craig Countryman, Sheriff; Buddy Thomas, Undersheriff; Phil Ross, Assistant District Attorney; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.  Absent:  Dee Schieber, Chairman.

 

Motion was made by Leven and seconded by Wilson approving minutes from the November 1, 2004 meeting.  Motion carried:  Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            W W Recycling - $727.65 (ck#2634)

            Sale of scrap metal-District #2

Motion carried:  Wilson, aye; Leven, aye.  (4,5-64)

 

Motion was made by Wilson and seconded by Leven approving Corrected Resolution depositing funds into the Highway Cash Fund as follows:

            BIA - $556,162.96 (wired deposit) – District #1

                        106 Road/Washunga Bay Road Project:

                                    $435,045.30 plus Interest $108.76

                                    $13,977.83 plus Interest $3.49

                        Bridge 154 Project:

                                    $1499.35 plus Interest $0.38

                                    $96,330.14 plus Interest $48.17

                        Ponca Tribe Complex Project:

                                    $9147.25 plus Interest $2.29

Motion carried:  Wilson, aye; Leven, aye.  (4,5-63)

 

Craig Countryman, Sheriff, discussed the Contract between Kay County and Evercom for computer data information storage for the detention center.  Countryman stated that the data system needed new software and that the inmate phone service would cover the cost of the software but that a user fee would be required above that cost.  He was also looking into getting a lower user fee.  No action was taken.

 

Motion was made by Leven and seconded by Wilson approving early distribution of November, December and January payroll.  Motion carried:  Wilson, aye; Leven, aye.  (Exhibit A)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Lien Fee Cash Fund - $1082.25

            Preservation Fee Cash Fund - $4950.00

            Highway Cash Fund - $589,388.81

            Reimbursement Cash Fund - $1087.46

            Certification Fee Cash Fund - $1135.00

            Sheriff’s Jail Cash Fund - $14,647.62

Motion carried:  Wilson, aye; Leven, aye.

 

After discussion via phone with Carol Kellum, Election Board Secretary, motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

            Election Board Travel to Part-time - $100.00

Motion carried:  Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations with the Service Fee Fund:

            Capital Outlay to Part-time - $7000.00

Motion carried:  Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving Agreement between Kay County and Eastman National Bank for access to the Assessor’s computerized records.  Motion carried:  Wilson, aye; Leven, aye.  (Agreement file)

 

The Board discussed with Phil Ross, Assistant District Attorney, the request from Ponca City Schools for distribution of excess resale property funds.  Ross stated that according to state statute the Treasurer submits a budget for the fund and any excess would be noted in the budget and would automatically be subject to distribution.  The Board postponed any action until next week when all members could be present.

 

9:45 a.m. – Motion was made by Leven and seconded by Wilson to recess for a meeting of the Trustees of the Kay County Home Finance Authority.  Motion carried:  Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to recess until 2:00 p.m. on Tuesday, November 9, 2004.  Motion carried:  Wilson, aye; Leven, aye.

 

Tuesday, November 9, 2004

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Sarah Hobbs, Ponca City News; J. C. Estes, Kay County Excise Board; and Carrie Glaser, Deputy County Clerk.

 

Budget Work Session

 

Motion was made by Leven and seconded by Wilson approving FY2005 General Fund Publishing Sheet with the estimated revenue based at 93% of FY2004 collected revenue.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Budget file)

 

After meeting with county employees concerning the health insurance coverage provided to employees and covered dependents, motion was made by Wilson and seconded by Leven to provide HealthChoice Basic Health Insurance coverage for employees and their covered dependents at rates previously approved and allowing the employees to opt for the HealthChoice High Health Insurance coverage by supplementing the added costs at the employee’s expense.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The following Reports/Correspondence were noted:

ODOT:  County cash balances

Holmes, etal:  Notice, CJ-2004-34

Boettcher, etal:  Notice, CJ-2004-157PC

Treasurer’s Monthly Fee Report – October 2004 (Exhibit B)

County Clerk’s Monthly Report – October 2004 (Exhibit C)

Treasurer’s Consumable Item Report – 8-26-04 to 10-27-04 (Exhibit D)

Assessor’s Consumable Item Report – September/October 2004 (Exhibit E)

District #1 Consumable Item Report – September/October 2004 (Exhibit F)

District #2 Consumable Item Report – September/October 2004 (Exhibit G)

District #3 Consumable Item Report – September/October 2004 (Exhibit H)

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  1755, Quality Water-$32.50; 1756, SBC-$82.29

 

CSSP, CONTRACTUAL SERVICES:  1723, Tom Cusick-$1000.00

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  1033, Rogers Oil-$68.38; 1726, Metrocall-$170.95;

 

GENERAL FUND, MAINT.:  655, United Linen-$94.20; 958, Team Radio-$300.00; 1294, Farmers Coop-$410.00; 1369, Superior Rubber Stamp & Seal-$32.75; 1375, Lowe’s-$84.44; 1664, Corporate Express-$110.00; 1705, Kay Office Equipment-$1330.00; 1717, ThyssenKrupp Elevator-$259.73; 1733, Ponca City Business Systems-$157.98; 1758, Newkirk Herald Journal-$569.62; 1764, Quality Water-$19.50; TRAVEL:  1765, Cheryl Howard-$33.00; 1766, Carol Leaming-$44.25; 1782, Pam Goodno-$35.53; 1785, Barbara Smart-$24.27; 1786, Judy Barnes-$34.50; 1787, Radena Eisenhauer-$24.77; HEALTH INSURANCE:  1753, Cheryl Howard-$68.14; PERSONAL SERVICES:  1702, OESC-$33.00

 

HEALTH FUND, MAINT:  1682, Family Pharmacy-$11.58; 1716, Laboratory Associates-$220.00

 

HIGHWAY FUND, MAINT.:  768, Kelle Oil-$933.10; 773, Blackwell Auto Parts-$257.59; 970, Pioneer Hydraulics-$476.86; 1031, Southwest Truck Parts-$999.20; 1110, Brandt’s-$481.16; 1266, Southwest Truck Parts-$792.87; 1268, Interstate Batteries-$247.65; 1270, NAPA-$582.84; 1276, Western Uniform Service-$363.89; 1420, Cintas-$483.14; 1507, Southwest Truck Parts-$999.97; 1658, Southwest Truck Parts-$466.19; 1169, Dub Ross Co-$7220.13; 1190, Bartlett’s Overhead Door Co-$215.00; 1210, Don Caughlin-$498.00; 1289, Snow Glass-$108.00; 1334, Grimsleys-$38.90; 1391, Bellco Materials-$438.19; 1393, Darrel Gregory-$250.00; 1414, Bellco Materials-$555.47; 1452, Pioneer Hydraulics-$53.11; 1470, Bellco Materials-$1112.72; 1487, Western Uniform Service-$112.18; 1513, Mike’s Equipment Repair-$1254.50; 1515, Kelle Oil-$169.50; 1523, PC Concrete-$75.50; 1528, Power Plan-$166.67; 1579, Farm Plan-$373.04; 1612, Kelle Oil-$240.88; 1623, Cross Oil-$3263.60; 1647, Warren Power & Machinery-$1751.20; 1665, ONG-$1807; 1667, Johnson’s Welding-$137.00; 1681, Robert’s Truck Center-$271.34; 1696, Cross Oil-$11,395.15; 1700, Bliss Industries-$401.16; 1712, Cellplus Networks-$250.00; 1713, HSBC Business Solutions-$66.47; 1725, Dish Network-$41.98

 

SHERIFF’S JAIL FUND, MAINT.:  1035, Quality Water-$51.45; 1722, Caskey Pest Control-$38.00

 

LIEN FEE FUND, TRAVEL:  1783, Carrie Glaser-$137.13

 

REIMBURSEMENT FUND, MAINT.:  1511, Network Solutions-$275.00

 

The following resale claims were noted:

 

#10373, TM Consulting-$800.00

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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