Monday, October 18, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 18, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 15, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Kristi Woolley, OJA; Phil Ross, Asst District Attorney; Craig Countryman, Sheriff; Scott Pemberton, Deputy Sheriff; Russell Lopez, Travis Voice & Data; Carol Kellum, Election Board Secretary; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the October 11, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Juvenile Detention Transportation Claim in the amount of $1712.63.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Child Abuse Prevention Cash Fund as follows:

            Court Unappropriated Trust Fund - $42.50 (vo#20340)

            Court Unappropriated Trust Fund - $20.00 (vo#20347)

            Juror Donation

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-58)

 

Motion was made by Wilson and seconded by Leven approving resolution authorizing deposits to the General Fund FEMA Safe Room Reimbursement Account.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-59)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            State of Oklahoma, ODEM - $50.00 (wt#100808469)

            Safe Room Admin Fees

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-60)

 

Due to state statute regulating the disposal of equipment during election year, motion was made by Leven and seconded by Wilson to table action on the following resolutions:

Dispose of equipment – Sheriff, 2001 Ford Crown Victoria (clarification of year from Sheriff)

            Dispose of equipment – Sheriff, Miscellaneous

            Dispose of equipment – Sheriff, 1 set Night Sights & 6 Pistols

            Dispose of equipment – Sheriff , Vehicles

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Russell Lopez, Travis Voice & Data, discussed with the Board security equipment that would provide video surveillance for the courthouse and panic buttons for the offices.  Lopez stated that the company would work with Stop Tech to provide both sets of equipment for one bid price.  After discussion, the Board asked that Lopez provide bid specs so they could go out for bids.

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Highway Cash Fund - $246,097.63

            Service Fee Cash Fund - $5422.50

            Sheriff’s Jail Cash Fund - $31,142.63

            Commissary Cash Fund - $394.80

            Child Abuse Prevention Cash Fund - $62.50

            Public Buildings Authority Cash Fund - $1408.84

            Public Buildings Authority-Health Cash Fund - $789.10

            CSSP Cash Fund - $218.50

            Emergency Management Agency Cash Fund - $8985.00

            County Improvement Cash Fund - $8.09

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Commissary Fund:

            Capital Outlay to Equipment - $500.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to table action concerning the bid letting of the 2001 Ford Crown Victoria.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Carol Kellum, Election Board Secretary, discussed with the Board paying her full-time staff for overtime worked during a city or school election which payment would be reimbursed by the entity holding the election.  The overtime would not accrue for a county or state election and would not cost the county for said elections.  The Board was concerned about paying the assistant secretary for overtime citing that by law, all other first deputies do not accrue overtime pay or comp time.  The Board asked that Kellum check with the State Auditor for a determination on first deputy status for the assistant secretary.  No action was taken.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign 2 Proxy Statements authorizing Nationwide Life Insurance Company to vote Kay County shares of the Putnam Voyager Fund under the Nationwide Retirement Solutions Annuity.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Pesbco file)

 

Budget Work Session was postponed due to length of meeting.

 

The following Reports/Correspondence were noted:

Conner, etal:  Notice, CJ-2001-170PC

NODA:  Notice of regular meeting

CompSource Oklahoma:  Claims analysis

ACCO:  Survey, re:  Charity account

CSSP Monthly Report – September 2004 (Exhibit A)

Court Clerk Ponca City Monthly Report – September 2004 (Exhibit B)

Court Clerk Blackwell Monthly Report – September 2004 (Exhibit C)

Court Clerk Newkirk Monthly Report – September 2004 (Exhibit D)

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  1101, Dell Computer-$50.96; 1102, Corporate Express-$23.27 

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  1428, Metrocall-$170.95 

 

GENERAL FUND, MAINT.:  390, Blackwell Wrecker Service-$182.00; 982, Arkansas City Traveler-$146.10; 1211, Pitney Bowes-$113.93; 1212, Dell Computer-$320.67; 1379, Leach Paper-$265.80; 1389, Osage County Detention Center-$25.06; 1390, OSU Cooperative Extension Service-$2277.00; 1411, Eastern Oklahoma Youth Services-$2219.58; 1412, Craig County Detention Center-$299.36; 1413, Central Oklahoma Youth Service-$1318.98; 1429, Tonkawa News-$21.00; 1451, ACCO-$100.00; 1468, SBC-$230.05; TRAVEL:  1459, Mary L. Rhyne-$491.13; 1488, Pat Schieber-$285.33

 

HEALTH FUND, MAINT:  888, Walmart Community-$61.81; 889, Walmart Community-$70.02; 1175, Physicians Sales & Service-$118.50; 1235, Southwest Business Products-$128.99; 1320, FKM Copier Products-$105.22; 1381, Debra Ramsey-$54.00; 1397, City of Blackwell-$506.81; 1398, Kay County Assessor-$3885.57; 1427, Southwest Business Products-$47.31; 1456, Carol Rickards-$200.00; 1457, Language Line Service-$49.75; 1458, SBC-$184.59; 1477, U.S. Postal Service-$1000.00; PERSONAL SERVICES:  1399, Oklahoma State Dept of Health-$19,778.12; 1400, Oklahoma State Dept of Health-$23,948.55

 

HIGHWAY FUND, MAINT.:  52, Houser Hardware-$478.56; 54, Locke Auto Parts-$495.36; 860, Advanced Warnings-$65.10; 880, Hats Auto Supply-$238.95; 969, Lowes Companies-$491.97; 971, Farm Plan-$298.59; 972, Kelle Oil Company-$593.96; 1029, Vinings Rental & Supply-$227.09; 1052, Evans & Associates-$244.65; 1108, Southwest Truck Parts-$499.33; 1109, Dons Auto & Tire Repair-$145.00; 1191, Southwest Truck Parts-$71.94; 1223, Evans & Associates-$875.35; 1282, BKL Inc-$6500.00; 1298, Dig-It-Rocks-$4746.14; 1307, Berry Tractor & Equipment-$128.41; 1308, Rays Used Equipment-$232.12; 1308, Rays Used Equipment-$232.12; 1309, Warren Power & Machinery-$83.70; 1316, Harlands Diesel-$501.14; 1327, Power Plan-$44.25; 1335, North Central Rebuilders-$82.00; 1372, Cintas-$185.70; 1373, Logix Communications-$1.87; 1374, Axle Wheel Aligning-$64.51; 1380, Berry Tractor & Equipment-$93.80; 1402, Kay Electric-$442.51; 1403, Postmaster-$37.00; 1416, Horinek Oil-$554.84; 1425, Bobs Glass-$288.00; LEASE PURCHASE:  1460, Eastman National Bank-$5007.25; 1461, OK Dept of Transportation-$2346.71; 1462, OK Dept of Transportation-$2129.28; 1463, Security Bank-$2409.99; 1465, Eastman National Bank-$8636.70; 1466, Eastman National Bank-$12,987.27 

 

SHERIFF’S JAIL FUND, MAINT.:  653, Four State Maintenance-$799.91; 876, Ben E. Keith Foods-$4000.00; 967, Ben E. Keith Foods-$395.90; 1073, Bartletts Overhead Door-$60.00; 1286, Gast, Inc-$90.00; 1385, Galaxie Business-$63.31; 1387, Travis Voice & Data-$1720.00; 1388, Dept of Public Safety-$350.00 

 

LIEN FEE, TRAVEL:  1493, Pam Goodno-$53.25

 

SERVICE FEE, CAPITAL OUTLAY:  469, Bankers Credit Card Service-$213.08; 605, Oklahoma Tax Commission-$28.50; 1213, Pursuit Safety Inc-$84.00

 

The following resale claims were noted:

 

10363, Mediasoft-$692.77

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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