Monday, September 27, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 27, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 24, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Craig Countryman, Sheriff; Buddy Thomas, Undersheriff; Tom Cusick, CSSP Coordinator; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the September 20, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving Line Permit Application submitted by Frank Evans for installation of a water line near S1/2 Section 1-29-R2W.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-26)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign 2 Proxy Statements authorizing Nationwide Life Insurance Company to vote Kay County shares of Nationwide Retirement Solutions Annuity at the October 27, 2004 Shareholders Meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Annuity file)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Agreement between Kay County and Correctional Healthcare Management for inmate healthcare for period of 10-01-04 to 9-30-05 in the amount of $8858.00 per month, contingent upon approval by the District Attorney.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            State of Oklahoma, ODEM - $25.00 (wt#100755081)

                        Safe Room Admin Fee

            State of Oklahoma, ODEM - $1987.50 (wt#100755083)

                        Safe Room Rebate – A. Martin

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-51)

 

Under new business, motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund, funds received 9-24-04 after posting of agenda, as follows:

            BIA - $714,254.28 (Wire Deposit)

            Reimbursement for 106 Road/Washunga Bay Road Project-District #1

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-52)

 

Motion was made by Schieber and seconded by Leven approving the following cash fund appropriation:

            Highway Cash Fund - $714,254.28

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Also under new business, a fax was received from ACCO concerning a legislative request from a county commissioner allowing counties to have the option of receiving the County Bridge and Road Improvement funds back to counties directly rather than ODOT.  After discussion, each commissioner decided against said legislative request.

 

Other new business included discussion of contracting for annual bridge inspections.  After discussion, motion was made by Leven and seconded by Wilson approving resolution selecting the ACCO Circuit Engineering District #8 to provide said inspections.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-53)

 

Motion was made by Leven and seconded by Wilson to go into Executive Session for discussion of a personnel issue.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board of County Commissioners went into executive session on a personnel issue.  It was decided the issue was not executive session material and came out of executive session for discussion.  Due to allegations from several court employees about an elected official using courthouse personnel to park their car and to fill it with gas, the Board questioned whether this was personal use by a county officer and requested that the Sheriff investigate these actions that have occurred over the past several years.

 

Tom Cusick, CSSP Coordinator, discussed with the Board the contract in which he signed with the Department of Corrections which provided payment directly to him rather than passing through Kay County.  Commissioner Schieber was informed of this information last week and he had contacted Dee Miller, DOC, informing her that said contract had previously been with Kay County and that it needed to continue with Kay County for accounting reasons.  Ms. Miller stated that she would cancel the contract with Mr. Cusick and provide a new contract for Kay County.  No action was taken.

 

Upon information provided by Victor Kahle concerning an error in the minutes of August 23, 2004, motion was made by Leven and seconded by Wilson correcting said minutes in the paragraph concerning discussion with Mr. Kahle concerning roadways to rural cemeteries as follows (correction underlined):

 

Victor Kahle addressed the Board with concerns regarding the county roadways leading to St. John’s Methodist Lutheran Church Cemetery and to the Prairie Chapel Cemetery.  He stated that the roadways needed work and would like to see Asphalt applied to them and to all roadways leading to cemeteries.  Commissioner Leven cited that the costs for asphalting a roadway would be extensive to provide minimal resurfacing and that it would not hold up to the truck traffic in the specific area near the Prairie Chapel Cemetery due to the use of the roadway by farmers using that road as a means to the elevators during harvest and that an aerial service is located along that road that brings in heavier traffic.  Leven stated that the Commissioners would look into the areas to see what could be done to improve the conditions.

 

Said minutes will be noted.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The following Reports/Correspondence were noted:

Collins, etal:  Notice, WC049052

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  988, Southwest Business-$65.45; 1103, AT&T-$19.04

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  1192, Allegiance Communications-$13.29; TRAVEL:  1193, Dennis Bonewell-$135.00

 

GENERAL FUND, MAINT.:  44, Burke’s Wrecker Service-$593.63; 81, USPS Disbursing Officer-$2000.00; 389, Caskey Pest Control-$50.00; 654, Houser Hardware-$121.36; 968, Merrifield Office-$118.78; 806, Staples-$29.98; 1070, Supply First-$49.72; 1076, Pitney Bowes-$110.00; 1094, AT&T-$15.64; 1095, AT&T Wireless-$35.82; 1099, AT&T-$11.34; 1112, Supported Community Lifestyles-$425.00; 1163, Galaxie Business-$165.66; 1114, Birch Telecom-$9.89; 1115, AT&T-$163.25; 1117, Pottawatomie Co Juv Center-$68.08; 1118, COYS-$1067.04; 1119, Eastern Okla Youth Services-$2085.06; 1121, Craig Co Detention Center-$916.79; 1122, AT&T-$11.71; 1164, at&t-$12.17; HEALTH INSURANCE:  1130, AFLAC-$25.00; TRAVEL:  1023, Saddleback Inn-$66.00

 

HEALTH FUND, MAINT:  663, FKM Copier Products-$157.64; 841, Corporate Express-$117.75; 1069, Caskey Pest Control-$55.00; 1176, Stillwater Typewriter-$300.00; 1178, Throop Lawn Care-$425.00; 1179, C & J Mowing-$60.00; 1180, AT&T Wireless-$142.06; 1181, ANCO Services-$1945.00; 1182, Blackwell Journal Tribune-$51.00; 1183, Ponca City Utility Authority-$1781.17; CAPITAL OUTLAY:  1100, Commercial Federal Bank-$7960.13

 

HIGHWAY FUND, MAINT.:  482, Staples-$100.70; 495, Farm Plan-$288.74; 496, Kelle Oil-$596.81; 772, Cintas-$681.04; 775, O’Reilly Automotive-$197.18; 881, Southwest Truck Parts-$794.63; 1170, AT&T Wireless-$72.23; 1093, PCWAN-$39.00; 1092, Turner Radiator & A/C-$50.00; 11, David Rence-$498.00; 200, Snow Glass-$58.33; 707, Northern Tool & Equipment-$101.57; 849, American Logo & Sign-$60.00; 907, Via Christi-$45.00; 977, Terracon-$3200.00; 979, Kelle Oil-$1011.84; 987, D & D Farm Equipment-$6.25; 1010, Warren Power & Machinery-$277.72; 1020, David Rence-$24.00; 1019, Kelly Garage-$436.64; 1038, ONG-$22.35; 1040, Turner Radiator & A/C-$40.00; 1045, Horinek Oil-$277.42; 1063, Tubes & Hoses of Harland’s-$76.82; 1064, SBC-$162.00; 1068, Wright’s Machine Shop-$90.00; 1071, OSU-$40.00; 1085, City of Blackwell-$324.01; 1087, Centerpoint Energy Arkla-$16.26; 1088, SBC-$111.78; PONCA TRIBE PROJECT:  574, K & R Builders-$34,900.00

 

SHERIFF’S JAIL FUND, MAINT.:  388, Keeler Roto-Rooter Service-$195.00; 919, OCI-$1800.00; 1113, Caskey Pest Control-$38.00; 1116, Allegiance Communications-$30.29

 

LIEN FEE, TRAVEL:  1244, Pam Goodno-$125.63

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  399, David & Lisa O’Neal-$635.00

 

SERVICE FEE, MAINT.:  129, Special-Ops Uniforms-$153.00; 898, Fred Baker Firearms-$91.56; 1074, SWAFS 2004 Training Conference-$170.00; 1166, SWAFS 2004 Training Conference-$150.00

 

The following resale claims were noted:

 

#10345, Staples-$88.89; #10346, Southwest Business-$35.40

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

___________________________

            DEE SCHIEBER, CHAIRMAN

 

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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