Monday, September 20, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 20, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 17, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACYFM; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the September 13, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Upon recommendation of Glenda Emerson, Court Clerk, motion was made by Wilson and seconded by Leven to accept the bid from Southwest Business Products for office furniture for courtroom B and conference room in the amount of $28,405.00 per Bid #2004-43 Office Furniture, opened 9-7-04.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            County of Kay, G5100-20 - $206,847.75 (wt#641)

            State reimbursement from FEMA-1355-DR-OK

                        District #1 - $79,992.55

                        District #2 - $75,359.33

                        District #3 - $51,495.87

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-48)

 

Motion was made by Wilson and seconded by Leven approving resolution requesting participation in the County Road Machinery and Equipment Revolving Fund for the purchase of 1 truck with dump bed for District #3.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-49)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            BIA - $34,900.00 (Wire Deposit)

            Partial funding for Bridge #154 Project-District #1

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-50)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Highway Cash Fund - $480,010.29 & 34,900.00

            County Improvement Cash Fund - $1061.75

            Emergency Management Agency Cash Fund - $1612.70

            Public Buildings Authority Cash Fund - $1408.84

            Public Buildings Authority-Health Cash Fund - $835.78

            BIA Cemetery Road Cash Fund - $0.63

            Service Fee Cash Fund - $7734.88

            Commissary Cash Fund - $467.22

            Sheriff’s Jail Cash Fund - $36,026.59

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

10:00 a.m. – Bid Opening:

            Bid #2004-42 Crushed Concrete

 

Bids were received from the following vendors:

            TPI Petroleum, Inc.

                        1 ½” & down - $3.00 per ton, County loads

                        3” to 1 ½” - $4.00 per ton, County loads

                        3” & above - $5.00 per ton, County loads

            Diemer Construction

                        1 ½” & down - $8.50 per ton, vendor loads

                                                $7.50 per ton, County loads

                        3” to 1 ½” - $8.50 per ton, vendor loads

                                                $7.50 per ton, County loads

                        3” & above - $8.50 per ton, vendor loads

                                                $7.50 per ton, County loads

            Evans & Associates Construction Company

                        1 ½” & down - $8.75 per ton, vendor loads

                                                $8.00 per ton, County loads

                        3” to 1 ½” - $8.75 per ton, vendor loads

                                                $8.00 per ton, County loads

                        3” & above - $8.75 per ton, vendor loads

                                                $8.00 per ton, County loads

 

Motion was made by Leven and seconded by Wilson accepting the bids from TPI Petroleum, Inc. as low bidder and the bids from Diemer Construction citing the close location for pickup near a project as reason for selection of other than low bidder.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid #2004-42)

 

The following Reports/Correspondence were noted:

The Garden City Group:  Notice, 04-00757-W11

CSSP Monthly Report – August 2004 (Exhibit A)

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  911, Corporate Express-$182.40; 1051, AT&T-$11.50; TRAVEL:  1096, Rhonda Stephens-$56.09; 1097, Pat Schieber-$149.56

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  1044, AT&T-$9.86; 1060, AT&T-$9.19

 

GENERAL FUND, MAINT.:  46, Lam Communications-$309.00; 470, Fuelman of Oklahoma-$2502.85; 1005, Newkirk Herald Journal-$26.81; 1008, Underground Vault & Storage-$266.00; 1042, AT&T-$12.50; 1043, AT&T-$10.76; 1047, AT&T-$9.29; 1050, AT&T-$21.92; 1059, AT&T-$12.24; 1062, AT&T-$11.63; 1075, ONG-$833.26; 1078, AT&T-$8.48; 1079, AT&T-$7.28; TRAVEL:  1081, Pam Goodno-$252.63; 1082, Carrie Glaser-$38.50; 1089, Perry Ford-$86.85; 1090, Judy Barnes-$70.80; 1091, Ron Colberg-$73.78; 1098, Christine Kennedy-$161.62

 

HEALTH FUND, MAINT:  171, Lowe’s-$9.89; 558, Staples-$62.98; 561, Walmart-$30.22; 887, Kwik-Kopy Printing-$6.90; 213, GLM Fire & Safety-$616.00; 820, McKesson Medical-Surgical-$36.36; 838, Corporate Express-$75.54; 842, Southwest Business-$81.00; 947, McDonald Electric-$63.00; 1014, Debra Ramsey-$60.75; 1015, Carol Rickards-$256.25; 1041, Leach Paper-$31.00; 1055, SBC-$180.15; 1056, Language Line Services-$49.75; 1057, SBC Long Distance-$248.96; 1058, ONG-$60.16; CAPITAL OUTLAY:  504, Dell Marketing-$9070.08

 

HIGHWAY FUND, MAINT.:  480, Don’s Auto & Tire Repair-$385.00; 657, Pioneer Hydraulics-$299.25; 658, Hat’s Auto Supply-$249.51; 661, Owen Auto Supply-$372.82; 372, Advanced Warnings-$65.10; 812, Evans & Associates-$1176.70; 836, Sunbelt Equipment & Supply-$561.00; 862, Curtis Industries-$335.02; 893, Sunbelt Equipment & Supply-$1063.74; 894, Superior Radiator Works-$460.00; 899, Filter Care of Missouri-$174.35; 943, Kelle Oil-$493.00; 975, Security Abstract-$1500.00; 1011, Kay Electric Cooperative-$363.50; 1046, AT&T-$29.73; 1061, AT&T-$60.98; TRAVEL:  1105, Wayne Leven-$91.88

 

SHERIFF’S JAIL FUND, MAINT.:  36, Southwest Business-$497.67; 241, Four State Maintenance-$735.08; 381, Leach Paper-$675.10; 385, Correctional Healthcare Mgmt-$8600.00

 

SERVICE FEE, CAPITAL OUTLAY:  598, Fred Baker Firearms-$904.00

 

FY2004 PURCHASE ORDERS:

 

GENERAL FUND, MAINT.:  4395, Leach Paper-$419.93

 

HEALTH FUND, PERSONAL SERVICES:  4493, Oklahoma State Dept of Health-$7097.53

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

           

___________________________

            DEE SCHIEBER, CHAIRMAN

 

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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