Monday, August 2, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 2, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 30, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Craig Countryman, Sheriff;; Judy Barnes, Assessor; Carson Creed; Pat Schieber, Treasurer; Rhonda Stephens, Deputy Treasurer; Judge D. W. Boyd; Guy Munroe, Chairman of Kaw Nation; Ray Ball, Roads Director for Kaw Nation; Mark Gibson, District Attorney; Carol Kellum, Election Board Secretary; Shannon Muchmore, Ponca City News; Rog Allen, KACY FM; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the July 26, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson proclaiming August 6, 2004 as Kaw Nation Day for their funding contributions to Kay County projects.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-21)

 

Amendments/additions to County Employee Policy Handbook – No action.

 

Upon recommendation from Lisa Cundiff, Kay County Health Department, motion was made by Leven and seconded by Wilson accepting the bid from ANCO Services in the amount of $1510.00 per month for janitorial services at the Ponca City Health Department and in the amount of $435.00 per month for janitorial services at the Blackwell Health Department for FY2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid #2004-41)

 

Upon recommendation from Judge D. W. Boyd, motion was made by Leven and seconded by Wilson accepting the bid from Supported Community Lifestyles in the amount of $425.00 per month for janitorial services at the Ponca City Court Clerk’s office for FY2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid #2004-40)

 

Pam Goodno, County Clerk, discussed with Judge Boyd the changes being made to the Court Clerk Revolving Fund.  Additional information would be provided as they are worked out.

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Public Buildings Authority Cash Fund as follows:

            State of Oklahoma, DHS - $1408.84 (wt#100615273)

            July Rent

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-22)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            Diemer Construction Co., Inc. - $100.00 (ck#6311)

            Line Permit Application-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (4,5-23)

 

Motion was made by Leven and seconded by Wilson approving the following resolutions:

County Treasurer’s appointments of Deputy Treasurers:  Linda Smith, Christy Kennedy, Lisa Howard, Rhonda Stephens, Lisa Epperly (4,5-24)

Resolution fixing the amount of 5.5% as interest to be paid on non-payable warrants (4,5-25)

Kay County Investment Policy (4,5-26)

Designation of safe in County Treasurer’s office or in a safety deposit box in a Kay County Bank as place to store all investments, securities, and bonds of Kay County (4,5-27)

Designation of depositories for Kay County funds (4,5-28)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving agreements between Kay County and the following:

            BIA, at request of Tonkawa Tribe – Stink Creek Bridge, $350,000.00

BIA, at request of Tonkawa Tribe – North Chikaskia River Truss Bridge, $800,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project files)

 

Motion was made by Wilson and seconded by Leven authorizing Craig Countryman, Sheriff, to sign Licensing Agreement between Kay County Sheriff and KellPro in the amount of $2043.00 for FY2005.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)

 

The Board reviewed and discussed the amount of funds due to Kay County from the 2000 Snow Storm and the 2002 Ice Storm.  The Board will invite the local legislators and appropriations committee heads to meet with them to discuss possible appropriation of said funds.  No action was taken.

 

Commissioner’s Land Sale:

            Lots 9-12, Block 37, Original Town Blackwell

 

Bid was received as follows:

            Obbie and/or Judy Jackson - $150.00

 

Motion was made by Wilson and seconded by Leven accepting the bid of $150.00 from Obbie and/or Judy Jackson for the sale of Lots 9-12, Block 37, Original Town Blackwell and issued deed for same.  (Book 1283, Page 657)

           

Motion was made by Leven and seconded by Wilson approving County Treasurer’s Annual Report for FY2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Budget file)

 

Motion was made by Leven and seconded by Wilson approving Maintenance Contract for Newkirk DHS building between Kay County and David and Lisa O’Neal for FY2005 in the amount of $635.00 per month.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)

 

Motion was made by Wilson and seconded by Leven approving Bridge Inspection Invoice and Claim form for bridge inspections from 5-6-04 to 7-26-04 in the amount of $893.98.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven approving Lease Purchase Agreements between Kay County and ODOT for the purchase of 2 2004 Sterling Acterra Dump Trucks in the $62,018.00 each.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Lease Purchase file)

 

The Board met with County Officers/Department Heads individually to discuss budget requests for FY2005.  No action was taken.

 

Commissioners approved payroll claims, subject to deductions.

                       

The following Reports/Correspondence were noted:

Assessor’s Report to Excise Board 2004

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  435, Quality Water-$37.50; 436, SBC-$81.28

 

CSSP, CONTRACTUAL SERVICES:  448, Tom E. Cusick-$1000.00

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  27, Rogers Oil-$47.99; 337, OEMA-$35.00; 402, SBC-$53.18

 

GENERAL FUND, MAINT.:  389, Caskey Pest Control-$50.00; 208, Network Solutions-$349.00; 249, Terri Pameticky-$100.00; 251, Lutheran Church-$40.00; 252, Church of Christ-$40.00; 253, Tabernacle Activities Center-$40.00; 254, First Baptist Church-$40.00; 255, First United Methodist Church-$40.00; 256, Masonic Lodge-$40.00; 257, Consolidated School-$40.00; 258, Christ’s Church-$40.00; 259, Peckham Christian Church-$35.00; 260, Nardin Methodist Church-$25.00; 261, Sun-N-Fun-$40.00; 262, St. John’s Lutheran Church-$35.00; 263, Kildare School-$5.00; 264, Presbyterian Church-$30.00; 265, Victory Tabernacle-$40.00; 266, First National Bank-$40.00; 267, Ranch Drive Vol. Fire Dept-$40.00; 268, Central Baptist Church-$40.00; 269, First Church of God-$40.00; 270, St. Mary’s Parish Hall-$40.00; 271, Church of Christ-$40.00; 272, Church of Christ-$40.00; 273, Northeast Baptist Church-$25.00; 274, Westminster Village-$35.00; 331, Newkirk Herald Journal-$18.00; 332, AT&T-$14.32; 342, Birch Telecom-$11.57; 369, Leach Paper-$68.45; 376, ThyssenKrupp Elevator-$259.73; 377, City of Newkirk-$9150.20; 401, Quality Water-$19.00; 403, SBC-$107.88; 404, SBC-$106.40; 408, SBC-$110.13; 409, AT&T-$7.49; 416, SBC-$79.78; 417, AT&T-$9.32; 426, Newkirk Herald Journal-$34.80; 427, Galaxie Business-$206.96; 428, AT&T-$20.53; 429, SBC-$266.04; 430, Page Plus-$145.60; 438, SBC-$186.18; 442, Kay County Election Board-$198.00; TRAVEL:  373, OK Court Clerk’s Assn-$450.00; 443, Carol D. Kellum-$10.50; 444, Carol Leaming-$10.13; 445, Terri Pameticky-$12.00; 446, Steve Austin-$10.13; 451, Pam Goodno-$197.63PART-TIME:  344, OESC-$3230.00; HEALTH INSURANCE:  352, Flex One-$25.00

 

HEALTH FUND, MAINT:  220, Kwik-Kopy Printing-$20.38; 244, Voss Lighting-$181.40; 248, Leach Paper-$26.00; 279, Holt’s Toner Source-$100.00; 346, SBC-$179.94; 348, ANCO Services-$1945.00; 349, Ponca City News-$48.42; 351, American Telephone-$90.00; 424, SBC-$390.22; 425, Ponca City Utility Authority-$1673.07

 

HIGHWAY FUND, MAINT.:  58, Cintas-$696.80; 62, Shoney’s Tire & Auto-$130.00; 68, Kelle Oil-$488.53; 103, Brandt’s-$247.79; 176, Cross Oil-$170.70; 7, Brawley Engineering-$24,500.00; 118, Kelle Oil-$1009.35; 147, Edwards Canvas-$65.23; 167, Kelle Oil-$502.54; 183, Zee Medical-$41.90; 194, CL Boyd-$1054.70; 196, Farm Plan-$35.01; 198, Dig-It-Rocks-$4779.80; 203, Berry Tractor & Equipment-$96.38; 205, Farm Plan-$62.52; 209, Power Plan-$325.00; 228, Filter Care of Missouri-$117.80; 245, Robert’s Truck Center-$181.10; 284, Walmart-$292.20; 290, Pioneer Hydraulics-$3.12; 325, Cordell’s Diesel Service-$85.02; 327, North Central Rebuilders-$62.00; 330, Newkirk Auto Center-$637.40; 334, Ponca City Utility Authority-$438.50; 335, Dish Network-$15.98; 375, SBC-$79.78; 413, Zee Medical-$62.09; 419, ONG-$29.33

 

SHERIFF’S JAIL FUND, MAINT.:  31, Walmart-$210.25; 131, Security Transport Services-$1042.56; 280, Arrow Machinery Co-$155.99; 339, Allegiance Communications-$28.19; 340, Galaxie Business-$61.85; 341, KellPro Computer-$2043.00; 431, Caskey Pest Control-$38.00

 

LIEN FEE, CAPITAL OUTLAY:  212, CDW-G Inc-$231.44

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  391, Caskey Pest Control-$42.00; 400, Michelle Ailey-$1200.00

 

REIMBURSEMENT, MAINT.:  121, ESRI-$559.25

 

SERVICE FEE, MAINT.:  343, National Sheriff’s Assn-$100.00

 

FY2004 PURCHASE ORDERS:

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  4451, Rogers Oil-$33.90

 

GENERAL FUND, MAINT.:  4214, Blackwell Wrecker Service-$24.95; 4644, Jack Bowker Ford-$592.95

 

COUNTY HEALTH, MAINT.:  4459, Physicians Sales & Service-$61.20; 4650, Throop Lawn Care-$340.00; 4652, Outpatient Surgical Center-$12.00; 4663, AT&T Wireless-$143.64

 

HIGHWAY, MAINT.:  4446, Walmart-$22.78

 

SHERIFF’S JAIL, MAINT.:  3512, Houser Hardware-$332.70; 4551, Correctional Healthcare Mgmt-$8600.00

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

           

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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