Monday, July 12, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 12, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 9, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Dennis Bonewell, Emergency Management Director; Carson Creed; Shannon Muchmore, Ponca City News; Rog Allen, KACY FM; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Leven and seconded by Schieber approving minutes from the July 6, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – No action.

 

Motion was made by Leven and seconded by Wilson approving KellPro Software Licensing Agreements and authorizing agents as follows:

            License for County Clerk, Agent:  Pam Goodno, County Clerk

            License for District #2, Agent:  Wayne Leven, Commissioner

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Motion was made by Leven and seconded by Wilson approving resolution allowing for deposits to the General Fund FEMA account for payments relating to FEMA-1401-DR-OK from various accounts/agencies.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #4,5-13)

 

Resolution for membership to the ACCO-SIG Program – Tabled for more information.

 

Motion was made by Leven and seconded by Wilson approving resolution disposing of the following equipment listed on the Court Clerk’s inventory:

            Transcriber Expresswriter – Junked

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #4,5-14)

 

Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

            Preservation Fee Cash Fund - $5270.00

            Lien Fee Cash Fund - $968.00

            Reimbursement Cash Fund – $666.28

            Certification Fee Cash Fund - $1375.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Highway Fund:

            District #2 Capital Outlay to Maintenance - $15,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board discussed the need to appoint a Finance Chief for the Kay County Emergency Management MIP Committee, whose responsibilities would include knowledge of state purchasing laws, funding information and access to funds.  The Board tabled the appointment until they could discuss the appointment and responsibilities with Pam Goodno, Kay County Clerk.

 

The Board discussed notary services of Kay County employees whose commissions are paid with county funds as they relate to providing the service to citizens.  The Board agreed that services should be provided to citizens who have county related business and are in need of a notary.  A memo would be sent to all county officers on same.  (Exhibit A)

 

Motion was made by Schieber and seconded by Wilson approving the Interlocal Agreement between Kay County and the Ponca Tribe for use of county bid procedure for road project, part of County Line Road south of White Eagle and roadway inside Ponca Tribe Complex.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Motion was made by Leven and seconded by Wilson to go out for bids for janitorial services at the Ponca City Health Department and the Blackwell Health Department.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Judge Boyd advised the Board, via letter, of the current status of the lease agreement for the Ponca City Court Clerk’s office relating to the reduced lease amount for FY2005 as agreed to in the original contract.  Boyd states that the reduction may violate the Postal Worker’s Union’s Collective Bargaining Agreement.  No action was taken at this time.  (Exhibit B, Budget files)

 

Carol Kellum, Election Board Secretary, advised the Board that the load lifter machine that had previously been suggested for use of lifting and lowering of ballot machines would not be feasible.  Kellum stated she appreciated the Board’s suggestion but that the machine would require too much space to operate and store and that she would look into other means for solving the problem, including a different cabinet system.  Commissioner Leven suggested that use of the janitorial staff for moving the ballot boxes as needed could be provided.  No action was taken.

 

Commissioner Leven asked that the County Clerk draft a letter be sent to the Oklahoma Legislative Appropriations Committee with copies sent to the local Legislators requesting help to secure our state funds from the 2002 Ice Storm and the 2000 Snow Storm.  Action on said letter will be next week.

                       

The following Reports/Correspondence were noted:

District #2 Consumable Item Report –June 2004 (Exhibit C)

District #3 Consumable Item Report – May/June 2004 (Exhibit D)

Health Department Monthly Report – June 2004 (Exhibit E)

Barber & Bartz:  Notice, CJ-2004-63

CompSource of Oklahoma:  Claims analysis

ODOT:  Notice, STP-136D(093)CO

 

The following purchase orders/claims were approved for payment:

 

FY2005 PURCHASE ORDERS:

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  127, Metrocall-$170.95

 

GENERAL FUND, MAINT.:  2, ThyssenKrupp Elevator-$259.73; 13, ACCO-$50.00; 14, NODA-$1000.00; 23, OTC Fund-$330.00; 77, Postmaster-$126.00; 81, USPS Disbursing Officer-$2000.00; 84, Ponca City Business Systems-$170.50; 89, Ford Refrigeration Service-$1104.55; 97, County Assessor’s Assn-$300.00; 100, Kay Office Equipment-$588.00; 120, Ford Refrigeration-$11,627.82; 130, Secretary of State-$20.00; TRAVEL:  163, Pam Goodno-$126.50; WORKERS’ COMP:  126, ACCO-$270,033.00; CIVIL DEFENSE:  85, Kay County Emergency Management-$13,378.65; CSSP:  86, Kay County CSSP-$3000.00

 

HIGHWAY FUND, MAINT.:  15, Brawley Engineering-$2500.00; 74, Farm Plan-$584.00; 5, Rural Water District #3-$42.00; 75, Robert’s Truck Center-$1058.71; 92, KellPro Computer-$600.00; 98, Horinek Oil-$539.78; 122, OK Dept of Agriculture-$800.00; 123, OK Dept of Agriculture-$800.00; 124, OK Dept of Agriculture-$800.00; TRAVEL:  166, Dee Schieber-$93.00; 170, Wayne Leven-$91.88

 

PRESERVATION FEE, MAINT.:  94, KellPro Computer-$5100.00

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  4194, Oklahoma Business Forms-$1988.83; 4536, Dell Computer-$98.06

 

COMMISSARY, EQUIPMENT:  4526, Eastman National Bank-$106.00

 

GENERAL FUND, MAINT.:  4566, Southwest Business-$639.00

 

COUNTY HEALTH, MAINT.:  4196, Southwest Business-$76.50

 

HIGHWAY FUND, MAINT.:  3504, Houser Hardware-$340.76; 3638, Locke Auto Parts-$310.19; 4229, Kelle Oil-$555.81; 4249, Bellco Materials-$2104.05; 4316, Kelle Oil-$968.21; 4288, Seller Equipment-$3510.11; 4426, Bellco Materials-$2071.50; 4552, Bellco Materials-$2036.52; 4606, Evans & Associates-$518.35; CAPITAL OUTLAY:  2881, Casco Industries-$3675.00

 

SHERIFF’S JAIL, MAINT.:  3846, Walmart-$466.58; 4095, Walmart-$235.36; 4355, Inventory Trading Company-$51.50

 

The following resale claims were noted:

 

Claim #10301, T M Consulting-$93.84

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

           

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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