Monday, June 28, 2004

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 28, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 25, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACY FM; Carson Creed; Carol Stafford, Election Board Secretary; Shannon Muchmore, Ponca City News; and Carrie Glaser, Deputy County Clerk. 


Motion was made by Wilson and seconded by Leven approving minutes from the June 21, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.


Purchase and/or sale of property for storage – No action.


Kay County Employee Policy Handbook – No action.


Kay County Floodplain requirements – No action.


Motion was made by Leven and seconded by Wilson approving Contracts/Agreements with the following facilities for providing juvenile detention services:

            ROCMND Area Youth Services @ Craig County Juvenile Detention Center

            Sequoyah Enterprises @ LeFlore County Juvenile Detention Center

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)


Motion was made by Wilson and seconded by Leven approving Contract between Kay County and the City of Blackwell for housing of prisoners at the Kay County Detention Center.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)


Motion was made by Leven and seconded by Wilson approving the following Contracts/Agreements on behalf of the Kay County Health Department for FY2005:

            Braman Public Schools – Psychological Services

            Anco Services – Janitorial Services

            Laboratory Associates – Radiology Services

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)


Carol Stafford, Election Board Secretary, discussed with the Board the possibility of contracting for the testing of ballots prior to elections at a rate of $10.00 per machine for 36 machines.  She stated that the entities holding the elections would pay for the testing and also noted that other counties were beginning to contract out for this service.  Commissioner Leven referred back to the machine he had inquired about previously stating the cost would be covered by only 2 elections and there would not be a recurring cost after said purchase.  The state and county election costs would be paid by the state and county, which would cover said cost this year.  Commissioner Wilson had a concern about having a non-employee performing the testing on their own time, and the possibility of that contractor being unavailable when testing needed to be done.  Purchasing the machine would utilize current personnel time and therefore eliminate continued costs and non-employee personnel.  No action was taken.


Commissioner Schieber discussed with the Board the request he had made to the Community Service Sentencing Council for funding of CSSP coordinator services to oversee court ordered CSSP out of the District Court Fund.  Schieber stated that Judge Boyd had advised that funding could be available for furniture, etc., but was not available for said services due to a lack of a budgetary description for said services.  Schieber also stated that Judge Boyd had stated that possible funding could be available through the District Attorney’s office.


The following Reports/Correspondence were noted:

Roger Sober:  Letter of resignation (Exhibit A)

CSSP Monthly Report – May 2004 (Exhibit B)

Treasurer’s Consumable Item Report – March 30-June 7, 2004 (Exhibit C)

Oklahoma Dept of Commerce:  Notice of CDBG Input Sessions

Kay County District Court:  Summons, CV-2004-14


The following purchase orders/claims were approved for payment:




CERTIFICATION FEE, MAINT.:  3804, E-Z Printer-$21.00; 3932, Southwest Business-$1307.35; 4123, Southwest Business-$411.35; 4369, FKM Copier Products-$157.47; 4513, Southwest Business-$20.97; 4514, AT&T-$11.74; 4515, Southwest Business-$221.47; 4516, Midwest Computers-$37.00; 4628, SBC-$81.44


EMERGENCY MANAGEMENT AGENCY, MAINT.:  4553, Allegiance Communications-$12.24; 4472, SBC-$53.30


GENERAL FUND, MAINT.:  125, Caskey Pest Control-$50.00; 4092, Fuelman of Oklahoma-$2194.06; 4449, Ponca City News-$213.29; 4190, MCPC-$53.84; 4277, Special-Ops Uniforms-$19.99; 4347, Quality Water-67.50; 4348, SBC-$186.50; 4349, AT&T Wireless-$28.06; 4452, Newkirk Herald Journal-$410.00; 4454, Administrative Services-$65.75; 4464, Leach Paper-$498.00; 4471, SBC-$106.60; 4475, Quality Water-$24.00; 4476, Staples-$86.90; 4485, SBC-$110.33; 4490, Pitney Bowes-$110.00; 4501, Pottawatomie County Juvenile Center-$314.20; 4502, Canadian County Juvenile Center-$480.00; 4511, Southwest Business-$7.80; 4517, Leach Paper-$176.84; 4520, Dept of Public Safety-$350.00; 4521, AT&T-$7.35; 4527, Galaxie Business-$166.85; 4528, Leach Paper-$107.50; 4567, Midwest Computers-$485.00; 4568, Blackwell Chamber of Commerce-$380.00; 4614, Allegiance Communications-$28.19; 4615, Caskey Pest Control-$38.00; 4616, Birch Telecom-$16.58; 4626, SBC-$265.74; 4634, SBC-$79.94; 4638, Houser Hardware-$82.50; TRAVEL:  4569, Bart Cardwell-$258.75; HEALTH INSURANCE:  4565, Flex One-$25.00; CAPITAL OUTLAY:  4246, Nance Carpet-$1135.00; 4413, Dell Computer-$815.25


COUNTY HEALTH, MAINT.:  4131, Holt’s Toner Source-$60.00; 4425, AT&T Wireless-$99.99; 4491, SBC-$180.44; 4492, Throop Lawn Care-$255.00; 4494, ONG-$67.31; 4495, Language Line Services-$49.75; 4496, City of Blackwell-$356.33; 4560, Lowe’s-$28.47; 4651, Throop Lawn Care-$340.00; 4656, AT&T Wireless-$144.80; 4665, SBC Long Distance-$205.82; 4666, Anco Services-1945.00


HIGHWAY FUND, MAINT.:  1283, Brandt’s-$27.92; 1685, Jack Harris Furniture & Tire-$32.00; 2307, Davis Sanitation-$120.00; 2660, B W Supply-$86.62; 3568, Davis Sanitation-$120.00; 3571, Lowe’s-$46.41; 3641, Blackwell Auto Parts-$189.06; 3708, Blackwell True Value Hardware-$44.14; 3834, Pioneer Hydraulics-$165.59; 4088, Interstate Batteries-$201.70; 4089, Kelle Oil-$994.00; 4091, Starr Lumber-$37.57; 4225, Hat’s Auto Supply-$203.59; 4226, Brandt’s-$247.63; 4227, Cintas-$696.80; 4230, Southwest Truck Parts-$972.18; 4313, Southwest Truck Parts-$684.94; 4317, Cintas-$618.86; 4373, Shoney’s Tire & Auto-$140.00; 4445, Cross Oil-$576.50; 4538, Cintas-$174.20; 4539, Brandt’s-$77.86; 4540, Southwest Truck Parts-$349.71; 1736, Roger or Mabel Smethers-$94.50; 1737, Jon Webb-$94.50; 2536, Joe Zeman-$30.00; 3123, Don Caughlin-$60.00; 3691, Bruce Wooderson-$60.00; 3784, Bellco Materials-$2370.94; 3987, Advanced Warnings-$65.10; 4081, Luther Sign-$155.58; 4169, Barnes Distribution-$486.09; 4211, Via Christi-$45.00; 4242, Ponca Machine Company-$625.00; 4323, Via Christi-$45.00; 4337, Evans & Associates-$353.15; 4356, Bellco Materials-$2082.28; 4371, Kelle Oil-$560.00; 4372, Moore Equipment-$115.10; 4411, Power Plan-$944.63; 4421, Farm Plan-$69.69; 4431, Security Abstract Company-$300.00; 4432, Warren Power & Machinery-$1078.00; 4434, Cummins Equipment-$8499.35; 4439, Dig-It Rocks-$4751.83; 4444, Blackwell Coop-$47.00; 4456, Symantec Corp-$39.95; 4457, SBC-$159.39; 4458, ONG-$21.22; 4461, Cross Oil-$2165.91; 4463, Kelle Oil-$285.00; 4466, Kelle Oil-$254.43; 4482, Berry Tractor & Equipment-$530.81; 4484, Power Plan-$333.00; 4488, Honick Family Care Clinic-$60.00; 4489, PCWAN-$39.00; 4499, Time Striping-$2000.00; 4500, Bob’s Glass-$19.50; 4518, Power Plan-$144.53; 4524, Bob’s Glass-$63.28; 4525, Caskey Pest Control-$58.00; 4530, Robert’s Truck Center-$257.37; 4531, AT&T Wireless-$68.71; 4534, SBC-$110.81; 4535, City of Blackwell-$222.78; 4548, SBC-$82.94; 4559, Kelle Oil-$219.45; 4563, Berry Tractor & Equipment-$152.38; 4632, Cross Oil-$5577.08; 4641, Dish Network-$15.98; 4642, Filter Care of Missouri-$58.30; 4682, Ponca City Utility Authority-$434.93; 4687, OESC-$249.11; LEASE PURCHASE:  4503, Eastman National Bank-$430.08; 4504, Eastman National Bank-$8206.62; 4505, Security Bank-$2409.99; 4506, Eastman National Bank-$11,410.91; 4507, Eastman National Bank-$1037.87; 4508, Eastman National Bank-$4562.38; 4509, Eastman National Bank-$5007.20; 4510, ODOT-$3245.12; KAW CITY RAMP PROJECT:  1867, Evans & Associates-$6245.62;


SHERIFF’S JAIL, MAINT.:  3843, Ben E. Keith Foods-$3487.46; 4093, Correctional Healthcare Mgmt-$8600.00; 4096, Fuelman of Oklahoma-$296.28; 4420, Gast-$102.50; 4433, MCSI-$79.00; 4522, ROCIC-$300.00; 4523, Sober Brothers-$160.00; CONTRACTUAL SERVICES:  4612, Patricia Bensley-$228.00; 4613, James Bensley-$1339.43


LEPC GRANT FUND, MAINT.:  4610, Tahlequah Emergency Mgmt-$300.00


LIEN FEE, MAINT.:  3153, Staples-$37.37; 4470, SBC-$108.08; TRAVEL:  4683, Pam Goodno-$155.25


PUBLIC BUILDINGS AUTHORITY, MAINT.:  124, Caskey Pest Control-$42.00; 4338, Houser Hardware-$44.39; 2358, Roger Sober-$697.00


SERVICE FEE, MAINT.:  3723, Central Public Safety Equipment-$35.00


SHERIFF’S GRANT FUND, EQUIPMENT:  4335, Lam Communications-$417.50    


The following resale claims were noted:




Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.