Monday, June 14, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 14, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 10, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACY FM; Carson Creed; Bart Cardwell, OSU Extension Director; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk. 

 

Motion was made by Wilson and seconded by Leven approving minutes from the June 7, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – No action.

 

Six-month bids – No action.

 

Motion was made by Wilson and seconded by Leven approving Interlocal Agreement between Kay County and the City of Blackwell for 44th Street/Ferguson Avenue road project in the amount of $5500.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Motion was made by Wilson and seconded by Leven approving the following resolutions depositing funds to the listed cash funds:

            CSSP - $1052.20, County of Kay-Supplement for remaining FY2004 (3,4-185)

EMA - $5644.45, State of Okla, ODCEM-FFY2004 2nd Qtr Reimbursement (3,4-186)

Child Abuse Prevention - $60.00, Court Unappropriated Trust Fund-Juror Donations (3,4-187)

JAIBG Trash Cop - $2610.00, State of Okla, OJA-Jan-Mar Grant Funds (3,4-188)

PBA - $1408.84, State of Okla, DHS-June Rent (3,4-189)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following resolutions disposing of equipment:

            Court Clerk-Postage equipment-Traded to Pitney Bowes (3,4-190)

            Court Clerk-Phone system equipment-Traded to American Telephone (3,4-191)

            Court Clerk-Phone system equipment-Traded to American Telephone (3,4-192)

            Assessor-2 Computers (3,4-193 & 3,4-194)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

            CSSP Cash Fund - $1052.20

            EMA Cash Fund - $5644.45

            Child Abuse Prevention Cash Fund - $60.00

            JAIBG Trash Cop Cash Fund - $2610.00

            PBA Cash Fund - $1408.84

            Service Fee Cash Fund - $14,532.79

            Commissary Cash Fund - $508.98

            Sheriff’s Jail Cash Fund - $40,821.60

            Highway Cash Fund - $269,861.65

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Leven approving Resolution to underwrite acquisition of Right-of-Way and Right-of-Way, Public Utilities and Encroachment Agreement between Kay County and ODOT for BRO-136D(078)CO.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-195)

 

Motion was made by Wilson and seconded by Leven approving Contract/Agreement with the following for juvenile detention services:

Western Plains Youth & Family Services @ Beckham Co Regional Juvenile Detention Center

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Motion was made by Leven and seconded by Wilson approving the following transfers of appropriations within the General Fund:

            OSU Contractual Services to Capital Outlay - $4000.00

            OSU Maintenance-$700.00 & Contractual Services-$700.00 to Travel - $1400.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Kay County Floodplain requirements – No action.

 

Pam Goodno, County Clerk, informed the Board of suggested changes in the Election Board concerning contracting for ballot testing services so that current personnel would not have to lift the ballot machines.  Commissioner Leven stated that he was looking into a mechanism that would eliminate the need for lifting the ballot machines for testing which would make the process easier and possibly eliminate the need for outside services.  No action was taken.

 

Goodno, County Clerk, also discussed with the Board the fringe benefit information that needed added to the employee handbook.  She stated that changes/additions to the handbook would be provided to other County Officers and then to the Board for approval, said changes/additions to be effective July 1, 2004.

 

10:00 a.m. – Bid Openings:

 

Bids were received as follows:

 

Bid #2004-39 – Election Ballots:

            Midwest Printing Company

                       

Bid was tabled for review.          

 

The following Reports/Correspondence were noted:

None.

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

GENERAL FUND, MAINT.:  3032, Jack Bowker Ford-$106.32; 3849, Goodyear Store-$476.42; 3850, Blackwell Wrecker Service-$24.95; 4206, Ponca City Business Systems-$2.74; 4329, Horinek Glass & Body-$38.00; 4352, Ponca City News-$142.87; 4396, Ponca City News-$216.75;4397, Ponca City News-$31.04; 4400, Cleveland County Regional Juvenile Detention-$889.20; 4401, Craig County Detention Center-$544.00; 4402, Eastern Oklahoma Youth Services-$1014.50; 4403, Muskogee County Detention Center-$221.00; 4404, Oklahoma Juvenile Justice Services-$527.00; 4405, Sequoyah Enterprises-$167.60; 4406, Texas County Juvenile Detention Center-$678.28; 4409, Kay County CSSP-$1052.20; 4410, Allegiance Communications-$24.48; 4416, Ponca City Schools-$293.40; 4417, Town of Braman-$297.20; 4418, City of Tonkawa-$3562.90; 4419, City of Newkirk-$2583.79; 4423, Sac & Fox Juvenile Detention-$549.85; 4424, AT&T-$125.67; CONTRACTUAL SERVICES:  4368, OSU Cooperative Extension Service-$5646.00; PREMIUMS & AWARDS:  4099, Regalia Manufacturing-$1442.27; TRAVEL:  2919, Bankers Credit Card Service-$92.78; 4435, Carol Purdy-$61.71; 4436, Barbara Smart-$55.46; 4442, Larry Klumpp-$818.38

 

COUNTY HEALTH, MAINT.:  3928, Southwest Business-$81.00; 4050, Physicians Sales & Service-$68.74; 4084, Stolhand Heating & Air-$90.00; 4283, Stolhand Heating & Air-$60.00; PERSONAL SERVICES:  4427, Oklahoma State Dept of Health-$7097.53

 

HIGHWAY FUND, MAINT.:  3348, Airgas Mid-South-$216.74; 3837, Western Uniform Service-$517.45; 3915, Bellco Materials-$433.39; 3922, Kelle Oil-$816.55; 3948, North Central Air-$21.60; 4124, Evans & Associates-$75.25; 4183, Bellco Materials-$2068.89; 4186, Dub Ross Company-$1731.00; 4195, Urgent Care & Family Practice-$65.50; 4202, Power Plan-$370.00; 4209, Cross Oil-$6004.61; 4212, Dr. Robert Howard-$35.00; 4243, Warren Power & Machinery-$1702.20; 4244, Power Plan-$463.58; 4245, Curtis Industries-$349.22; 4291, Parker Pest Control-$118.00; 4298, Evans & Associates-$62.65; 4306, Brawley Engineering-$2500.00; 4311, Rural Water District #3-$42.00; 4327, Cordell’s Diesel Service-$14.80; 4328, North Central Rebuilders-$68.00; 4339, Kelle Oil-$390.00; 4351, Locke Supply-$5.39; 4357, Cellplus Networks-$250.00; 4360, Cross Oil-$6153.29; 4361, Kelle Oil-$1051.08

 

JAIBG TRASH COP FUND, MAINT.:  4399, Walmart-$17.86; CONTRACTUAL SERVICES:  4408, Teresa Love-$375.00

 

SHERIFF’S JAIL, MAINT.:  3344, Keeler Roto-Rooter Service-$130.00; 3509, Leach Paper-$380.66; 3510, Lowe’s-$163.88; 3710, Four State Maintenance-$700.74; 3845, Sysco Foods of Oklahoma-$3162.51; 4075, Security Transport Services-$672.35; 4353, Galaxie Business-$49.04; 4354, Allegiance Communications-$28.19

 

LIEN FEE, MAINT.:  3994, Sandscripts-$948.95

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  4370, Darrell Gregory-$170.00

 

PRESERVATION FEE, TRAVEL:  4447, Pam Goodno-$339.82; 4448, Carrie Glaser-$63.43

 

SERVICE FEE, MAINT.:  3009, Looper Leather-$199.90

 

The following resale claims were noted:

 

Claim #10278, Dell Computer-$824.48

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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