Monday, June 7, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 7, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 4, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACY FM; Carson Creed; Judy Barnes, Assessor; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk. 

 

Motion was made by Wilson and seconded by Leven approving minutes from the June 1, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – No action.

 

Motion was made by Leven and seconded by Wilson approving Election Board Salary Reimbursement Claims in the amounts of $3581.42 & $3579.36.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Schieber approving resolution appointing Wayne Leven to the position of Trustee on the N.O.D.A. Board of Trustees for term beginning July 1, 2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-184)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Preservation Fee Cash Fund - $4865.00

            Lien Fee Cash Fund - $1448.25

            Certification Fee Cash Fund - $1075.00

            Reimbursement Cash Fund - $904.48

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board discussed adding to the highway employee handbook addendum information concerning uniforms provided to employees as a part of their employment package and also vehicles that are provided.  The Board asked Pam Goodno, County Clerk, to review the employee policies and add the required information for taxable fringe benefits and submit for Board approval.

 

Motion was made by Wilson and seconded by Leven approving Contracts/Agreements with the following facilities for providing juvenile detention services:

            Eastern Okla. Youth Services @ Woodward Co. Regional Juvenile Detention Ctr.

            Eastern Okla. Youth Services @ Pittsburg Co. Regional Juvenile Detention Ctr.

            Muskogee Co. Youth Services @ Muskogee Co. Regional Juvenile Detention Ctr.

            Texas Co. @ Texas Co. Regional Juvenile Detention Ctr.

            Okla. Juvenile Justice Services @ Garfield Co. Regional Juvenile Detention Ctr.

            Sac & Fox Nation Juvenile Detention Ctr.

Pottawatomie Co. Public Safety Center @ Pottawatomie Co. Public Safety Center Juvenile Detention Ctr.

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Motion was made by Schieber and seconded by Wilson approving the following transfer of appropriations within the Highway Fund:

            District #1 Corp of Engineers Project to Maintenance - $2805.29

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Highway Fund:

District #2 Capital Outlay to Maintenance - $20,000.00 & Personal Services - $4000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the General Fund:

            Visual Inspection Travel to Capital Outlay - $910.79

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

            Excise Board Personal Services to Travel - $115.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Emergency Management Agency Fund:

            Maintenance to Personal Services - $400.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the General Fund:

            Treasurer’s Part-time to Travel - $110.38

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

            Sheriff’s Personal Services to Part-time - $2000.00 & Maintenance - $10,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Wilson approving Agreement between Kay County and BKL, Inc. for Engineering Services for bridge #116 in the amount of $47,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Under new business, motion was made by Leven and seconded by Wilson approving Engineering Contract between Kay County and Brawley Engineering Corp for ODOT Project No. BRO-136D(035)CO in the amount of $23,542.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

The Board discussed Kay County’s policy for disposition of county property as it relates to the Court Fund Fixed Asset Inventory, in which Kay County’s policy follows the Oklahoma State purchasing act.  The Board requested that Goodno, County Clerk, write a letter to the District Court Clerk stating that disposition of county property be disposed of according to said purchasing act.  (Exhibit A)

 

The Board received a letter from Carlan Kindred, DHS, concerning the maintenance of the Newkirk DHS building.  The Board directed Goodno, County Clerk, to draft a letter to the maintenance contractor notifying of the concerns and also draft a letter to Ms. Kindred notifying her of the Board’s action on same.  (Exhibit B-1 & B-2)

 

10:00 a.m. – Bid Openings:

 

Bids were received as follows:

 

Bid #2004-22 – Asphalt:

            Bellco Materials, Inc.

            Koch Materials Company

            Wood & Sons Paving

            Logan County Asphalt Company

            Gary-Williams Energy Corp

            Evans & Associates Construction Company

            Frontier Terminal & Trading Company

           

Bid #2004-23 – Bridge Materials:

            Railroad Yard

            Sunbelt Equipment & Supply

            Quapaw Valley Bridge

            K & O Construction & Supply

            Bridge & Highway Materials

           

Bid #2004-24 – Lumber:

            Halm Lumber Company

            Kennedy Saw Mills

            Bridge & Highway Materials

           

Bid #2004-25 – Grader Blades:

            Valk Manufacturing Company

            Dub Ross Company

            C L Boyd Company

            Warren CAT

 

Bid #2004-26 – Concrete:

            PC Concrete

            Mid-Continent Concrete Company

           

Bid #2004-27 – Heavy Equipment Rental:

            Evans & Associates Construction Company

           

Bid #2004-28 – Road Signs:

            Michael Todd & Company

            Luther Sign Company

            Hall Signs

            Oklahoma Correctional Industries

            Custom Products

            K & O Construction

           

Bid #2004-29 – Road Rock:

            Stewart Stone

            Evans & Associates Construction Company

            Dig-It Rocks

            Duane Head dba Head’s Tire & Trucking

            Hanson Aggregates

            The Quapaw Company

            Bellco Materials

           

Bid #2004-30 – Culvert Pipe:

            Railroad Yard

            Sunbelt Equipment & Supply

           

Bid #2004-31 – Office Supplies:

            CDW Government

            FKM Copier Products

            Leach Paper

            Midwest Computers & More

            Oklahoma Correctional Industries

            Southwest Business

            Corporate Express

           

Bid #2004-32 – Janitorial Supplies:

            Leach Paper

            Sims/Jenkins & Price

            Corporate Express

            Grimsley’s

            All American Poly

            Farha Wholesale

           

Bid #2004-33 – Concrete (Pour & Finish):

            Evans & Associates Construction Company

            Hembree & Hodgson Construction

            Chitwood Construction Company

           

Bid #2004-34 – Routine Electrical Work:

            Snyder Electric Company

            McDonald Electric

            Instrument Services Company

 

Bid #2004-35 – Routine Painting (Labor Only)

            Adams Interiors

           

Bids were tabled for review.       

 

The following Reports/Correspondence were noted:

ACCO:  Liability Insurance Quote

County Clerk’s Monthly Report – May 2004 (Exhibit C)

Trash Cop Monthly Report – April 2004 (Exhibit D)

Trash Cop Monthly Report – May 2004 (Exhibit E)

Election Board Monthly Report – May 2004 (Exhibit F)

Health Department Monthly Report – May 2004 (Exhibit G)

Treasurer’s Monthly Fee Report – May 2004 (Exhibit H)

ODOT:  Notice, CR-136C(088)

Oklahoma Cooperative Extension Service:  FY2005 proposed budget guideline

 

The following purchase orders/claims were approved for payment:

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  4107, FKM Copier Products-$26.85; 4324, Quality Water-$37.50

 

EMERGENCY MANAGEMENT, MAINT.:  3275, Rogers Oil-$128.68; 4325, Metrocall-$170.95

 

GENERAL FUND, MAINT.:  85, Lowe’s-$213.60; 3198, Newkirk Auto Center-$25.25; 3713, Rogers Oil-$195.97; 3848, Fuelman of Oklahoma-$1631.87; 3993, Southwest Business-$26.32; 4041, Network Solutions-$245.00; 4052, MCPC-$364.63; 4066, Southwest Business-$678.66; 4191, FKM Copier Products-$48.02; 4268, FKM Copier Products-$23.49; 4289, Two Rivers Coop-$79.60; 4292, IAAO Oklahoma Chapter-$10.00; 4304, Keathly’s Nursery-$1170.60; 4305, ThyssenKrupp Elevator-$259.73; TRAVEL:  4330, Bart Cardwell-$314.60; 4342, Mary Rhyne-$785.35

 

COUNTY HEALTH, MAINT.:  4040, MCPC-$49.15; 4085, Holmes Electric-$50.00; 4319, Centerpoint Energy Arkla-$23.56; 4320, Ponca City Utility Authority-$1020.21; 4321, SBC-$390.29

 

HIGHWAY FUND, MAINT.:  1673, David Rence-$492.00; 3569, O’Reilly Automotive-$187.17; 3927, Kelle Oil-$555.94; 3972, Dr. Robert Howard-$35.00; 3997, Southwest Truck Parts-$499.96; 3999, Brandt’s-$249.93; 4059, Dr. Robert Howard-$35.00; 4072, 4072, Munn Supply-$75.30; 4080, American Logo & Sign-$175.00; 4087, Hat’s Auto Supply-$247.89; 4210, Woods & Sons-$31,416.83; 4224, Southwest Truck Parts-$495.08; 4228, Shoney’s Tire & Auto-$148.50; 4237, Newkirk Auto Center-$639.44; 4238, Ponca City Utility Authority-$310.05; 4240, Munn Supply-$47.12; 4279, ONG-$28.28; 4286, Zee Medical-$28.63; 4300, ACCO-$50.00; 4326, Dish Network-$41.98; RAINBOW ROAD PROJECT:  3690, Bellco Materials-$2036.13

 

SHERIFF’S JAIL, MAINT.:  3040, Houser Hardware-$148.14; 3646, Quality Water-$55.95; 3841, Fuelman of Oklahoma-$73.92; 4334, Kellpro Computer-$637.00; 4336, Security Transport Services-$1506.20; CONTRACTUAL SERVICES:  4332, Patricia Bensley-$216.00; 4333, James Bensley-$1389.49

 

LIEN FEE, MAINT.:  3984, Southwest Business-$906.00; 4308, Ponca City Business Systems-$172.54; TRAVEL:  4358, Pam Goodno-$258.28

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

           

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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