Monday, May 10, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 10, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 7, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACY FM; Jacquelynn Schroeder, Ponca City News; Christy Kennedy, Deputy Treasurer; Craig Countryman, Sheriff; Sue Ginger, OJA; Carson Creed; Carol Stafford, Election Board Secretary; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk. 

 

Motion was made by Wilson and seconded by Leven approving minutes from the May 3, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – No action.

 

Kay County Drug & Alcohol Policy – No action.

 

Bid #2004-21 – Lease Purchase, Loader/Backhoe – No action.

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            CenterPoint Energy Gas Transmission Company - $200.00 (ck#26050)

            2 Line Permit Applications-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-165)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Symantec - $20.00 (ck#148766)

            Rebate-District #2

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-166)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the Sheriff’s inventory:

            2001 Ford Crown Victoria – Surplus, to be sold per Bid (Resolution #3,4-167)

            2001 Chevy Impala – Surplus, to be sold per Bid (Resolution #3,4-168)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Juvenile Detention Transportation Claim in the amount of $931.50.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

            Reimbursement Cash Fund - $1211.48

            Lien Fee Cash Fund - $1229.75

            Preservation Fee Cash Fund - $5390.00

            Certification Fee Cash Fund - $1415.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

            Assessor Part-time to Capital Outlay - $1000.00

            Visual Inspection Part-time to Capital Outlay - $3000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the General Fund:

            Sheriff Personal Services to Maintenance - $9000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Line Permit Applications submitted by CenterPoint Energy Gas Transmission Company:

            Natural gas pipeline near Sections 21, 28 & 29, in 29-R1W

            Natural gas pipeline near Section 16 & 21, in 29-R1W

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-10 & #04-11)

 

Motion was made by Wilson and seconded by Leven approving the following Line Permit Application submitted by KanOkla Telephone Assn:

            Fiber optic & copper cable line near and north of Braman, Oklahoma

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-12)

 

The Board discussed the issue of proper gratuity reimbursement amounts for county reimbursed travel expenses.  It was determined that the personnel policy handbook would be amended to address the new policy that for reimbursement purposes, the county will only reimburse to employees a gratuity amount up to 20% of the meal expense.

 

Motion was made by Leven and seconded by Wilson approving Cooperative Agreement between Kay County and the US Army Corp of Engineers for Kaw Lake Law Enforcement for period of May 6, 2004 through September 6, 2004 in an amount not to exceed $11,880.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Carol Stafford, Election Board Secretary, discussed with the Board a possible remodeling project for part of her office.  Stafford’s plans included installation of new carpeting, a computer and new furniture.  She stated that funds were available in her accounts to cover the carpeting costs but she would need funding for the furniture and computer.  Due to increased operating costs and remaining funds for the fiscal year being down, the Board asked that she wait on furniture and computer purchases until FY2005 fund amounts can be determined to see if extra funds would be available.  The purchase of carpeting would be at Stafford’s discretion since funds were available in her accounts. 

 

The County Clerk’s office had received a call from a sub-contractor who had worked for AshBritt during the 2002 Ice Storm requesting information concerning the delay in payments for said work.  An explanation was given by Carrie Glaser, Deputy County Clerk, for said delay, which the sub-contractor asked for a written explanation for his files.  Commissioner Leven asked that a letter be drafted by the County Clerk, Pam Goodno, and submitted to the Board next week for their approval.

 

Information was received on Friday, May 7, 2004, concerning a meeting scheduled for Tuesday, May 11, 2004 at 10:30 a.m. at the District #2 warehouse for discussion of the EWP Project for clean-up of debris relating to the 2002 Ice Storm along rivers and streams.  Due to time requirements of the open meeting laws, motion was made by Wilson and seconded by Leven to recess the regular meeting until Tuesday, May 11, 2004 at 10:30 a.m. at the District #2 warehouse for said discussion.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Tuesday, May 11, 2004

10:30 a.m.

Kay County District #2

1125 W. Dry Road

Newkirk, Oklahoma

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; and Carrie Glaser, Deputy County Clerk.  Also present are those listed on the sign-in sheet.

 

The Board met with David Haggard, Oklahoma Conservation Commission, and potential contractors to discuss the bid procedure for the Emergency Watershed Program.  This meeting was a pre-requisite to bidding for said program.  The program will provide funding to clear debris that remains along road crossing of rivers and streams in Kay County that was caused by the 2002 Ice Storm.  Bid packets and maps were provided to and reviewed with the contractors.  Designated site tours were also included.  Bids will be opened on May 25, 2004 at 2:00 p.m. at the Department of Central Services in Oklahoma City, Oklahoma.

 

The following Reports/Correspondence were noted:

County Clerk’s Monthly Report – April 2004 (Exhibit A)

Court Clerk Newkirk Monthly Report – April 2004 (Exhibit B)

Court Clerk Blackwell Monthly Report – April 2004 (Exhibit C)

Court Clerk Ponca City Monthly Report – April 2004 (Exhibit D)

Health Department Monthly Report – April 2004 (Exhibit E)

District #1 Consumable Item Report – March/April 2004 (Exhibit F)

District #3 Consumable Item Report – March/April 2004 (Exhibit G)

Assessor’s Consumable Item Report January/February 2004 (Exhibit H)

Drug Testing & Compliance Services:  Bid for drug testing program

James A. Ellington:  Notice of claim (#119)

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  3901, Quality Water-$37.00

 

CSSP, CONTRACTUAL SERVICES:  3919, Tom Cusick-$1000.00

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  2931, Rogers Oil-$107.68; 3934, Metrocall-$170.95

 

GENERAL FUND, MAINT.:  85, Lowe’s-$25.39; 3340, Goodyear Store-$146.55; 3516, Blackwell Wrecker Service-$393.14; 3698, MCPC-$4.02; 3896, Ponca City News-$29.47; 3908, Ponca City News-$174.23; 3953, American Telephone-$70.00; TRAVEL:  3920, Glenda Emerson-$80.63; 3938, Larry Klumpp-$218.55; 3939, Bart Cardwell-$447.38; 3976, Mary Rhyne-$659.84; 3989, Pat Schieber-$90.00

 

COUNTY HEALTH, MAINT.:  3877, Smilemakers-$52.44; 3895, Leach Paper-$32.00; 3907 Southwest Business-$11.04; 3960, Laboratory Associates-$80.00; 3962, Centerpoint Energy Arkla-$93.42; 3963, Carol Rickards-$287.50

 

HIGHWAY FUND, MAINT.:  3141, Blackwell Auto Parts-$197.23; 3147, Kelle Oil-$959.72; 3269, Hat’s Auto Supply-$249.25; 3274, Farm Plan-$253.47; 3351, Kelle Oil-$401.90; 3501, Southwest Truck Parts-$937.24; 3506, Kelle Oil-$814.58; 3518, Western Uniform Service-$428.00; 3567, Cintas-$601.62; 3706, Cintas-$174.20; 3161, Evans & Associates-$1651.30; 3308, Steffan Real Estate & Auction-$100.00; 3526, Dig-It Rocks-$4764.01; 3703, Phoenix Enterprises-$797.50; 3737, Kelle Oil-$1051.48; 3738, Berry Tractor & Equipment-$115.00; 3743, Evans & Associates-$3644.91; 3745, Cornbelt Manufacturing-$706.00; 3747, Filter Care of Missouri-$127.35; 3780, Kelle Oil-$226.87; 3782, Bellco Materials-$765.77; 3863, Evans & Associates-$31,103.00; 3881, Kelle Oil-$370.76; 3887, Blackwell True Value Hardware-$35.88; 3894, Dig-It Rocks-$2349.81; 3902, Bob’s Glass-$55.84; 3910, Dish Network-$41.98; 3913, Rural Water District #3-$42.00; 3914, North Central Rebuilders-$28.00; 3933, Horinek Oil-$254.89; 3943, Kelle Oil-$916.14; 3946, Two Rivers Coop-$14.48; 3949, Mobile Communications-$100.00; 3964, K & C Manufacturing-$15.00; RAINBOW ROAD PROJECT:  3670, Phoenix Enterprises-$1780.00

 

SHERIFF’S JAIL, MAINT.:  2922, Southwest Business-$827.90; 3042, Lowe’s-$283.62; 3266, Quality Water-$55.95; 3840, Correctional Healthcare Mgmt-$8600.00; 3890, Tulsa Time Communications-$103.75; 3952, Galaxie Business-$52.03; CONTRACTUAL SERVICES:  3891, Cheryl Gott-$84.00; 3892, James Bensley-$569.90

 

LIEN FEE, MAINT.:  3716, MCPC-$14.64; 3909, Ponca City Business Systems-$173.23; TRAVEL:  3981, Pam Goodno-$215.22

 

The following resale claims were noted:

 

Claim #10250, Lowe’s-$4.52; Claim #10251, Mail Boxes Etc.-$16.00; Claim #10252, TM Consulting-$367.50

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

           

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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