Monday, April 19, 2004

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 19, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 16, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Rog Allen, KACY FM; Craig Countryman, Sheriff; Jerry Richardson; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

Motion was made by Wilson and seconded by Leven approving minutes from the April 12, 2004 meeting. Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Purchase and/or sale of property for storage – No action.

Bid #2004-19 – Breathing, Air Compressor and Complete Cascade System, Newkirk Fire Department – Motion was made by Leven and seconded by Wilson to accept the low bid from Casco Industries in the amount of $9931.00. Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Bid file)

Kay County Drug & Alcohol Policy – No action.

Motion was made by Wilson and seconded by Leven approving resolutions depositing funds into the following cash funds:

PBA - $1408.84, State of Oklahoma, DHS-April Rent (Resolution #3,4-156)

Child Abuse Prevention - $202.50, Court Unappropriated Trust Fund-Juror Donations (Resolution #3,4-157)

Highway - $641.50, Ranch Dr Rural Fire Dist Assn-Reimbursement for excess costs, District #1 (Resolution #3,4-158)

CSSP - $306.50, State of Oklahoma, DOC-February CSSP Reimbursement (Resolution #3,4-159)

Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

Highway Cash Fund - $349,366.59

Child Abuse Prevention Cash Fund - $202.50

Commissary Cash Fund - $396.58

Emergency Management Agency Cash Fund - $4106.75

CSSP Cash Fund - $882.75

County Improvement Cash Fund - $100.02

Public Buildings Authority Cash Fund - $1408.84

Public Buildings Authority-Health Cash Fund - $803.06

Service Fee Cash Fund - $12,990.53

Sheriff’s Jail Cash Fund - $38,761.05

Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

The Board discussed sending a letter to Legislators requesting help in securing state funds from ODCEM as to the January 2002 Ice Storm, FEMA-1401-DR-OK and the December 2000/January 2001 Snow Storm, FEMA-1355-DR-OK – Pam Goodno, County Clerk, is to gather information on the state appropriations committee for list of recipients for said letter. No action taken.

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

Free Fair Maintenance to Premiums & Awards - $1500.00

Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the Sheriff’s Jail Cash Fund:

Maintenance to Capital Outlay - $23,000.00

Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Motion was made by Schieber and seconded by Leven approving Lease Purchase Agreement between Kay County and John Deere Company for the lease purchase of a John Deere CX 15 Rotary Cutter purchased off the state contract in the amount of $9906.83 and acknowledged assignment to Eastman National Bank of same. Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Lease Purchase file)

Pam Goodno, County Clerk, reported to the Board a complaint from the Kay County District Court Clerk Glenda Emerson concerning a payroll deduction issue. The complaint was directed to an employee within the County Clerk’s office, but which should have been directed to Ms. Goodno as the county officer in charge of the payroll department or the vendor, AFLAC. This issue concerned Ms. Emerson’s own failure to sign up for a specific deduction at option period four months ago and Ms. Goodno stated that employee deductions are agreements between the employee and the vendor, not with the County Clerk’s office. All agreements are provided at enrollment annually for each employee’s review for correctness and acceptance. The County Clerk’s payroll department only receives a signed copy from the vendor after acceptance by the employee. Ms. Goodno stated that her office is always available as a courtesy to help employees with problems that may arise with payroll deductions, but not for selection of the employee’s deductions. Commissioner Wilson stated that if County Officers were more aware of their personal needs these kinds of issues would probably not happen. Commissioners Leven and Schieber agreed.

The following Reports/Correspondence were noted:

Bart Cardwell, OSU Extension Director: Notice of resignation effective 7-01-04 (Exhibit A)

Sheriff’s Monthly Report of Prisoners – April 2003 to December 2003 (Exhibits B-J)

Sheriff’s Annual Report of Prisoners – 2003 (Exhibit K)

Conner & Winters – Notice, CJ-2001-170PC (2)

The following purchase orders/claims were approved for payment:

Commissioners approved payroll claims, subject to deductions.

FY2004 PURCHASE ORDERS:

CERTIFICATION FEE, TRAVEL: 3589, Plaza Hotel-$50.00

EMERGENCY MANAGEMENT AGENCY, MAINT.: 3672, Cox Communications-$12.24; GRANTS: 3261, Hewlett Packard-$4518.00

GENERAL FUND, MAINT.: 87, City of Blackwell-$1050.00; 3575, Houser Hardware-$130.04; 3243, Mid West Trophy-$146.50; 3462, FKM Copier Products-$48.02; 3636, Northwest North-Central Assessors-$60.00; 3650, AT&T-$80.65; 3651, Sac & Fox Juvenile Detention-$408.46; 3652, Canadian County Juvenile Center-$600.00; 3653, Eastern Oklahoma Youth Services-$628.99; 3659, Ponca City News-$123.69; CONTRACTUAL SERVICES: 3633, OSU Cooperative Extension Service-$7293.00; TRAVEL: 3660, Mary Rhyne-$339.96

COUNTY HEALTH, MAINT.: 1891, Lowe’s-$29.97; 3149, Staples-$45.38; 3150, Walmart-$71.89; 3151, Walmart-$29.13; 2431, Industrial Materials-$18.50; 3434, American Guidance Service-$109.95; 3456, Sims/Jenkins & Price-$30.98; 3457, Leach Paper-$25.95; 3540, Neopost-39.50; 3578, Neopost-$130.95; 3588, Smyth Plumbing-$78.00; 3629, Outpatient Surgical Center-$12.00; 3630, City of Blackwell-$270.95; 3631, US Postal Service-$1000.00; 3666, SBC-$176.90; 3667, Language Line Services-$49.75; PERSONAL SERVICES: 3632, OK State Dept of Health-$7143.69

HIGHWAY FUND, MAINT.: 3027, O’Reilly Automotive-$197.88; 3267, Shoney’s Tire & Auto-$148.95; 3270, Brandt’s-$247.53; 3349, Shoney’s Tire & Auto-$135.95; 3502, Kelle Oil-$977.90; 2371, Staples-$49.94; 3108, Staples-$60.92; 3137, Snow Glass-$60.00; 3476, Warren Power & Machinery-$2280.00; 3479, Stiner Service & Repair-$55.00; 3521, Western Uniform Service-$71.90; 3529, Ponca Machine-$160.00; 3539, Filter Care of Missouri-$70.75; 3584, Blackwell Coop-$47.00; 3586, Warren Power & Machinery-$1080.60; 3598, Blackwell Coop-$129.00; 3599, Rojo Backhoe Service-$200.00; 3602, Rural Water District #3-$33.42; 3627, Kay Electric Cooperative-$393.42; CAPITAL OUTLAY: 3562, Verne Randol-$550.00; 3585, Daryl Vap-$2500.00; TRAVEL: 3664, Dee Schieber-$90.25; 3702, Wayne Leven-$91.88

JAIBG TRASH COP FUND, CONTRACTUAL SERVICES: 3618, Teresa Love-$225.00; 3654, Kay County Sheriff; TRAVEL: Kay County Sheriff-$510.00

SHERIFF’S JAIL, MAINT.: 3421, Quartermaster-$439.50

LIEN FEE, TRAVEL: 3701, Pam Goodno-$181.50

The following resale claims were noted:

Claim #10240, Dell Computer-$178.95

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Leven and seconded by Wilson to adjourn. Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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