Monday, April 12, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 12, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 9, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Rog Allen, KACY FM; Teena Stone, OJA; Craig Countryman, Sheriff; Carol Stafford, Election Board Secretary; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the April 5, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – Commissioner Leven has received an estimate for construction of a storage unit building with concrete pad, consisting of 10 units measuring 10’ X 20’ with 8’ X 7’ overhead doors, in an amount less than $25,000.00.  Additional estimates for purchase of land and construction of parking lot and drive to be obtained at a later time to determine feasibility of project.

 

Bid #2004-19 – Breathing, Air Compressor and Complete Cascade System, Newkirk Fire Department – No action.

 

Craig Countryman, Sheriff, addressed the Board concerning the Kay County Drug & Alcohol Policy as it relates to Sheriff’s Deputies and time periods for testing.  Due to an accident involving a Sheriff’s vehicle and a deer, questions arose requiring clarification of the amount of time allowed for drug or alcohol testing following an accident.  The Board directed Pam Goodno, County Clerk, to review the policy with ACCO and report back to them.

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the County Improvement Cash Fund as follows:

            County of Kay - $100.02 (wt#2226)

            Internet Connection Fee-Assessor

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-155)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Juvenile Detention Transportation Claim in the amount of $1579.13.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Election Board Salary Reimbursement Claim in the amount of $3581.42.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

            Certification Fee Cash Fund - $1460.00

            Reimbursement Cash Fund - $1220.99

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following as First Deputies to Commissioners:

            Rae Engelking – District #1

            Jeff Randol – District #2

            Rick North – District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (First Deputy file)

 

Motion was made by Leven and seconded by Wilson approving Line Permit Application submitted by SBC Southwest for installation of cable near 21-29-R3E & 28-29-R3E.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-08)

 

Motion was made by Wilson and seconded by Leven approving letter requesting assistance in obtaining emergency funding for stabilization of eroded streambanks due to heavy rains of March 3-4, 2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Motion was made by Leven and seconded by Wilson to go out for bids for the following heavy equipment:

            1 or more 140G or equivalent motor grader

            1 or more rubber tired backhoe, 85 hp or greater, 2000 model or newer

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the General Fund:

Sheriff’s Personal Services to Part-time - $7000.00 & Maintenance to Travel - $1000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving Bridge Inspection Claim from Brawley Engineering to ODOT for inspections from 2-16-04 to 4-02-04 in the amount of $694.85.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Leven and seconded by Wilson to recess for a meeting of the Trustees of the Kay County Public Buildings Authority.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Carol Stafford, Election Board Secretary, addressed the Board concerning relocation of the Election Board office.  Judge Rob Galbraith had discussed with Ms. Stafford relocating her office in the Ponca City and acquiring the Courthouse Election Board space.  He had inquired about rental space with Attorney Fred Boettcher for said office.  Ms. Stafford stated the rent would be $700.00 per month plus utilities, and also added that the Judge was also interested in acquiring the OSU Extension space in the Courthouse.  After discussion, the Board was not in favor of the relocation due to the added expense to the county as well as the idea of moving the office out of the courthouse and conveyed their opposition to Ms. Stafford.

 

Added to the meeting was a request for a transfer of appropriations within the Highway Cash Fund, District #1 Maintenance to Travel - $150.00.  Motion was made by Schieber and seconded by Leven approving said transfer.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The following Reports/Correspondence were noted:

Election Board Monthly Report – March 2004 (Exhibit A)

Health Department Monthly Report – March 2004 (Exhibit B)

CSSP Monthly Report – March 2004 (Exhibit C)

Trash Cop Monthly Report – March 2004 (Exhibit D)

Court Clerk, Newkirk Monthly Report – March 2004 (Exhibit E)

Court Clerk, Blackwell Monthly Report – March 2004 (Exhibit F)

Court Clerk, Ponca City Monthly Report – March 2004 (Exhibit G)

Day, etal:  Notice, LW0008975

Conner, etal:  Notice, CJ-2001-170PC

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  3460, Southwest Business-$40.75; 3583, Municipal Treasurer’s Assn of Oklahoma-$135.00; TRAVEL:  3626, Pat Schieber-$98.03

 

COUNTY IMPROVEMENT, INTERNET USER FEE:  3582, Case Consulting-$550.00

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  3592, Metrocall-$170.95

 

GENERAL FUND, MAINT.:  2293, Brandt’s-$63.44; 2920, Fuel Managers-$1920.92; 3029, Houser Hardware-$266.69; 3034, Goodyear Store-$250.12; 3575, Houser Hardware-$48.89; 3370, Southwest Business-$478.50; 3524, Midwest Computers-$135.00; 3538, Joby’s PC Printer & Repair-$119.95; 3581, Ford Refrigeration-$716.95; 3591, SBC-$109.12; 3593, COYS-$266.76; 3594, Craig County Detention Center-$51.00; 3595, Oklahoma Juvenile Justice Services-$901.00; 3596, Ford Refrigeration-$900.00; 3597, Ponca City News-$106.09; LAW LIBRARY:  3601, Thomson-West-$203.00; TRAVEL:  1777, Bankers Credit Card Service-$651.69;3579, Bart Cardwell-$624.38; 3580, Larry Klumpp-$456.00

 

COUNTY HEALTH, MAINT.:  2934, Dearingers Printing-$71.50; 3431, Leach Paper-$51.85

 

HIGHWAY FUND, MAINT.:  2243, Interstate Batteries-$246.80; 2663, Blackwell True Value Hardware-$42.02; 2780, Farm Plan-$220.15; 2829, Munn Supply-$42.45; 2831, Interstate Batteries-$205.90; 3142, Kelle Oil-$416.50; 3144, Kelle Oil-$1084.72; 3148, Cintas-$734.70; 3199, Southwest Truck Parts-$588.15; 3273, Airgas Mid-South-$298.29; 3360, Southwest Truck Parts-$995.98; 2880, Bellco Materials-$4154.96; 2956, Bellco Materials-$4714.62; 3168, Cummins Equipment-$1685.75; 3287, Koch Materials-$705.71; 3324, Dub Ross Co-$1446.50; 3325, Evans & Associates-$5805.00; 3336, Kelle Oil-$1009.35; 3338, Dig-It Rocks-$4749.40; 3339, PC Concrete-$665.00; 3356, Power Plan-$427.89; 3426, Phoenix Enterprises-$1705.00; 3468, Power Plan-$106.48; 3474, O’Reilly Automotive-$216.93; 3490, Walmart-$115.59; 3491, Cross Oil-$7618.38; 3528, Ponca City Publishing Co-$59.85; 3553, Blackwell Auto Parts-$530.28; 3561, Kelle Oil-$523.64; 3587, Pioneer Equipment Rental-$1400.00; 3590, ACCO-$65.00; TRAVEL:  3628, Dee Schieber-$183.70; 3635, Wayne Leven-$168.75

 

SHERIFF’S JAIL, MAINT.:  1341, Bankers Credit Card Service-$149.97; 2713, Lowe’s-$131.44; 2714, Leach Paper-$586.31; 3041, Ben E. Keith Foods-$3882.57; 3044, Sysco Foods of Oklahoma-$3330.55; 3513, Correctional Healthcare Mgmt-$8600.00; 3559, Sherry White-$253.00

 

LIEN FEE, TRAVEL:  3209, Radisson Hotel & Suites Dallas-$92.00; 3634, Pam Goodno-$191.63; MAINT.:  3555, Ponca City Business Systems-$204.79

 

PRESERVATION FEE, MAINT.:  3558, Mail Boxes Etc.-$25.00

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

 

 

 

 

 

 

 

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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