Monday, April 5, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 5, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 2, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Rog Allen, KACY FM; Marvin Beier, Brawley Engineering; Carson Creed; Rhonda Stephens, Deputy Treasurer; Judy Barnes, Assessor; Linda Smith, Deputy Treasurer; Pam Goodno, Kay County Clerk/Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the March 29, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Purchase and/or sale of property for storage – No action.

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Ponca Iron & Metal, Inc. - $235.20 (ck#623000)

            Sale of scrap metal-District #2

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-148)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            Oklahoma State University - $75.00 (ck#100321286)

            Reimbursement for mileage to conference

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-149)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Allen Miller - $16.50 (ck#2536)

            Uniform Reimbursement-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-150)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            State of Oklahoma, ODCEM - $4031.75 (wt#100323448)

            1st Quarter FFY2004 State Reimbursement

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-151)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            BIA - $27,993.64 (Wired Transaction)

            Ponca Tribe Phase II Road Project Reimbursement-District #1

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-152)

 

Motion was made by Leven and seconded by Wilson approving resolution authorizing Chairman to declare an emergency situation under O.S. 61 § 130 concerning the courthouse air conditioning system.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-153)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the District #3 inventory:

            2001 International 4900 Dump Truck – Sold at CED Auction, $34,500.00

            2000 International 4900 Dump Truck – Sold at CED Auction, $34,040.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-154)

 

Motion was made by Wilson and seconded by Leven approving Engineering Contract between Kay County and Brawley Engineering Corp for District #3 STP Project in the amount of $24,500.00 as follows:

Resurfacing of County Road beginning at 44th Street and Doolin Road, extending south one mile on 44th Street, then east two miles on Furguson Avenue

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Commissioners Land Sale:

            Lots 33-34, Block 5, Donahoe Addition, Ponca City

 

Bids were received as follows:

            Misti Lee Scott - $25.00

 

Motion was made by Leven and seconded by Wilson accepting the bid from Misti Lee Scott in the amount of $25.00 for the sale of Lots 33-34, Block 5, Donahoe Addition, Ponca City, and issue deed on same.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Book 1269 Page 495)

 

Motion was made by Leven and seconded by Wilson approving the following cash fund appropriations:

            Lien Fee Cash Fund - $1609.50

            Preservation Fee Cash Fund - $5995.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Commissioner Schieber appointed Rae Engelking as First Deputy Commissioner District #1 and Commissioner Wilson appointed Rick North as First Deputy Commissioner District #3, appointments to be submitted to the Board for approval at the next meeting.  Commissioner Leven, District #2, advised that the appointment for First Deputy Commissioner District #2 would be forthcoming.

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Claim for Reimbursement for the Five Year Manufacturing Exemptions for Kay County to the Oklahoma Tax Commission in the amount of $2,493,748.00.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Contract between Kay County and the Oklahoma State Department of Health for enhancement of existing isolation room capacity in the County Health Department in Blackwell.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)

 

The Board discussed the possibility of requesting emergency funding through the Natural Resources Conservation Service for stabilizing streambanks that eroded due to the heavy rains of March 3-4, 2004 at various areas within Kay County and determined they would request said funding in letter form at the next Board meeting.

 

Motion was made by Leven and seconded by Wilson authoring Chairman to sign Addendum to Agreement between Kay County Health Department and Ponca City Schools, amending contract amount not to exceed $1500.00 for the contract period ending June 30, 2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Judy Barnes, Assessor, addressed the Board concerning a request made by the City of Ponca City for a copy of the Kay County aerial map diskette in return for a copy of their aerial map diskette of Ponca City.  The Board agreed to the request.

 

10:00 a.m. Bid Openings:

 

Bids were received as follows:

            Bid #2004-17 – Right-of-Way Spraying

                        B & M Spraying

                                    $55.00 per acre/$37.50 per intersection

                        Nitro Lawn

                                    $50.00 per acre/$40.00 per intersection

                        Madison Spraying & R.O.W., Inc.

                                    $100.00 per acre/$40.00 per intersection

            Bid #2004-18 – Herbicides

                        Red River Specialties

            Bid #2004-19 – Breathing Air Compressor & Complete Cascade System

                        Cosco Industries - $9931.00

                        F & F Supply Co - $10,943.07

                        Affordable Fire Equipment - $15,200.00

 

Motion was made by Leven and seconded by Wilson accepting the bids from B & M Spraying and Nitro Lawn, with priority to the low bidder, per Bid #2004-17 – Right-of-Way Spraying, opened 4-05-04.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Motion was made by Wilson and seconded by Leven accepting the bids from Red River Specialties per Bid #2004-18 – Herbicides, opened 4-05-04.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Bid #2004-19 – Breathing Air Compressor & Complete Cascade System was tabled for review.

 

The following Reports/Correspondence were noted:

CSSP Monthly Reports – June 2003-August 2003 (Exhibits A-C)

CSSP Monthly Reports – October 2003-February 2004 (Exhibits D-H

County Clerk’s Monthly Report – March 2004 (Exhibit I)

District #2 Consumable Item Report – March 2004 (Exhibit J)

Treasurer’s Consumable Item Report – 1-12-04 to 3-30-04 (Exhibit K)

CompSource Oklahoma:  Claims analysis, 4-01-04

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  2742, OSU/CLGT-$60.00; 3231, OSU/CLGT-$60.00; 3556, Quality Water-$35.85; 3557, SBC-$86.53

 

CSSP, CONTRACTUAL SERVICES:  3530, Tom E. Cusick-$1000.00; 3531, Tom E. Cusick-$1000.00; 3532, Tom E. Cusick-$1000.00

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  3498, SBC-$52.69

 

GENERAL FUND, MAINT.:  85, Lowe’s-$5.18; 125, Caskey Pest Control-$50.00; 1880, Burke’s Wrecker Service-$146.50; 2932, United Linen-$128.40; 3091, Law Enforcement Equipment-$162.99; 3165, Voss Lighting-$109.02; 3252, Gast Inc-$67.50; 3255, Gast Inc-$112.50; 3371, UPS-$17.04; 3461, Zee Medical-$53.10; 3464, Ponca City News-$81.96; 3475, Braudrick Printery-$20.00; 3489, Locke Supply-$61.45; 3492, ThyssenKrupp Elevator-$259.73; 3493, Quality Water-$19.00; 3494, KellPro Computer-$112.50; 3496, Quality Water-$40.50; 3497, SBC-$184.39; 3499, SBC-$105.37; 3500, SBC-$105.37; 3522, Eastman National Bank-$18,134.85; 3533, Quality Water-$24.50; 3534, SBC-$90.95; 3535, Ponca City News-$174.85; 3537, Cox Communications-$12.22; 3547, Kay County-$100.02; 3548, SBC-$255.29; TRAVEL:  2959, Watonga Motel-$74.00; 3565, Glenda Emerson-$78.38

 

COUNTY HEALTH, MAINT.:  3377, Merck & Co-$347.90; 3433, Southwest Business-$238.00; 3455, Voss Lighting-$18.87; 3542, SBC-$390.10; 3543, Centerpoint Energy Arkla-$143.64; 3544, O.M.E. Corporation-$66.24; 3546, US Postal Service-$800.00

 

HIGHWAY FUND, MAINT.:  2306, Airgas Mid-South-$213.44; 3028, Western Uniform Service-$462.55; 3196, Mike Redding-$492.00; 3276, Zee Medical-$57.94; 3283, Power Plan-$160.44; 3286, Sunbelt Equipment & Supply-$1740.25; 3294, PC Concrete-$598.50; 3322, Cross Oil-$4268.52; 3332, Power Plan-$241.25; 3375, K & O Construction-502.20; 3428, Sunbelt Equipment & Supply-$1254.40; 3430, Farm Plan-$1709.40; 3463, K & O Construction-$214.00; 3465, City of Newkirk-$20.85; 3469, Kelle Oil-$347.50; 3477, Quality Water-$48.92; 3478, ONG-$322.02; 3525, Cellplus Networks-$250.00; 3523, North Central Rebuilders-$72.00; 3527, SBC-$79.03; 3541, Horinek Oil-$254.89; 3551, Dish Network-$40.98; TRAVEL:  3554, ACCO-$65.00

 

SHERIFF’S JAIL, MAINT.:  2921, Quality Water-$52.49; 3466, OK Lighting-$94.80; 3549, Caskey Pest Control-$38.00; 3550, Galaxie Business-$45.94; CONTRACTUAL SERVICES:  3471, Kellie L. Krug-$60.00; 3472, Patricia Bensley-$204.00; 3473, James Bensley-$1960.42

 

LIEN FEE, TRAVEL:  3171, Roman Nose State Lodge-$55.00; 3566, Pam Goodno-$190.75

 

SERVICE FEE, MAINT.:  3470, Burke’s Classic Restoration-$160.00

 

The following resale claims were noted:

 

Claim #10229, TM Consulting-$210.00

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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