Monday, March 15, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 15, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 12, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Rog Allen, KACY FM; Sue Ginger, OJA; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the March 8, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

CED Auction – No action.

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Juvenile Detention Transportation Claim in the amount of $1288.50.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Public Buildings Authority Cash Fund as follows:

            State of Oklahoma, DHS - $1408.84 (wt#100269274)

            March Rent

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-134)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Blackwell Iron - $116.10 (ck#5442)

            Sale of scrap iron-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-135)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the CSSP Cash Fund as follows:

            County of Kay - $3000.00 (wt#1951)

            Supplement from General Fund

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-136)

 

Motion was made by Leven and seconded by Wilson approving resolution disposing of the following surplus equipment listed on the Assessor’s inventory:

            Miscellaneous – Sold at County Auction

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-137)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Ronnie Leatherman - $16.50 (ck#1207)

            Reimbursement for uniform change-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-138)

 

Deposit to Highway for sale of District #2 shop-cancelled, funds were not received.

 

Motion was made by Wilson and seconded by Leven approving the following cash fund appropriations:

            Highway Cash Fund - $354,462.91

            Public Buildings Authority Cash Fund - $1408.84

            Emergency Management Agency Cash Fund - $2234.00

            CSSP Cash Fund - $3836.50

            County Improvement Cash Fund - $3307.98

            Commissary Cash Fund - $378.05

            Service Fee Cash Fund - $12,450.11

            Sheriff’s Jail Cash Fund - $19,767.48

            Sheriff’s Grant Cash Fund - $4104.00

            Public Buildings Authority-Health Cash Fund - $1535.87

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Highway Cash Fund Appropriation – Pending amount from sale of District #2 shop, cancelled, funds not received.

 

Motion was made by Leven and seconded by Wilson approving the following transfers of appropriations:

            Sheriff’s Jail Cash Fund Maintenance to Capital Outlay - $20,000.00           

            Highway District #2 Capital Outlay to Maintenance - $20,000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving Credit Application to Wal-Mart on behalf of the Kay County Election Board.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Application file)(Agenda incorrectly reflected application to Staples)

 

Motion was made by Wilson and seconded by Leven approving Boundary and Annexation Survey for the U.S. Department of Commerce, Census Department, reflecting no changes.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Census file)

 

Motion was made by Leven and seconded by Wilson to go out for bids for the following, said bids to be opened on April 5, 2004 at 10:00 a.m. in the Commissioners Courtroom of the Kay County Courthouse, Newkirk, Oklahoma:

            Cascade System for Fire Department (Bid #2004-17)

            Herbicides (Bid #2004-18)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to recess for a meeting of the Trustees of the Kay County Home Finance Authority.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Schieber to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven to recess for a meeting of the Kay County E911 Authority.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

A request was submitted by Tammy Mayden, Blackwell Youth Center, requesting use of Child Abuse Prevention funds for the purchase of pledge signs for the prom and graduation “stay sober” campaign at Blackwell High School.  Commissioner Schieber requested that a meeting be called for the Abuse Prevention Board to submit the request for their approval.

 

The following Reports/Correspondence were noted:

Purchase Order Notations (Exhibit A)

Court Clerk’s Blackwell Monthly Report – February 2004 (Exhibit B)

Court Clerk’s Newkirk Monthly Report – February 2004 (Exhibit C)

Court Clerk’s Ponca City Monthly Report – February 2004 (Exhibit D)

Election Board Monthly Report – February 2004 (Exhibit E)

Trash Cop Monthly Report – February 2004 (Exhibit F)

ODOT:  Notice, STP-136D(093)CO

Riggs, etal:  Notice, CJ-2004-03

Collins, etal:  Notice, CJ-2003-207PC

Kay County OSU Extension Service:  FY2005 Budget Guidelines

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  3230, County Treasurer’s Assn-$201.00

 

EMERGENCY MANAGEMENT AGENCY, TRAVEL:  3136, Super 8 Motel-$281.28; 3210, Dennis Bonewell-$26.01; MAINT.:  3201, Metrocall-$170.95

 

GENERAL FUND, MAINT.:  2295, Jack Bowker Ford-$475.47; 2762, MCPC-$49.15; 3177, Leach Paper-$131.59; 3187, Southwest Business-$33.30; 3190, Ponca City News-$305.79; 3235, Ponca City News-$118.28; 3237, Oklahoma Juvenile Justice Services-$1003.00; 3238, Eastern Oklahoma Youth Services-$831.89; 3239, Canadian County Juvenile Center-$870.00; HEALTH INSURANCE:  3204, Flex One-$25.00; TRAVEL:  1346, Bankers Credit Card Service-$223.27; 3227, Mary Rhyne-$105.75

 

COUNTY HEALTH, MAINT.:  2247, Staples-$42.69; 2664, Walmart-$27.03; 2665, Walmart-$42.62; 2939, Grimsleys-$92.46; 3234, City of Blackwell-$271.04; PERSONAL SERVICES:  3233, Oklahoma State Dept of Health-$20,861.17

 

HIGHWAY FUND, MAINT.:  1770, O’Reilly Automotive-$237.81; 2443, Shoney’s Tire & Auto-$254.00; 2589, Kelle Oil-$477.46; 2775, Lowe’s-$143.19; 2776, Kelle Oil-$946.39; 2778, Southwest Truck Parts-$950.83; 2925, Southwest Truck Parts-$458.16; 2928, Shoney’s Tire & Auto-$258.00; 1951, Don Caughlin-$498.00; 2232, Cyber-Rover-$119.70; 2957, Kelle Oil-$485.66; 3013, Power Plan-$235.00; 3022, Filter Care of Missouri-$96.90; 3023, Kelle Oil-$1078.04; 3024, Cross Oil-$7894.04; 3049, Power Plan-$186.64; 3157, Quality Water-$48.92; 3167, Rojo Backhoe Service-$1700.00; 3172, Walmart-$85.31; 3183, North Central Rebuilders-$20.00; 3188, Horinek Oil-$254.89; 3191, Owen Auto Supply-$485.48; 3197, Kay Electric Cooperative-$383.86; TRAVEL:  3262, Wayne Leven-$162.59

 

JAIBG TRASH COP FUND, MAINT.:  3211, Pizza Hut-$72.69

 

SHERIFF’S JAIL, MAINT.:  2241, Keeler Roto-Rooter Service-$130.00; 2710, Ben E. Keith Foods-$3951.79; 2711 Four State Maintenance-$529.72; 2712, Sysco Foods of Oklahoma-$3885.07; 3036, Correctional Healthcare Mgmt-$8600.00; 3117, Welborn Electric-$302.85

 

LIEN FEE, MAINT.:  3160, Leach Paper-$244.20; TRAVEL:  3263, Pam Goodno-$94.38; 3264, Carrie Glaser-$42.75

 

SERVICE FEE, MAINT.:  3128, Gall’s-$98.96

 

The following resale claims were noted:

 

Claim #10216, TM Consulting-$257.50

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

 

 

 

 

 

 

 

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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