Monday, March 1, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 1, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 27, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Rog Allen, KACY FM; Phil Ross, Assistant District Attorney; Carson Creed; Carol Stafford, Election Board Secretary; Steve Winters; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the February 23, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Ice Storm Disaster – Lonnie Cox, ODCEM, is scheduled to start the close-out on March 4, 2004 at 10:00 a.m. for the 2002 Ice Storm.

 

CED Auction – No action.

 

County Auction – Motion was made by Leven and seconded by Wilson authorizing Chairman to sign title to the 1977 Dodge Pickup that was sold at the county auction.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

CSSP Program – Discussion concerning supplementing funds in the amount of $3000.00 from the General Fund and requisition of same.

 

Pending Bids – No action.

 

Contracts with Kay County – As advised by Phil Ross, Assistant District Attorney, contracts attached to capital expenditures do not require a contract to be renewed annually by the Board of Commissioners.

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the CSSP Cash Fund as follows:

            State of Oklahoma, DOC - $836.50 (wt#100220221)

            CSSP Services, August-October 2003

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-115)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            Hewlett Packard - $100.00 (ck#710731)

            Rebate on computer

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-116)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

            Ponca Iron & Metal, Inc. - $79.80 (ck#622849)

            Sale of scrap metal-District #2

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-117)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed as surplus on the District #2 inventory:

            Miscellaneous – Sold at County Auction

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-118)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the District #3 inventory:

            Industrial Electric Fuel Pump – Junked

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-119)

 

Motion was made by Leven and seconded by Wilson approving Bridge Inspection Claims submitted by Brawley Engineering for reimbursement from ODOT as follows:

            Bridge Inspections from 11-10-03 to 2-11-04 - $7446.68

            Bridge Inspections from 11-18-03 to 2-13-04 - $4885.20

            Bridge Inspections from 11-13-03 to 2-04-04 - $4126.58

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Agreement between Kay County and Chesnutt Realtors for access to the Assessor’s computerized records for 2004.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Motion was made by Wilson and seconded by Leven approving the following Line Permit Applications:

            Dirk K. and Joan M. Kramer for installation of water line near SE/4 18-27-R1E

            Nytex for installation of natural gas line near SW/4 27-25-R1W

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-05 & Permit #04-06)

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Application for Reimbursement from the Oklahoma Department of Wildlife Conservation for the beaver control and abatement program.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign letter to EMC Insurance Companies requesting workers’ comp loss run information for FY1999 and FY2000 for Kay County.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Workers’ comp file, Exhibit A)

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign 2 Proxy Statements authorizing Nationwide Life Insurance Company to vote Kay County shares of the Fidelity Puritan Fund.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (PEBSCO file)

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the Emergency Management Agency Cash Fund:

            Maintenance to Travel - $350.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Commissioner Leven discussed with the Board issues pertaining to storage for Kay County departments.  He had been approached about the possibility of selling the Masonic building, which prompted looking into more suitable storage.  The Board considered the prospect of purchasing a lot and building a mini storage type facility that would allow the departments their own storage units plus possible additional parking.  It was agreed that Commissioner Leven continue with the project.

 

Motion was made by Schieber and seconded by Wilson authorizing Chairman to sign Service Agreement Addendum between Kay County District #1 and Cintas Corporation for uniform rental extending agreement for 12 months.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Agreement file)

 

Carol Stafford, Election Board Secretary, discussed with the Board the legality of purchasing shirts with Election Board logo for her office staff on election days for proper identification of said personnel.  The Board suggested that she contact the State Auditor and Inspector’s Office for their advice.

 

Steve Winters, P & K Equipment, provided each Commissioner with a packet of information concerning equipment and pricing for their products.

 

The following Reports/Correspondence were noted:

District #2 Consumable Item Report – February 2004 (Exhibit B)

District #1 Consumable Item Report – January/February 2004 (Exhibit C)

CSSP Monthly Report – August 2003 (Exhibit D)

CSSP Monthly Report – September 2003 (Exhibit E)

CSSP Monthly Report – October 2003 (Exhibit F)

Bruce Leaverton:  Notice, 04-00757-W11

Bruce Leaverton:  Notice, 04-00757-W11

Oklahoma Corporation Commission:  Notice of proposed rulemaking

City of Ponca City:  Notice, CJ-04-34PC

ODOT:  County cash balances

Oklahoma Department of Commerce:  Notice of Rural Community Economic Development Workshop

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  2765, MCPC-$8.08

 

EMERGENCY MANAGEMENT AGENCY, CAPITAL OUTLAY:  2789, McIntosh County Emergency Services-$2283.00; 3056, SBC-$51.79

 

GENERAL FUND, MAINT.:  88, USPS Disbursing Officer-$3000.00; 125, Caskey Pest Control-$50.00; 2435, Houser Hardware-$276.93; 2545, Leach Paper-$412.10; 2960, NW District-$45.00; 2961, AT&T Wireless-$13.01; 3008, ONG-$6590.59; 3011, Pitney Bowes-$110.00; 3012, SBC Long Distance-$1.19; 3019, Zee Medical-$89.25; 3054, SBC-$114.85; 3055, SBC-$103.59; 3057, SBC-$103.57; 3058, SBC-$181.24; 3062, City of Newkirk-$6227.00; 3063, OSU/CLGT-$40.00; 3096, Ponca City News-$135.29; 3111, SBC-$107.32; 3112, SBC-$249.73; 3113, Page Plus-$144.60; TRAVEL:  2433, Fuel Managers-$1563.42; 2491, Biltmore Hotel-$232.00; 3095, Marilee Bellinghausen-$78.38; 3109, Carol Stafford-$11.25; 3110, Terri Pameticky-$11.25

 

COUNTY HEALTH, MAINT.:  2805, Holt’s Toner Source-$113.70; 2864, Southwest Business-$18.60; 3097, Carol Rickards-$150.00; 3098, Ponca City Utility Authority-$1174.90; 3099, Falco Alarm-$90.00; 3100, AT&T Wireless-$142.81; 3101, Metrocall-$12.69; 3102, ANCO Services-$1945.00; 3103, Pitney Bowes-$186.00; 3104, Language Line Services-$50.00; 3105, SBC Long Distance-$192.96

 

HIGHWAY FUND, MAINT.:  1413, Kelle Oil-$585.72; 1693, Kelle Oil-$986.24; 2437, Shoney’s Tire & Auto-$149.90; 2439, Pioneer Hydraulics-$250.00; 2585, Locke Auto Parts-$485.22; 2587, NAPA-$584.00; 2772, Hat’s Auto Supply-$498.56; 2830, Southwest Truck Parts-$497.13; 2731, G W Van Keppel Co-$293.00; 2803, OCT Equipment-$39.87; 2818, Lam Communications-$45.00; 2836, Zee Medical-$116.88; 2838, Power Plan-$51.50; 2862, PC Concrete-$266.00; 2865, Davis Moore Auto Group-$68.15; 2893, Dig-It Rocks-$2377.56; 2894, Tennant-$67.30; 2948, PC Concrete-$1370.00; 2950, Wright’s Machine Shop-$40.00; 3001, Walmart-$15.78; 3004, AT&T Wireless-$125.88; 3005, ONG-$121.92; 3007, Cross Oil-$7352.47; 3015, PCWAN LLC-$39.00; 3016, Stiner Service & Repair-$4.00; 3018, Horinek Oil-$254.89; 3020, Caskey Pest Control-$58.00; 3021, City of Blackwell-$254.31; 3052, Cellplus Networks-$250.00; 3060, SBC-$77.68; 3061, City of Newkirk-$44.79; 3094, Shoney’s Tire & Auto-$284.00; LEASE PURCHASE:  2962, Eastman National Bank-$5007.20; 2963, ODOT-$3245.12; 2964, Security Bank-$2409.99; 2965, Eastman National Bank-$8206.62; 2966, Eastman National Bank-$11,410.91

 

JAIBG TRASH COP FUND, CONTRACTUAL SERVICES:  3087, Teresa Love-$225.00

 

SHERIFF’S JAIL, MAINT.:  2301, Southwest Business-$684.92; 2304, May’s Drug-$95.58; 1344, Fuel Managers-$56.01; 3092, Caskey Pest Control-$38.00; CONTRACTUAL SERVICES:  3090, James Bensley-$1526.11; 3093, Patricia Bensley-$180.00

 

LIEN FEE, TRAVEL:  2613, Biltmore Hotel-$135.50; 3135, Pam Goodno-$180.73

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  124, Caskey Pest Control-$42.00

 

SERVICE FEE, MAINT.:  2638, Gall’s-$57.46

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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