Monday, February 2, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 2, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 30, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Linda Smith, Deputy Treasurer; Buddy Thomas, Undersheriff; Carl Barnes, Newkirk High School; Tom Rigdon, Newkirk City Attorney; Danny Cornish, Minister; Phil Ross, Assistant District Attorney; Carson Creed; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Leven and seconded by Wilson approving minutes from the January 26, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Officer’s Report/Comments:

 

Pam Goodno, County Clerk, reported that the CGLC Board has scheduled a luncheon and county government presentation for newly elected senators and representatives for 2-03-04 beginning at 12:30 p.m. at the ACCO building in Oklahoma City and invited the Commissioners to attend.  Commissioners Schieber and Wilson stated that it could be possible they could attend.

 

Ice Storm Disaster:

 

It was noted that invoices were sent to the City of Ponca City and City of Blackwell for remaining amounts due Kay County for ice storm debris removal based on the agreed upon rate of $12.00 per cubic yard for work beginning 2-16-02.  No action was taken.

 

CED Auction:

 

Commissioner Wilson noted that he would be selling 2 trucks at the CED Auction on 3-11-04 at the Oklahoma City Fairgrounds.

 

County Auction:

 

Glenda Emerson, Court Clerk, sent a letter to the Board requesting help to move sale items to the auction site.  The Commissioners stated they would provide county highway personnel to help with the project, per approval of Phil Ross, Assistant District Attorney.

 

Janitorial Staff Job Responsibilities:

 

Chairman Schieber requested that a memo be sent to the County Officers advising that the custodial staff is not to be used for personal errands, parking of cars, or any other personal use by County Officers or employees.  It was noted that this issue was reported to Chairman Schieber due to one county officer using the custodial staff for personal business.  (Exhibit A)

 

Chairman Schieber discussed the issue of funding for the CSSP program in which funds were to come from the Department of Corrections.  Funds are expected for said program but have not been received.  The CSSP contract states that funds will be paid after receipt from DOC and proper processing.  DOC has been contacted concerning the expected funding and tabled any action until further information is obtained.

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the District #3 inventory, noting said equipment as surplus and to be sold at County Auction on 2-14-04, noting the incorrect date listed on the agenda should read 2-14-04:

            1973 Ford Truck w/Littleford Distributor

            Kusler Clam Shell

            Hendrix Drag Type Shovel

            Michigan Crane on Tandem Truck

            Heil 15 ft. Truck Bed

            Eclipse Portable Gas Concrete Mixer

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-99)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            County of Kay - $2051.40 (wt#103)

            Grant funds for reimbursement for pager service for FY2004 EMA

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-100)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the District #3 inventory, noting said equipment as surplus and to be sold at CED Auction on 3-11-04:

            2000 International Truck w/steel hydraulic dump bed

            2001 International Truck w/steel hydraulic dump bed

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-101)

 

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            State of Oklahoma, ODCEM - $4838.10 (wt#100164072)

            FFY2003 4th Quarter State share of EMA

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-102)

 

Motion was made by Schieber and seconded by Leven approving Line Permit Application submitted by JoAnn Turner and John Turner for installation of a water line located near the NW/4 30-26-2E.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit #04-04)

 

Motion was made by Schieber and seconded by Leven approving the following cash fund appropriation:

            Highway Cash Fund - $119,540.84

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Commissioner Leven addressed the issue of contracting for services for Kay County offices or departments.  He stated that all contracts/agreements need to be approved by the Board, the governing body of Kay County.  He asked that this issue be included in the memo to the officers.

 

Motion was made by Wilson and seconded by Leven approving letter notifying the Oklahoma Water Resources Board of appointments to the Kay County Floodplain Board as follows:

            Susan Henning, 6 year term ending June, 2009

            Garold DeWitt, 6 year term ending June, 2009

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Board file)

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the Highway Fund:

            District #3 Maintenance to Lease Purchase - $27,322.77

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving the following transfer of appropriations within the General Fund:

            Sheriff Personal Services to Part-time - $5000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Sheriff’s Jail Fund:

            Maintenance to Capital Outlay - $5000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

10:00 a.m. – Public Hearing

 

A public hearing was held to discuss the application for a Local Law Enforcement Block Grant in the amount of $4104.00.  Buddy Thomas, Undersheriff, advised the Board and other local dignitaries of possible purchases for said grant monies, including upgrading of deputy equipment, digital cameras and camcorders, upgrade portable radios, and night-vision goggles.  There being no opposition to the grant application or said purchases, the grant application process will continue as required.

 

The Board discussed with Phil Ross, Assistant District Attorney, the process of convening of a grand jury.  No action was taken.

 

The following Reports/Correspondence were noted:

Chickasha New Holland: Notice, state bid #SW40190

LTAP, Notice of welding safety class

Jim & Pat Carver, Letter, 106 Road project (project file)

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  2601, Southwest Business-$36.18; 2743, Quality Water-$32.50; 2744, SBC-$85.30

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  2141, Rogers Oil-$58.52; 2694, SBC-$55.86; 2699, Cingular Wireless-$31.31

 

GENERAL FUND, MAINT.:  1083, Walmart-$16.08; 1524, Lam Communications-$829.85; 1878, Lam Communications-$713.00; 1879, Goodyear Store-$423.45; 2009, Fuel Managers-$1843.72; 2407, Superior Rubber Stamp & Seal-$3.91; 2410, Superior Rubber Stamp & Seal-$27.75; 2428, Supply First-$159.57; 2449, FKM Copier Products-$203.84; 2450, Southwest Business-$90.84; 2614, Voss Lighting-$27.04; 2625, American Supply Co-$23.42; 2627, Voss Lighting-$27.46; 2646, City of Newkirk-$6299.33; 2649, Galaxie Business-$217.18; 2656, Ponca City News-$10.26; 2657, Quality Water-$24.00; 2659, Quality Water-$45.00; 2666, Christ’s Church-$40.00; 2667, Lutheran Church-$40.00; 2668, Church of Christ-$40.00; 2669, Tabernacle Activities Center-$40.00; 2670, First Baptist Church-$40.00; 2671, First United Methodist Church-$40.00; 2672, Masonic Lodge-$40.00; 2673, Consolidated School-$40.00; 2674, Peckham Christian Church-$35.00; 2675, Nardin Methodist Church-$25.00; 2676, Sun-N-Fun-$40.00; 2677, St. John’s Lutheran Church-$35.00; 2678, Kildare School-$5.00; 2679, Presbyterian Church-$30.00; 2680, Victory Tabernacle-$40.00; 2681, First National Bank-$40.00; 2682, Ranch Drive Vol. Fire Dept-$40.00; 2683, Central Baptist Church-$40.00; 2684, First Church of God-$40.00; 2685, St. Mary’s Parish Hall-$40.00; 2686, Church of Christ-$5.00; 2687, Church of Christ-$40.00; 2688, Northeast Baptist Church-$25.00; 2689, Westminster Village-$35.00; 2691, Terri Pametickey-$100.00; 2695, SBC-$114.74; 2696, SBC-$111.75; 2723, SBC-$195.56; 2726, SBC-$85.78; 2727, OSU/CLGT-$40.00; 2733, Ponca City News-$104.48; 2737, SBC-$292.55; 2747, SBC-$115.49; TRAVEL:  2746, Glenda Emerson-$181.13; HEALTH INSURANCE:  2653, AFLAC-$25.00; LAW LIBRARY:  2361, Thomson-West-$697.50; 2721, Thomson-West-$421.25

 

COUNTY HEALTH, MAINT.:  2642, Stillwater Typewriter-$13.00; 2061, B & G Chemicals & Equipment-$5805.00; 2236, John W. Hock Co-$1475.45; 2475, American Guidance Service-$87.96; 2751, Ponca City Utility Authority-$974.16; 2753, Metrocall-$12.69; 2754, SBC-$411.10

 

HIGHWAY FUND, MAINT.:  462, Lowe’s-$473.35; 1514, Walmart-$44.18; 1948, Owen Machine & Auto-$285.88; 2135, Houser Hardware-$290.36; 2137, Southwest Truck Parts-$982.95; 2139, NAPA-$574.42; 2244, Western Uniform Service-$341.10; 2308, Locke Auto Parts-$494.84; 2436, Cintas-$166.08; 2440, Lowe’s-$319.52; 2122, Advanced Warnings-$65.10; 2402, Dub Ross Co-$138.25; 2423, MCPC-$24.06; 2459, Munn Supply-$60.50; 2469, Farm Plan-$29.58; 2478, ONG-$64.93; 2499, Zee Medical-$68.77; 2537, Bellco Materials-$1269.76; 2547, Cross Oil-$5692.37; 2555, Mike’s Equipment Repair-$632.50; 2582, AT&T Wireless-$66.36; 2583, AT&T Wireless-$58.52; 2647, Direct Discount Tire-$118.00; 2654, AT&T Wireless-$71.69; 2655, Ponca City Utility Authority-$491.24; 2658, City of Newkirk-$28.55; 2698, Bilger Real Estate & Appraisal-$175.00; 2715, SBC-$83.80; 2728, Locke Supply-$12.00; TRAVEL:  2769, Wayne Leven-$195.00

 

SHERIFF’S JAIL FUND, MAINT.:  2142, Quality Water-$52.49; 2718, Quality Water-$665.88; 2719, Phil Howe Plumbing-$247.50

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  124, Caskey Pest Control-$42.00

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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