Monday, January 26, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 26, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 23, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Linda Smith, Deputy Treasurer; Craig Countryman, Sheriff; Marvin Beier, Brawley Engineering; Carson Creed; Rhonda Stephens, Deputy Treasurer; Leslie Johnston, Janitorial Staff; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Leven and seconded by Wilson approving minutes from the January 20, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

No discussion or action was taken concerning the Ice Storm Disaster or CED Auction.

 

Commissioner Leven discussed the County Auction, date set for February 14, 2004 at 10:00 a.m. at the old District #2 Warehouse at 1000 W. 8th, Newkirk, Oklahoma.

 

Commissioner’s Land Sale:

            Lots 1-2, Block 5, Westside Addition, Ponca City, Oklahoma

 

Bids were received as follows:

            Derek Carter - $100.00

 

Motion was made by Leven and seconded by Wilson accepting the bid from Derek Carter in the amount of $100.00 for the sale of Lots 1-2, Block 5, Westside Addition, Ponca City, Oklahoma, and deed prepared for same.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Recorded in Book 1261, Page 1)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the Court Clerk’s inventory:

            HP Desk Jet 600 Printer – Junked

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-95)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            Walmart Community - $7.60 (ck#9960146)

            Refund-District #2

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-96)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            City of Kaw City - $119,333.24 (ck#4439)

            Boat ramp project reimbursement-District #1

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-97)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the Sheriff’s inventory:

            Fax Machine – Surplus, to be traded in

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-98)

 

Motion was made by Leven and seconded by Wilson to go out for bids for Microfilm Service for the County Clerk’s office, to be Bid #2004-15 Microfilm Service and opened on February 9, 2004 at 10:00 a.m. in the Commissioner’s courtroom of the Kay County Courthouse, Newkirk, Oklahoma.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Bid file)

 

Motion was made by Wilson and seconded by Leven approving Programming Resolution (Resolution #3,4-99) and Engineering Contract in the amount of $24,500.00 for District #3 STP Project for resurfacing of roadway, 1 mile 44th and 2 miles Furguson.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Project file)

 

Motion was made by Leven and seconded by Wilson approving Application for FY2008 District #2 STP Project for resurfacing of roadway, NS343 from EW9 to EW14.5.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (5 year construction plan file)

 

The Board discussed job responsibilities of courthouse janitorial staff with head custodian Les Johnston.  The Board of County Commissioners, being the employer of the custodian staff, directed that there was to be no personal errands or parking of cars for courthouse officers or employees.  This issue was addressed due to Chairman Schieber receiving a report that one county officer was using the custodians for these types of items.  The Board directed that assistance to the handicapped and elderly would be appropriate.

 

Motion was made by Leven and seconded by Wilson approving the following transfer of appropriations within the Sheriff’s Jail Cash Fund:

            Maintenance to Capital Outlay - $2000.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to recess for a meeting of the Trustees of the Kay County Home Finance Authority.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The following Reports/Correspondence were noted:

ODOT:  County cash balances

Fleming Companies:  Notice, 03-10945 (MFW)

ODOT:  Update of County 5 year road construction plan

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  2404, Southwest Business-$45.30; 2629, AT&T-$19.46

 

EMERGENCY MANAGEMENT AGENCY, MAINT.:  2605, AT&T-$6.49; SPECIAL PROJECTS:  2611, Kay County Emergency Mgmt-$2051.40

 

GENERAL FUND, MAINT.:  88, USPS Disbursing Officer-$3000.00; 125, Caskey Pest Control-$50.00; 1521, Burke’s Wrecker Service-$268.00; 2544, Betsy Ross Flag Girls-$215.78; 2546, Sims/Jenkins & Price-$420.20; 2534, Braudrick Printery-$20.00; 2535, Kelle Oil-$128.24; 2554, AT&T Wireless-$7.98; 2574, Pitney Bowes-$110.00; 2575, Kay Office Equipment-$100.00; Kay County Election Board-$198.00; 2603, AT&T-$9.72; 2604, AT&T-$10.79; 2608, Ponca City News-$116.24; 2609, ONG-$5232.36; 2612, AT&T-$10.67; 2616, Birch Telecom-$10.86; 2619, Anderson Funeral Home-$350.00; 2626, AT&T-$13.88; 2628, CODA-$120.00; 2632. Page Plus-$144.60; 2633, OESC-$3912.27; 2636, AT&T-$6.40; 2644, AT&T-$8.34; PREMIUMS & AWARDS:  2580, Eastman National Bank-$9.00; TRAVEL:  2538, OSU/CLGT-$120.00; 2593, Evelyn Miller-$10.13; 2594, Pat Canaday-$10.50; 2595, Betty Mitchell-$18.75; 2596, Evelyn Coyle-$10.50; 2597, Linda Ford-$19.50; 2598, Gladys Vap-$9.00; 2645, Pam Goodno-$85.38

 

COUNTY HEALTH, MAINT.:  2461, Voss Lighting-$58.34; 2462, Laboratory Supply-$86.26; 2473, Psychological Assessment Resc.-$99.00; 2640, AT&T Wireless-$143.05; 2641, SBC Long Distance-$156.71; 2643, ONG-$555.51

 

HIGHWAY FUND, MAINT.:  1515, NAPA-$588.14; 1690, Shoney’s Tire & Auto-$389.00; 1771, Farm Plan-$271.36; 2129, Shoney’s Tire & Auto-$127.00; 2285, Power Plan-$788.63; 2372, Power Plan-$235.21; 2397, Farm Plan-$23.24; 2403, Cross Oil-$74.95; 2414, Filter Care of Missouri-$126.40; 2415, L & L Hydraulic Machine Co-$308.28; 2424, Leach Paper-$21.50; 2425, Amy E. Holland-$129.00; 2426, Joe Zeman-$249.00; 2468, SBC-$147.12; 2488, Farha Wholesale-$93.60; 2557, Blackwell True Value Hardware-$24.84; 2558, Blackwell Coop-$47.00; 2576, AT&T Wireless-$128.45; 2577, City of Blackwell-$264.56; 2578, Centerpoint Energy Arkla-$231.84; 2579, SBC-$95.27; 2606, AT&T-$22.32; 2621, Kelle Oil-$228.00

 

SHERIFF’S JAIL FUND, MAINT.:  1993, OCI-$130.00; 2417, Bob Barker Co-$1073.72; 2542, Galaxie Business-$46.07; 2543, BCSI-$42.00; 2602, OCI-$860.00; 2615, Cox Communications-$28.18; 2617, Caskey Pest Control-$38.00; 2618, Medical Compliance Specialty-$111.00; CONTRACTUAL SERVICES:  2631, James Bensley-$908.07

 

PUBLIC BUILDINGS AUTHORITY, MAINT.:  2358, Roger Sober-$697.00

 

SERVICE FEE, MAINT.:  2272, Central Public Safety Equipment-$147.89; 2541, Oklahoma Tax Commission-$28.50; 2540, Trim It or Fix It-$270.00; CAPITAL OUTLAY:  2539, Joe Cooper Ford-$22,453.00

 

TRAINING FUND, TRAINING:  2637, OK Sheriff/Peace Officer Assn-$300.00

 

The following resale claims were noted:

 

Claim #10180, TM Consulting-$210.00

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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