Tuesday, January 20, 2004

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 20, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 16, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Schieber called the meeting to order.  Those present were as follows:  Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Jacquelynn Schroeder, Ponca City News; Phil Ross, Assistant District Attorney; Linda Smith, Deputy Treasurer; Sue Ginger, Office of Juvenile Affairs; Craig Countryman, Sheriff; Buddy Thomas, Undersheriff; Pat Schieber, Treasurer; Dennis Bonewell, Emergency Management Director; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

 

Motion was made by Wilson and seconded by Leven approving minutes from the January 12, 2004 meeting.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Juvenile Detention Transportation Claim in the amount of $1018.92.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Claim file)

 

Commissioner Leven discussed the phone conversation he had with George Gideon, ODCEM, concerning the funds that were returned to them for projects during the 2002 Ice Storm.  Mr. Gideon requested that a letter be sent to them detailing why the funds were returned.  Leven directed that Pam Goodno, County Clerk, prepare a letter for their approval at the next meeting.

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Public Buildings Authority Cash Fund as follows:

            State of Oklahoma, DHS - $1408.84 (wt#100121845)

            January Rent

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-91)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Emergency Management Agency Cash Fund as follows:

            State of Oklahoma, ODCEM - $6311.40 (wt#100118821)

            Special Projects Grant Funds

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-92)

 

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

            Hewitt Energy Group LLC - $200.00 (ck#1295)

            2 Line Permit Applications-District #3

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-93)

 

Motion was made by Wilson and seconded by Leven approving resolution disposing of the following equipment listed on the District #1 inventory:

            1981 Chevy 1 Ton Pickup – Junked, burned

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Resolution #3,4-94)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Facilitator’s Contract between Kay County and Teresa Love for facilitator services for the CHOICES program as part of the graduated sanctions program sponsored by the Board of County Commissioners and OJA, with funding provided through the JAIBG Trash Cop Grant at $15.00 per hour.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Grant file)

 

Motion was made by Leven and seconded by Wilson authorizing Chairman to sign Contract between Kay County Health Department and Dolphin Capital for lease of postal equipment in the amount of $600.00 per year, to be renewed annually.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Contract file)

 

Motion was made by Wilson and seconded by Leven approving the following transfers of appropriations:

            General Fund Sheriff’s Maintenance to Travel - $2500.00

            Training Fund Equipment to Training - $300.00

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Leven approving the following transfer of appropriations within the Highway Fund:

            District #1 Corp of Engineers Projects to Maintenance - $5570.84

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven approving 2 Line Permit Applications submitted by Hewitt Energy Group LLC for installation of gas gathering pipelines, described as follows:

            NW/C 33-27-1W to SE/C 29-27-1W (Permit #04-1)

            SW/C NW/4 28-27-1W to SE/C NE/4 29-27-1W (Permit #04-2)

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Leven approving Line Permit Application submitted by the Ponca Tribe of Oklahoma for installation of a water line, described as follows:

            E2 15-25-2E to E2 22-25-2E

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Permit 04-3)

 

Listed on the agenda for discussion and any action was the Kay County Audit Report for FY2002.  It was noted that only 3 findings from the State Auditor & Inspector were reported in the audit report.  These findings being provided as information to management of the county for better control of county operations and to ensure proper procedures are followed.

 

Motion was made by Leven and seconded by Wilson approving contract between Kay County and the Department of Corrections for housing of Alpha II inmates, contingent upon approval of additional paragraph exempting Kay County from certain liabilities, per District Attorney.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.  (Sheriff’s contract file)

 

Motion was made by Leven and seconded by Wilson to recess for a meeting of the Trustees of the Kay County Public Buildings Authority.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Wilson and seconded by Leven to reconvene into regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Commissioner Leven discussed the issue of interest rates paid by depositories for Kay County funds.  Leven stated that he had discussed this issue with Greg Hodges, SA&I and Hodges had stated that due to low interest rates, banks are unable to meet the 3% minimum required for county funds as required by Oklahoma Statute.  Pat Schieber, Treasurer, said that Eastman National Bank had stated that they could provide interest in the amount of 1/8% over the prime rate but that she was checking into other financial institutions to see if better rates are available, keeping in mind the added expense of daily travel.  She also noted that interest for non-payable warrants would also decrease.  Also discussed was changing the county’s warrant system to a checking account, but Ms. Schieber noted that the need for non-payable warrants prevents the county from converting the financial system to a checking account.  No action was taken.

 

Motion was made by Leven and seconded by Wilson to go into Executive Session concerning litigation issues.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Motion was made by Schieber and seconded by Wilson to return to regular session of the Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

Scheduled on the agenda for 10:00 a.m. was a Public Hearing for discussion and possible action concerning application for Local Law Enforcement Block Grant in the amount of $4104.00.  Said hearing was postponed until February 2, 2004 at 10:00 a.m. due to conflict in scheduling of one of the parties required to be present.  No action was taken.

 

Under new business, Dennis Bonewell, Emergency Management Director, had received approval for funding of a Special Projects Grant through ODCEM in the amount of $6311.40 with a stipulation that funds are to be spent by January 31, 2004.  Funds were approved for the purchase of a generator, hand-held radios, and for 1 year of pager service for Kay County emergency volunteers.  He also noted that the Kay County EOP had been approved and funds for the grant were approved for spending relating to the EOP expenses or exercises, which funds will be used to upgrade his computer system and purchase a copier.  After discussion, motion was made by Wilson and seconded by Leven approving the transfer of appropriations to cover expenses of special projects grant until reimbursement can be appropriated as follows:

            EMA Maintenance to Special Projects - $6311.40

Motion carried:  Schieber, aye; Wilson, aye; Leven, aye.

 

The Board asked that a memo be sent to all County Officers concerning agenda items.

 

The following Reports/Correspondence were noted:

Election Board Monthly Report – December 2003 (Exhibit A)

Court Clerk, Newkirk Monthly Report – December 2003 (Exhibit B)

Court Clerk, Ponca City Monthly Report – December 2003 (Exhibit C)

Court Clerk, Blackwell Monthly Report – December 2003 (Exhibit D)

Riggs, etal:  Notice, CJ-2004-3

Fleming Companies:  Notice, 03-10945 (MFW)

 

The following purchase orders/claims were approved for payment:

 

Commissioners approved payroll claims, subject to deductions.

 

FY2004 PURCHASE ORDERS:

 

CERTIFICATION FEE, MAINT.:  2237, Southwest Business-$96.00; 2351, Leach Paper-$43.00; 2405, Leach Paper-$70.34

 

GENERAL FUND, MAINT.:  76, Sonny Cannon Auto Plaza-$500.00; 86, Superior Linen Service-$72.01; 712, Jack Bowker Ford-$190.40; 726, Houser Hardware-$109.72; 964, Bankers Credit Card Service-$325.92; 1180, Lam Communications-$780.80; 1183, Brandt’s-$55.98; 1523, Blackwell Wrecker Service-$126.25; 1778, Fuel Managers-$1485.21; 2031, Corporate Express-$100.00; 2208, KellPro Computer-$100.00; 2270, KellPro Computer-$600.00; 2333, Pitney Bowes Supplies-$43.94; 2343, FKM Copier Products-$109.36; 2373, Southwest Business-$14.24; 2377, FKM Copier Products-$48.68; 2379, Ponca City News-$181.58; 2399, Southwest Business-$27.54; 2412, Holt’s Toner Source-$50.85; 2418, Sonny Cannon Auto Plaza-$76.57; 2429, Leach Paper-$107.50; 2430, Cingular Wireless-$99.10; 2458, Ponca City News-$116.19; 2479, COYS-$459.42; 2480, AT&T-$71.55; 2481, Western Plains Youth & Family-$350.08; 2482, Canadian County Juvenile Center-$1230.00; 2483, Eastern Oklahoma Youth Services-$628.99; 2484, Oklahoma Juvenile Justice Services-$323.00; 2485, Department of Public Safety-$350.00; 2489, Leach Paper-$246.48; TRAVEL:  2470, Mike Kent-$12.20; 2471, Craig Countryman-$2.70; 2490, CODA-$120.00; 2556, Pam Goodno-$180.00; PREMIUMS & AWARDS:  2400, Pioneer Bank-$228.00; 2413, Central National Bank-$40.00; 2451, BancFirst-$476.00; 2452, Home National Bank-$243.00

 

COUNTY HEALTH, MAINT.:  471, Kwik Kopy Printing-$29.37; 1569, Corporate Express-$27.00; 1892, Staples-$11.42; 1893, Walmart-$53.13; 1905, Physicians Sales & Service-$71.28; 2123, McKesson Medical-Surgical-$488.40; 2364, Medical Arts Press-$27.94; 2366, American Telephone-$137.50; 2408, Carol Rickards-$100.00; 2465, Language Line Services-$49.75; 2466, SBC-$176.84; 2467, City of Blackwell-$246.86; CAPITAL OUTLAY:  2487, Commercial Federal Bank-$7960.13; PERSONAL SERVICES:  2464, Oklahoma State Department of Health-$18,909.86

 

HIGHWAY FUND, MAINT.:  1391, Mike Redding-$498.00; 1636, Dig-It Rocks-$2286.45; 1691, Locke Auto Parts-$486.02; 1949, Interstate Batteries-$186.85; 2014, Southwest Truck Parts-$771.27; 2015, Hat’s Auto Supply-$340.22; 2017, Kelle Oil-$896.25; 2132, Cintas-$660.57; 2134, Brandt’s-$438.25; 2250, Roberts Truck Center-$3028.79; 2254, Midwest Computers-$97.00; 2256, Logan County Asphalt Co-$350.00; 2258, Ponca Machine Company-$125.00; 2260, Logan County Asphalt Co-$350.00; 2279, American Logo & Sign-$43.76; 2327, Allied Bearing Supply-$219.16; 2342, Pioneer Fire & Safety-$139.50; 2359, Pioneer Equipment Rental-$153.58; 2374, Blackwell Auto Parts-$4.50; 2375, Horinek Oil-$254.89; 2376, Mike’s Equipment Repair-$405.00; 2396, Jack Bowker Ford-$17.94; 2406, Blackwell Auto Parts-$25.00; 2419, Kay Electric Cooperative-$373.97; 2420, Cross Oil-$5611.68; 2427, Kelle Oil-$586.92; LEASE PURCHASE:  2494, Eastman National Bank-$8206.62; 2495, Security Bank-$2409.99; 2496, Eastman National Bank-$11,410.91; 2497, Eastman National Bank-$5926.10; 2498, ODOT-$4137.25; TRAVEL:  2533, Dee Schieber-$201.60; 2581, Wayne Leven-$91.88

 

JAIBG TRASH COP FUND, CONTRACTUAL SERVICES:  2454, Kay County Sheriff-$3668.75; TRAVEL:  2455, Kay County Sheriff-$731.48

 

SHERIFF’S JAIL FUND, MAINT.:  1189, Scott Hammack DDS-$973.00; 1528, Leach Paper-$180.65; 1780, Quality Water-$69.45; 1882, May’s Drug-$136.51; 1884, Keeler Roto-Rooter-$110.00; 1885, Four State Maintenance-$281.93; 1886, Lowe’s-$186.74; 1887, Sysco Foods of Oklahoma-$3873.05; 1889, Ben E. Keith Foods-$3950.68; 2305, Correctional Healthcare Mgmt-$8600.00; 2472, Hobart Corporation-$532.94

 

TRAINING FUND, EQUIPMENT:  1654, Looper Leather-$199.90; TRAINING:  2456, CODA-$50.00

 

The following resale claims were noted:

 

None.

 

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn.   Motion carried:  Schieber, aye; Wilson, aye; Leven, aye. 

 

 

            ___________________________

            DEE SCHIEBER, CHAIRMAN

 

            ___________________________

            LAILE WILSON, VICE-CHAIRMAN

 

            ___________________________

            WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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