Monday, January 5, 2004

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 5, 2004, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 2, 2004 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Carson Creed; Jacquelynn Schroeder, Ponca City News; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

Motion was made by Leven and seconded by Wilson approving minutes from the December 29, 2003 meeting. Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Commissioners Land Sale:

Lots 1 & 2, Block 5, Westside Addition, Ponca City

Sale was postponed until 1-26-04 due to lack of proper publishing.

Motion was made by Wilson and seconded by Leven approving resolution depositing funds into the Highway Cash Fund as follows:

W. W. Blackwell Iron - $34.60 (ck#5410)

Sale of junk iron-District #3

Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Resolution #3,4-87)

Motion was made by Leven and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

County of Kay - $4119.67 (wt#1334)

FEMA-1355-DR-OK funds – District #3

County of Kay - $75,133.31 (wt#1333)

FEMA-1355-DR-OK funds – District #2

Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Resolution #3,4-88)

Motion was made by Wilson and seconded by Leven approving contract between Kay County and Roger Sober for custodial maintenance at the DHS building in Newkirk for calendar year 2004 in the amount of $697.00 per month. Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Contract file)

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign Election Board Salary Reimbursement claim in the amount of $3551.04. Motion carried: Schieber, aye; Wilson, aye; Leven, aye. (Claim file)

Motion was made by Leven and seconded by Wilson approving the following transfers of appropriations to supplement for the new bi-monthly payroll plan:

General Fund:

Sheriff’s Maintenance to Part-time - $10,000.00

Highway Fund:

District #1 Capital Outlay ($10,000.00) & Maintenance ($5200.00) to Personal Services ($15,200.00)

District #2 Capital Outlay to Personal Services - $9700.00

District #3 Maintenance to Personal Services - $1700.00

Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

Pam Goodno, County Clerk, discussed the handling of fringe benefits for eligible county employees. Goodno reported that she and the Sheriff have converted their cell phone plans from county plans to personal plans. The Board members stated that they are converting theirs and their employees’ plans and would supplement the foremen’s salaries to cover said expense. The Board requested that Goodno prepare a memo to all county officials on same and to also request an opinion from SA&I concerning reimbursement for business use of personal cell phones.

Goodno also stated she had received a notification letter from SA&I stating the Federal Travel Reimbursement rate has been increased to $0.375 per mile effective 1-1-04. The Board asked that she include this information in her memo.

The following Reports/Correspondence were noted:

Brawley Engineering: Notice, BRO-136D(078)CO

District #1 Consumable Item Report – Nov/Dec 2004 (Exhibit A)

District #3 Consumable Item Report – Nov/Dec 2004 (Exhibit B)

The following purchase orders/claims were approved for payment:

Commissioners approved payroll claims, subject to deductions.

FY2004 PURCHASE ORDERS:

CERTIFICATION FEE, MAINT.: 2324, SBC-$85.51

CSSP, CONTRACTUAL SERVICES: 2328, Tom E. Cusick-$1000.00

EMERGENCY MANAGEMENT FUND, MAINT.: 1775, Rogers Oil-$55.22; 2291, SBC-$54.01

GENERAL FUND, MAINT.: 87, City of Blackwell-$1050.00; 2268, Hughes Lumber-$41.28; 2288, ThyssenKrupp Elevator-$259.73; 2289, SBC-$109.51; 2290, SBC-$110.82; 2309, Ponca City News-$215.65; 2310, Corporate Express-$110.80; 2311, SBC-$85.71; 2312, Quality Water-$45.00; 2313, Quality Water-$24.50; 2314, Quality Water-$20.50; 2315, SBC-$111.76; 2317, SBC-$189.01; 2323, Quality Water-$33.50; 2325, Ponca City Business Systems-$179.49; 2326, Cox Communications-$12.22; 2338, SBC-$267.65; PREMIUMS & AWARDS: 2316, Central National Bank-$629.00; 2329, Eastman National Bank-$748.00; 2331, BancFirst-$278.00; TRAVEL: 2330, Bart Cardwell-$223.20; 2332, Pam Goodno-$125.48

COUNTY HEALTH, MAINT.: 2259, Leach Paper-$51.98; 2280, Pitney Bowes-$228.00; 2281, ANCO Services-$1945.00; 2282, SBC Long Distance-$185.47; 2283, Ponca City Utility Authority-$1068.29; 2284, SBC-$410.21; 2322, Metrocall-$12.69

HIGHWAY FUND, MAINT.: 729, Pioneer Hydraulics-$300.00; 1175, Blackwell True Value Hardware-$44.62; 1284, Davis Sanitation-$120.00; 1692, Southwest Truck Parts-$999.44; 1942, Cintas-$875.94; 2066, Filter Care of Missouri-$110.80; 2155, McDonald Electric-$450.00; 2190, Airgas Mid-South-$249.82; 2195, Power Plan-$504.00; 2196, Power Plan-$99.50; 2227, Power Plan-$249.00; 2249, Owen Machine & Auto-$305.53; 2277, Pioneer Hydraulics-$89.75; 2278, Jack Bowker Ford-$4.68; 2287, ONG-$610.57; 2320, City of Newkirk-$45.01; 2321, SBC-$81.01

SHERIFF’S JAIL FUND, MAINT.: 2149, Staples-$79.88

LIEN FEE, CAPITAL OUTLAY: 2217, Walmart-$397.64

SERVICE FEE, MAINT.: 2340, Oklahoma Tax Commission-$28.50

The following resale claims were noted:

Claim #10168, Staples-$7.99

Details concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Leven and seconded by Wilson to adjourn. Motion carried: Schieber, aye; Wilson, aye; Leven, aye.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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