Kay County Justice Facilities Authority

Friday, December 28, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, December 28, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on December 27, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order. Those present were as follows: Trustees Carl Giddens; Darrel Grossardt; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings; Beverly Bryant, Ponca City News; Scott Cloud, Newkirk Herald Journal; Steve Austin; Deputy, Kay County Clerk/Secretary. Norris Frederick, absent.


No minutes approved.


No report was given from the Architect Liaison Committee.


Jail Repair Status: Commissioner Wilson continues to work making repairs in the jail. Eleven of the twenty sliding doors are currently operational.


No report was given from the jail site selection committee.


Jail Consultant Don Jones reported he is working with Oklahoma Juvenile Affairs (OJA) on requirements and standards for a Juvenile Detention Facility. Jones said he will have a formulated report at a later time. Jones distributed specifications on Juvenile Detention Facilities. Discussion followed.


Jones presented copies of blue prints of a new jail facility and said he would meet with Sheriff Van Hoesen for further input. Jones briefly went over the bed count of the prepared facility. Jones said he will email copies of the drawings and meet with the Criminal Justice Committee in the courthouse as soon as possible.


Attorney David Cummings discussed information received from financial advisors. He stated two have been received, Bank of Oklahoma, Oppenheim and First Interstate Financial Services, Inc.


Paul Smith, First Interstate Financial Services, Inc. summarized his companies offer and explained funding services and the scope of their responsibilities. He also discussed the difference between a property tax and a sales tax funding.


Motion was made by Jim Stieber and seconded by Wes Young to hire Paul Smith, First Interstate Financial Services, Inc. as the JFAs financial advisor. Motion carried: Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Wilson, aye; Young, aye.


Paul Smith will be added to future JFA agendas.


Discussion was made concerning the timing of calling for an election, possibly in April or May 2008.


Robinson said a community meeting with Kaw Nation will take place early in January.


Mr. Cummings reported on his visit with OJA. Cummings said he has spoken with Mike Heath and Senator David Myers concerning a juvenile facility. OJA may send a representative to inspect the current jail facility and tell us what requirements need to be made. Cummings suggested JFA members attending an OJA meeting.


Discussion was made by members.


There being no other business, motion was made by Van Hoesen and seconded by Grossardt to adjourn (3:52 p.m.). Motion carried.






Approved this _____ day of __________, 2008.





Bruce Robinson, Chairman









Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority