Kay County Justice Facilities Authority

Friday, December 14, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, December 14, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 13, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees – Norris Frederick; Carl Giddens; Darrel Grossardt; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese; Kay County Clerk/Secretary.  Jim Stieber and Gene Smith were absent.


Motion was made by Grossardt and seconded by Young approving regular meeting minutes of November 30, 2007.  Motion carried.


No report was given by the Architect Liaison Committee.


Report on jail repair status was given by Sheriff Van Hoesen as follows:  Commissioner Wilson and his crew continue to work and make progress in jail; slider doors working; Welborn Electric is installing lights and the riot damaged pod is back in operation.


Jail site selection committee report by Chairman Robinson.  Robinson said the committee has met two times and are looking at possible jail sites and will continue to evaluate the different possibilities.


Jail Consultant Don Jones spoke concerning the juvenile facility (using existing jail facility as a juvenile facility).  Jones said the State would help determine the number of beds needed based on population of operating procedures.  Jones added the existing jail could have multiple uses such as a juvenile facility and be used as storage for the different offices.


Attorney David Cummings said he has not spoken at this time with the Oklahoma Juvenile Affairs office concerning this matter, but plans to speak with Senator Myers and ask for his assistance for help to get in touch with the right people at the State Agencies. 


Jones said he thought fourteen was a pretty good operational size juvenile facility.  Jones explained there is a breaking point concerning the number of juveniles you house and if you go over that number the costs and restrictions are extremely higher.


Member Norris Frederick said one of the reasons the JFA decided to build a new facility was because of the cost to renovate the existing one.  Frederick said if we decide to use the existing facility we need to use it as much as we possibly can in its present state.


Wes Young said the decisions that board has made and continue to make are well educated and well thought out.  Young said we continue to make progress not only concerning new projects but also the ongoing problems we have in our current facility.  Young said, “Time is of the essence but we are not and will not make snap decisions for times sake on a matter that is so vitally important to the citizens of Kay County.”


Young continued to say the most recent decision and the most important one to date was the decision to build off site.  He said we would have done our future generations and the town of Newkirk a big disservice to build on to our current facility.  I


Jones commented he and Architect Stan Lewis have done a footprint of a new facility and arrangements of the fixed positions which would be required.  Jones said the outcome would allow eliminating three staffing positions.


David Cummings introduced Tom Thompson, D. A. Davidson and Co., Financial Advisor and Bond Underwriter to those in attendance.  Cummings continued by explaining the Agreement which contained subjects such as Scope of Services, Fees, Terms, etc. 


Robinson asked Cummings and Brent Clark to explain their involvement of the financial advisor and bond underwriter process.


Cummings explained that he and Mr. Clark do the legal work, we do not crunch the numbers nor do we prepare official statements.  That work is done by the financial advisor.


Brent Clark added Thompson has worked on nine bond elections that passed and one that failed.


After the group listened to Attorneys David Cummings and Brent Clark and Financial Advisor Tom Thompson, a motion was made by Van Hoesen and seconded by Young to Table.  It was the consensus of board members to consult with other financial advisors before making a decision.  Motion carried.


Robinson mentioned the board wanted input on detention plans from our local communities, the District Attorney, and the District Judges.  Robinson said he had a meeting scheduled to meet with Kaw Nation in the near future.


On December 10, 2007, a letter of resignation from JFA Member Gene Smith was received.  Smith stated because of other commitments he was resigning effective immediately.


Robinson thanked Smith for his services.


Cummings said the Board of Commissioners would need to appoint someone to replace Smith and serve a three year term.  Cummings mentioned Wes Young’s term would be expired on December 31, 2007.


Motion was made by Giddens and seconded by Grossardt approving the Justice Facilities Authority Regular Meeting dates for the calendar year 2008.  Motion carried.


Robinson told the group Tammy Reese, Kay County Clerk, agreed to let members use the clerk’s phone number as a contact number for citizens wanting to call the group to set up appointments for speaking engagements on jail issues.


Grossardt mentioned there is no place on the JFA Agenda for people to make comments.  The board decided to add to future agenda’s a place for public comments with limited time, etc.


There being no other business, motion was made by Frederick and seconded by Grossardt to adjourn (3:35 p.m.).  Motion carried.






Approved this _____ day of __________, 2008.





                                                                             Bruce Robinson, Chairman









Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority