Kay County Justice Facilities Authority

Monday, December 1, 2008

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 1:30 p.m., Monday, December 1, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the special meeting was posted for public information on November 26, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees – Vice-Chairman Carl Giddens; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Attorney David Cummings; Bill and Claude Williams, Taxpayers for Transparency; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, The Newkirk Herald Journal; Rolf Clements, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign-in sheet).  Darrel Grossardt and Norris Frederick were absent.


Contract for Sale of Real Property:  Commissioner Laile Wilson explained to the JFA board how the commissioners arrived at a cost for sale of land for the construction of the new jail.


Chairman Robinson spoke about the proposed Contract for Sale of Real Estate to the authority from the Kay County Commissioners.  He then opened the floor for discussion and questions.


Attorney David Cummings said he spoke with the District Attorney’s office and was told the only changes made to the Contract for Sale of Real Property was the commissioners wanted to except out the minerals from the conveyance (added at the end of the legal description).


Cummings said the abstract needs to go out today and abstract will need examined.  Cummings pointed out the expenses may be over the sell price because of the title opinions, etc.  He said the county will pay for any abstract up to date.


Cummings mentioned Tom Rigdon examined for the bank when the loan was made; Cummings said for a supplemental opinion he would ask Rigdon to examine since he is familiar with it.  Cummings indicated the closing should be able to take place by the end of the month.


Motion was made by Giddens and seconded by Young to purchase property in accordance with the contract proposed by the Kay County Commissioners.  Motion carried:  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Wilson, aye; Young, aye.


Resolution approving a petition to seek annexation into the city limits of Newkirk, OK and commitment to obtain utility services from Newkirk subject to specific provisions set forth in the petition:   


Robinson asked Cummings to outline the Resolution for the board.


Cummings said the city attorney prepared the proposed Resolution for the County Commissioners regarding the annexation.  The County Commissioners deferred and decided it would be best for the JFA to own the land and to proceed with the annexation.

Cummings mentioned the city needs to limit their exposure on the water line to the first $125,000.  Cummings said he had written it the other way around where we would pay up to $135,000 and they would pay the rest which adds up to $260,000, their original proposal.  Stan Lewis, JFA engineer and the city engineer needs to check these figures and confirm. 


Cummings mentioned another provision of getting water from another source along with sewer and power.  He indicated the city did not have a problem with the jail obtaining water from another source.  Cummings noted the Resolution is not quite ready to be signed, but hopefully by Friday’s regular scheduled meeting matters will be worked out.


Robinson said he spoke with Don Jones, Jail Consultant, about soliciting rates from other utility providers and Jones should have figures for the JFA to review on Friday.


Robinson asked if anyone had questions about the Resolution.


Trustee Jim Stieber asked if we could get power and sewage with annexation.


Cummings replied, “no” the city requires annexation to receive those services.


Robinson said per the cities request we are requesting annexation.


There being no other business, motion was made by Giddens and seconded by Stieber to adjourn (1:47 p.m.).  Motion carried.





















Approved this 5th day of December, 2008.








                                                                             Bruce Robinson, Chairman










Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority