Kay County Justice Facilities Authority

Friday, October 31, 2008

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, October 31, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the regular meeting was posted for public information on October 30, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees –Norris Frederick; Darrel Grossardt; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings; Stan Lewis, Architects in Partnership (AIP); Bill and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Beverly Bryant, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign-in sheet).  Vice-Chairman Carl Giddens and Laile Wilson, Kay County Commissioner was absent.


Motion was made by Van Hoesen and seconded by Young approving regular meeting minutes of October 17, 2008.  Motion carried.


Chairman Bruce Robinson, Darrel Grossardt, Wes Young and Sheriff Van Hoesen were the four members who met for the Architect Liaison Committee.  Others in attendance were:  Jail Consultant Don Jones, AIP Stan Lewis and Undersheriff Steve Kelly.  Young reported the committee discussed changes in the architect’s drawings; the modifications were made in the reception/dispatch area as well as some other areas.


Jail Repair Report:  Undersheriff Kelly said Welborn Electric installed circuit boards.  He mentioned female pod lights are now working, air conditioning unit being repaired and steel plates have been put on windows.  Kelly said six more doors and a chiller on the roof needs repaired.


Architect Stan Lewis told the group Burgess Engineering and Testing, Inc. conducted a soil test at the southwest corner of West Dry Road and Hwy. 77 (future jail site location) and found more clay in the soil than expected. 


Lewis stated the authority needs to resolve the utility situation, discussed how to access water and sewer utilities in order to move forward with this project.


Grossardt asked Attorney David Cummings what the legal situation was on tying into Newkirk’s sewer line.


Cummings said the authority does not have the right to connect to the Newkirk city sewer unless there is an annexation.


Jim Stieber asked the authority if they had gone out for competitive bidding on utilities.  Robinson said he thought annexation should come first.


Consultant Jones said the sewer/water situation is holding up progress; our priorities are to get the sheriff and the prisons out of the existing jail.


Robinson said the City of Newkirk was working on the annexation process. 


Cummings told the authority the County Commissioners would need to pass a Resolution of encouragement to proceed to work with the City of Newkirk to cause the annexation and do this as soon as possible.  He said as owners of the property it would be up to them to pass the Resolution to move forward.


Grossardt asked what legal steps the city needs to take to make the annexation happen and the time frame.


Cummings said he didn’t know the specifics of that at this time and would study and get information back to the authority.


Robinson said there would have to be a public hearing and a 14 day comment period.


Cummings said as owner of the property it is the county commissioner’s obligation to do what is required by the owners and press forward with the city to make the annexation happen.  The authority needs to acquire the property from the county.  If not annexed in we will not get sewer services, water and power we have two options, gas is not a problem, but the second option regarding sewer services is not a desirable option.


Robinson said if annexed the authority will definitely consider using all of Newkirk’s utilities.


Motion was made by Grossardt and seconded by Van Hoesen to approve a Resolution to encourage the Kay County Commission to proceed to work with the City of Newkirk and to engage in all action reasonably necessary to expeditiously cause the annexation of the proposed new jail site into the city limits of Newkirk, including the providing of utility services.  Motion carried:  Frederick, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


There were no unscheduled public appearances made.


There being no other business, motion was made by Van Hoesen and seconded by Frederick to adjourn (2:55 p.m.).  Motion carried.














Approved this 14th day of November, 2008.





                                                                             Bruce Robinson, Chairman








Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority


(This meeting was audio recorded and the recording is available for public inspection)