Kay County Justice Facilities Authority

Friday, April 25, 2008

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, April 25, 2008, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 24, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Vice-Chairman Carl Giddens called the meeting to order.  Those present were as follows:  Trustees – Darrel Grossardt; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Wes Young; Attorney David Cummings; Paul Smith, Financial Advisor, First Interstate Financial Services, Inc.; Judy Barnes, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  Those absent were as follows:   Chairman Bruce Robinson; Trustees- Norris Frederick and Kay County Commissioner Laile Wilson; and Don Jones, Jail Consultant.


Motion made by Van Hoesen and seconded by Stieber approving regular meeting minutes of April 18, 2008.  Motion carried.


No report was given from the Architect Liaison Committee.


Van Hoesen made a brief on report on jail repair status mentioning the motor for the slider door has not come in and the slider door does not lock; he said that is the only door that is not fully functional.


No report was given from the jail site selection committee.


Giddens noted the JFA will have at least two years to figure out what to do with the current facility if the sales tax passes; he said the legislators are supportive of having a juvenile facility in Kay County.


Cummings said he is hoping our Senators and Representatives will take the lead on that transition.


The architectural drawing boards showing the site and floor plan of the proposed new jail were distributed.


Cummings said the poster boards of the proposed new jail would also be placed in local banks.



Campaign matters, brochure materials, and advertising were briefly discussed for upcoming sales tax election.


Cummings went over main talking points to be discussed in public meetings.


Giddens said First National Bank of Oklahoma in Tonkawa will be the bank the authority uses for campaign funds under his and Bruce Robinson’s name.  He reported around $3,200.00 in account at this time.


Unscheduled public appearances:  Citizen Pat Branch, Newkirk, asked the authority about an Annual Financial Report.  Cummings told her there is no report as of now.


Paul Smith, JFA Financial Advisor, explained to Ms. Branch how the auditing will work if the sales tax election passes.


Branch then asked the authority about the negotiation process of the land recently purchased to accommodate the proposed new jail.


Giddens suggested Branch speak with the County Commissioners and the local Real Estate Agent.


There being no other business, motion was made by Grossardt and seconded by Van Hoesen to adjourn (3:54 p.m.).  Motion carried.






Approved this       day of               , 2008.




                                                                             Bruce Robinson, Chairman







Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority