Kay County Justice Facilities Authority

Friday, April 18, 2008

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Friday, April 18, 2008, at Pioneer Technology, Room B-120, 2101 N. Ash, Ponca City, Oklahoma.  Notice of the meeting was posted for public information on April 16, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma and on the front door of the Pioneer Technology Center in Ponca City, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees – Norris Frederick; Carl Giddens; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings; Paul Smith, Financial Advisor, First Interstate Financial Services, Inc.; Sharon Rowen and Beverly Bryant, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  Darrel Grossardt, absent. (See sign-in sheet).


Motion made by Young and seconded by Van Hoesen approving regular meeting minutes of March 28, 2008.  Motion carried.


No report was made from the Architect Liaison Committee, jail repair status or the jail site selection committee.


Newkirk Citizen Pat Branch asked who was on the jail site selection committee.


Chairman Robinson replied he was on the committee along with Norris Frederick, Carl Giddens and Wes Young.


Juvenile facility – Pat Branch brought to trustee’s attention that she received an e-mail from Kim Sardis, Oklahoma Juvenile Affairs, which read there is no certainty there would be funds for a juvenile facility.  Sardis said they would like to see a facility in North Central Oklahoma but did not know if Kay County would be the location for that facility or not.


AIP Architect Stan Lewis was not present to give updates on new jail facility.


Jail Consultant Don Jones said he would answer questions regarding design, construction, cost and utilization of a new jail facility.  No questions were asked.


Chairman Robinson said the Campaign Advisory Committee (Darrel Grossardt, Wes Young, Everette Van Hoesen, and Robinson) met with Financial Advisor Paul Smith, Attorney’s Brent Clark and David Cummings, Jail Consultant Don Jones to discuss campaign strategy.


Financial Advisor Paul Smith presented a drafted copy of a proposed brochure and asked for the trustees to thoroughly review and report any comments or corrections back to him.  He said he wanted the brochure to be simple, self-explained and full of facts.  Smith also said to remind people of Election Day on May 13, 2008.


Cummings reminded the trustees to ask for campaign funds so ads could be put in area newspapers.


April and May calendars were presented of upcoming speaking engagements scheduled around the county to educate the citizens and to give citizens an opportunity to ask questions. 


JFA members discussed speakers and format to use at the different forums.


Sheriff Van Hoesen said May 4 and 11, 2008, 2-5 p.m., he will give public tours of the jail.  This will allow the citizens to see first hand the current jail situation, segregation problems, etc.


Robinson said drafts have been given to trustees in regards to talking points to be used in public meetings.


Robinson said his and Carl Giddens name will be used on checking account to deposit and disburse funds for election campaign.


Unscheduled public appearances:  Citizen Pat Branch began by asking for an introduction of the JFA members.  She then mentioned the purchase of property for the proposed jail site and asked if the authority negotiated the price.


Chairman Robinson explained the detailed process and mentioned pros and cons of other sites considered; he ended by saying the property purchased fit all the needs.


Attorney David Cummings clarified the JFA’s course of action in the process.  Cummings said the authority’s position was to enter into an option agreement.  He said the action was taken by the Board of County Commissioners and the land purchased would serve multi-purposes because of the location.


Cummings said if the tax passes the authority can acquire enough land needed for the jail site.  The remaining county property would be used by the county.


Branch then questioned where the jail would actually be located on the piece of property.


Robinson said that decision has not been determined at this time.


Jail Consultant Don Jones said it would be nice to have the jail in a location accessible from the county road instead of entering from the highway.

Carl Giddens said he understood the fact that people do not want a sales tax.  He said people can’t live without a jail.  Giddens explained what will happen if the sales tax does not pass – the jail could be closed; sending prisons to other counties and the expense; the $95,000.00 fines levied against the county; fines being added to the property owners.  Giddens said a sales tax is the fairest tax.  Giddens asked do you want a jail built by a sales tax or the property owners.


Ponca City Citizen Roy Tidwell said he is not in favor of taxes going up but feels the tax for the jail is a big need; he stated he would like to see Ponca City support this tax.


Smith said he viewed the Oklahoma Tax Commission on the web site and from 2004 to 2007 Kay County has had less than two percent sales tax growth per year.


Giddens commented that there are people walking around that should be in jail; he said we can not put criminals away that we need to and we are facing difficult situations.


Robinson noted that Kay County is one of four counties out of the 77 counties in the state that do not have sales tax, Kay, Cleveland, Hughes and Oklahoma.


There being no other business, motion was made by Van Hoesen and seconded by Stieber to adjourn (3:45 p.m.).  Motion carried.






Approved this       day of               , 2008.




                                                                             Bruce Robinson, Chairman






Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority