Kay County Justice Facilities Authority
The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at ,
Chairman Bruce Robinson called the meeting to order. Those present were as follows: Trustees – Norris Frederick; Carl Giddens; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings and Brent Clark; Stan Lewis, AIP Architect Firm; Paul Smith, Financial Advisor, First Interstate Financial Services, Inc.; Tom Thompson, D. A. Davidson & Co.; Judy Barnes, Kay County Assessor; Rolf Clements, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary. Darrel Grossardt, absent.
Motion made by Giddens and seconded by Young approving regular
meeting minutes of
No report was made from the Architect Liaison Committee.
Sheriff Van Hoesen reported on the jail repair status stating there are still a few lights and doors not working. Van Hoesen said it would be six weeks before work would start on the touch power screens.
Jail site selection committee report: Chairman Robinson, Wes Young, Norris Frederick, and Everette Van Hoesen serve on this committee; Robinson said the committee looked at eight to ten jail sites and looked at different location sites before making final decision.
Robinson thanked the commissioners for their unanimous support in final decision matters on deciding and choosing the location for the proposed new jail site.
Other matters discussed: Contract purchasing land for jail site and banking matters.
Van Hoesen said the Office of Juvenile Affairs contacted him again regarding using our current jail as a 48 bed Juvenile Facility.
Robinson mentioned the cost of the proposed new jail is approximately $17,500,000.00 and the possibility it could come in under budget. Brent Clark reiterated it is definitely possible for that to happen.
Robinson showed a sample of the material to be used on the sloped roof to those in attendance and discussed the durability, guarantee and most importantly the twenty year warranty on the product.
Brent Clark said the Election Proclamation was delivered to the Election Board; the Proclamation will be well published so citizens may have the opportunity to read it several times.
Financial Advisor Paul Smith informed the group about the campaign process and discussion was made as follows: distribution of brochures, press releases, town hall meetings, and presentations to civic and business organizations.
Smith suggested forming a campaign advisory committee. Bruce Robinson, Tonkawa; Darrel Grossardt,
Blackwell; Wes Young,
Sheriff Van Hoesen suggested having “open house” each Sunday in April for citizens interested in touring the current jail.
Motion was made by
Discussion was made concerning guidelines and talking points to be presented in public meetings.
Cummings told the JFA members they needed to open a bank account to deposit funds related to the campaign funds and report to the Ethics Commission.
Motion was made by Van Hoesen and seconded by Young to open a banking account with Robinson and Giddens in charge of depositing and disbursing funds for election campaign. Motion carried.
No unscheduled public appearances were made.
There being no other business, motion was made by Van Hoesen
and seconded by
Approved this day of , 2008.
Bruce Robinson, Chairman
Secretary, Kay County Justice Facilities Authority